EWS at Mountmellick FET Mountmellick Co Laois

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contractor is tasked with executing an Emergency Works Scheme (EWS) at Mountmellick Further Education and Training (FET) Centre. The project involves electrical upgrades and is expected to be completed within an 8-week schedule, including commissioning. The contractor will perform the following activities:

• Installation of Electrical Equipment: This includes luminaires, switchgear, energy meters, surge protection devices, cabling, and containment systems.
• Compliance with Standards: All equipment must comply with relevant statutory regulations, including Irish Building Regulations and applicable EU directives.
• Technical Support: A technically competent representative must be provided for the design, installation, commissioning, and operation of the equipment.
• Documentation: The contractor must submit all required as-built documentation, commissioning sheets, and certifications upon project completion.
• Warranties: The contractor must provide manufacturer warranties for all equipment for a minimum of 15 months beyond practical completion.
• Environmental Considerations: All equipment must be suitable for operation under the environmental conditions at the project site.

The project is structured to ensure that all installations meet the specified performance and safety standards, with a focus on energy efficiency and environmental suitability.

3. Background & buyer context

This procurement aligns with the Laois and Offaly Education and Training Board's initiative to upgrade facilities to enhance educational services. The project is part of a broader strategy to improve infrastructure in educational institutions across the region. The urgency for this upgrade stems from the need to modernize electrical systems to meet current safety and operational standards. No incumbent contractor has been specified for this tender.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability Insurance: Minimum cover of €6,500,000.
• Employer's Liability Insurance: Minimum cover of €13,000,000.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must ensure compliance with the insurance requirements as a prerequisite for consideration.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the best balance of price and quality. No minimum scoring threshold has been specified.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Must adhere to the provided template with specified page limits.
• CVs: For key personnel, with a maximum of 2 pages per CV.
• Pricing schedule: Must follow the specified format and template.
• Case studies: A minimum of 2 case studies demonstrating relevant experience, with project values ranging from €50,000 to €200,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All documents must be submitted via eTenders, following specific format rules outlined in the tender documents.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: Not specified.
• Payment terms: Payments will be made within 30 days of receiving the contractor's invoice.
• Key SLAs/KPIs: Not specified.
• Liquidated damages: Not specified.
• Termination clauses: Not specified.
• IP ownership: All intellectual property developed during the contract will remain with the buyer.
• Sub-contracting rules: Sub-contracting is permitted but requires prior written approval from the buyer.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The lack of specified turnover requirements may indicate a low barrier to entry, potentially leading to a high number of bids from less experienced contractors.
• The absence of detailed past experience requirements could result in bids from firms without relevant project history.
• No incumbent contractor has been mentioned, which may suggest a lack of continuity in service provision.

10. SME fit assessment

A small Irish business considering this tender should assess the following:

• Credible bidders: Firms with experience in electrical installations and compliance with safety standards are best suited.
• Consortium or sub-contracting: Allowed, but requires prior approval.
• Indicative bid-prep effort: Approximately 10-15 days for preparation, including documentation and case studies.
• Pwin signal: The absence of an incumbent may provide an opportunity for new entrants, but the lack of specified experience requirements could also attract less qualified bidders.

11. Where to dig deeper

• Source RFT filename: [0840 - Electrical Equipment Schedule - TI.pdf]
• eTenders CFT ID: Not specified
• Contact email: [email protected]
• Important attachments:
• Appendix B2 — Suitability Assessment
• Mandatory Requirements Schedule

This briefing provides a comprehensive overview of the tender for the Emergency Works Scheme at Mountmellick FET, outlining essential details for potential bidders.