Cleeves Riverside Quarter Quantity Surveying Services Site Activation Works

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks Quantity Surveying services for site activation works at the Cleeves Riverside Quarter in Limerick. The contract duration is anticipated to be 43 months, inclusive of a 12-month Defects Liability Period. The estimated value of the contract is €180,000.00.

The scope of work for the successful Quantity Surveyor will encompass the provision of professional services related to the site activation works. While specific daily tasks are not detailed, the role typically involves:

• Cost Management:
• Preparation of cost estimates and budgets.
• Tender documentation preparation and advice.
• Tender evaluation and contractor selection advice.
• Contract administration and management.
• Valuation of work in progress.
• Management of variations and claims.
• Final account settlement.
• Procurement Advice:
• Advising on procurement strategies and routes.
• Ensuring compliance with public procurement regulations.
• Risk Management:
• Identifying and assessing cost risks.
• Developing mitigation strategies.
• Reporting:
• Providing regular cost reports to the Contracting Authority.
• Advising on financial implications of project decisions.

The project is identified as "Phase II (a) Site Activation Works at Cleeves Riverside Quarter, Limerick". The tender documents reference a list of previous projects for which services of a similar nature were provided, indicating a need for demonstrable experience in similar construction or development environments. The scale of the works is suggested by various area measurements provided in the metadata, such as 200 sqm, 55 sqm, 87 sqm, and others, indicating a project of moderate physical size.

3. Background & buyer context

Limerick Twenty Thirty DAC (L2030) is the entity procuring these Quantity Surveying services. L2030 is the driver of economic development for the Limerick region, responsible for developing key strategic sites. The Cleeves Riverside Quarter is one such strategic development. This procurement falls under the CWMF (Capital Works Management Framework) guidance, indicating adherence to established public sector construction procurement best practices. The tender is being conducted under a restricted procedure, meaning only pre-qualified applicants will be invited to tender. The specific phase of works is designated as "Phase II (a) Site Activation Works," suggesting this is part of a larger, phased development plan for the Cleeves Riverside Quarter.

4. Eligibility & selection criteria

To be considered eligible for this tender, applicants must meet the following minimum requirements:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Professional Indemnity Insurance: Minimum €4,000,000 on each and every claim basis, and €4,500,000 on an annual aggregate basis.
• Public Liability Insurance: Minimum €2,600,000 in respect of any one accident.
• Employer’s Liability Insurance: Minimum €13,000,000 in respect of any one accident.
• Certifications: Demonstration of QMS of ISO 9001:2015 or equivalent will score higher marks. Specific mandatory certifications are not listed as gates, but evidence of quality management systems is encouraged.
• Past experience: Applicants must provide evidence of satisfactory execution of previous projects. Appendix B1 lists a format for "Certificates of Satisfactory Execution" and requires applicants to list up to 28 projects, ordered by precedence. The nature of these projects should be of a similar nature to the services required.
• Personnel: Project Director(s) shall meet minimum requirements, though these are not detailed in the provided extract.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria for this tender are not detailed in the provided extract. However, as this is a Suitability Assessment Questionnaire (SAQ) under a restricted procedure, the initial stage focuses on qualification. Applicants will be assessed against the eligibility and selection criteria outlined in Section 4. Those who meet the minimum standards will be deemed "Qualified Candidates" and invited to the next stage of the tender competition. The basis for shortlisting Qualified Candidates is stated to be either "Pass/Fail plus Qualitative" or "Pass/Fail plus Random Selection," as specified in the Project Particulars, which are not fully available in this extract. The ultimate contract award will likely follow a Most Economically Advantageous Tender (MEAT) approach, balancing price and quality, but specific scoring weights are not provided at this SAQ stage.

6. Submission requirements

Applicants must complete and submit the following documents as their Suitability Assessment Questionnaire (SAQ) Submission:

• Part 2 of the Questionnaire: This section requires applicants to provide details about their organisation and any entities they rely upon to meet qualification criteria.
• ESPD (European Single Procurement Document): Required for competitions above EU thresholds. If an ESPD is submitted, it must include Parts II, III, IVα, and V. An existing ESPD may be used if accompanied by a letter confirming no change in circumstances.
• Evidence or supporting documentation: This includes Certificates of Satisfactory Execution for previous projects (Appendix B1), and any other evidence required by the Questionnaire.
• Declarations: Applicants must complete and sign the Declaration in Section 3 of Part 2.
• Tax Clearance: Successful tenderers will be required to supply their Tax Clearance Access Number and Tax Reference Number for online verification.
• Mandatory site visit: Not specified for this SAQ stage.
• Submission portal: Electronic submission to the eTenders web portal is required. All files must be in a readily viewable format, preferably read-only PDF.

7. Key dates & process

8. Contract terms that matter

The contract duration is specified as 43 months, which includes a 12-month Defects Liability Period. Specific payment terms, Service Level Agreements (SLAs), Key Performance Indicators (KPIs), liquidated damages, termination clauses, IP ownership, sub-contracting rules, or parent-company guarantee/bond requirements are not detailed in the provided SAQ documentation. These terms would typically be elaborated in the full suite of tender documents issued to shortlisted candidates. Compliance with all applicable EU and domestic tax laws is a condition of award.

9. Risks, red flags & unusuals

The primary unusual aspect is the significant gap between the estimated contract value (€180,000) and the insurance requirements, particularly the €4 million Professional Indemnity cover. This suggests the client may be de-risking significantly or that the €180,000 figure represents only a portion of the overall project value or liability exposure. The restricted procedure implies a pre-qualification stage designed to significantly narrow the field, potentially favouring established firms with extensive track records. The SAQ process itself is detailed, with clear instructions on submission format and reliance on other entities, indicating a structured but potentially demanding compliance process.

10. SME fit assessment

This tender is structured as a restricted procedure, meaning only firms that successfully pass the Suitability Assessment Questionnaire (SAQ) will be invited to tender. The high insurance requirements, particularly the €4 million Professional Indemnity cover, may present a significant barrier for very small or newly established Quantity Surveying firms. The requirement for extensive past project evidence (Appendix B1) also favours firms with a substantial portfolio. Consortium or sub-contracting arrangements are permitted, which could enable smaller firms to participate by partnering with others to meet the insurance and experience criteria. The bid preparation effort for the SAQ stage is likely to be moderate to high, requiring careful compilation of organisational details, past project evidence, and potentially ESPD completion. The Pwin signal is unclear without knowing the incumbent or specific qualitative assessment criteria, but the restricted procedure and high insurance suggest a competitive field of experienced firms.

11. Where to dig deeper

• Source RFT filename(s): SAQ-Part-1_QS Services.docx, Appendix_B1_QC1_and_QC2_09-02-2022.docx
• eTenders CFT ID: Not surfaced in provided text.
• Contact email or clarification portal: Communications must be in writing via the means stated in Section 2.1 of the Project Particulars. Queries should be submitted before the query deadline specified in Section 2.1.
• Most important attachments:
• SAQ-Part-1_QS Services.docx (Suitability Assessment Questionnaire Part 1)
• Appendix B1: LIST OF PREVIOUS PROJECTS/CERTIFICATE OF SATISFACTORY EXECUTION