2026PR025 Request for Tenders (RFT) for the provision of Actuarial and Associated Services to the NTMA (acting in its capacity as the State Claims Agency)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The NTMA seeks actuarial and associated services to support its functions as the State Claims Agency (SCA). The contractor will provide expert actuarial analysis, risk assessment, and related consultancy services to assist the NTMA in managing claims against the State. This includes evaluating the financial implications of claims, advising on reserves, and providing strategic insights into claims management.

The specific activities include:

• Actuarial Analysis: Conducting detailed assessments of claims data to inform financial reserves and risk management strategies.
• Risk Assessment: Evaluating potential liabilities and advising on risk mitigation strategies.
• Reporting: Preparing regular reports on claims trends, financial implications, and recommendations for the NTMA.
• Consultation: Providing ongoing consultancy to NTMA staff regarding claims management and actuarial practices.
• Additional Services: Undertaking any additional services as requested by the NTMA, which may require a fixed fee arrangement.

The contractor must be prepared to engage with multiple stakeholders within the NTMA and provide services to three clients within the 36 months prior to the response deadline.

3. Background & buyer context

The procurement of actuarial services is aligned with the NTMA's mandate to manage the State's financial risks and liabilities effectively. This initiative supports the NTMA's broader objectives under the National Treasury Management Agency (Amendment) Act 2000, which designates it as the State Claims Agency. The NTMA aims to enhance its capabilities in managing claims against the State, ensuring that it can respond effectively to emerging risks and liabilities. The current procurement reflects a strategic move to bolster the agency's expertise in actuarial matters, particularly in light of increasing claims activity.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered for evaluation:

• Turnover requirement: Minimum average annual turnover of €1 million over the previous three financial years.
• Insurance:
• Employer’s Liability: €13 million for any one claim.
• Public Liability: €6.5 million for any one claim.
• Professional Indemnity: €6.5 million for any one claim.
• Certifications: Not specified for this tender.
• Past experience: Evidence of providing services to three clients within the 36 months prior to the response deadline.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must complete the European Single Procurement Document (ESPD) as part of their submission.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the best balance of quality and price.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Complete the Form of Tender as per Schedule 3, adhering to any page limits specified.
• CVs: Provide CVs for key personnel involved in the project, with a maximum of two pages each.
• Pricing schedule: Use the specified template to outline pricing, including fixed fees and hourly rates.
• Case studies: Include two case studies demonstrating relevant experience, with project values ranging from €100,000 to €500,000.
• Declarations: Complete the ESPD, including tax clearance and conflict of interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Tenders must be submitted via the electronic post box on www.etenders.gov.ie.

7. Key dates & process

8. Contract terms that matter

The contract will have a term of six years, with provisions for extension. Key terms include:

• Payment terms: Payments will be made within 30 days following receipt of an invoice.
• Key SLAs/KPIs: Specific performance indicators will be established to monitor service delivery.
• Liquidated damages: Not specified for this tender.
• Termination clauses: The NTMA reserves the right to terminate the contract for non-compliance or failure to meet performance standards.
• IP ownership: All intellectual property developed during the contract will remain with the NTMA.
• Sub-contracting rules: Sub-contracting is permitted, but the lead contractor remains liable for all services.

9. Risks, red flags & unusuals

Potential risks associated with this tender include:

• Turnover threshold: The minimum turnover requirement of €1 million may limit participation from smaller firms, potentially favoring incumbents.
• Lack of specified certifications: The absence of detailed certification requirements may lead to variability in the quality of submissions.
• Geographic constraints: Not specified, but if present, could limit the pool of eligible bidders.

10. SME fit assessment

Small and medium-sized enterprises (SMEs) that can credibly bid must have:

• A proven track record in actuarial services, with relevant experience in managing claims.
• The capacity to meet the minimum turnover requirement of €1 million.
• The ability to provide necessary insurance coverage as specified.

Consortium bidding is allowed, with members jointly liable for the contract. Bid preparation is expected to require significant effort, potentially several weeks, depending on the complexity of the proposal. The incumbent's strength in the market may present a challenge for new entrants.

11. Where to dig deeper

• Source RFT filename: 2026PR025 RFT Actuarial and Associated Services.pdf
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments: Schedule 1 (Minimum Requirements), Schedule 2 (Award Criteria), Schedule 3 (Form of Tender).