Provision of RTÉ Personal Computing Devices

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a single supplier for the provision of personal computing devices and associated peripherals to Raidió Teilifís Éireann (RTÉ). The contract will operate as a single-party framework agreement. The initial term is three years, with RTÉ holding the option to extend for two additional one-year periods, totalling a potential five-year duration.

The scope encompasses the supply of computing devices that meet specific technical requirements. Key activities and specifications include:

• Device Provision: Supplying personal computing devices.
• Operating System: Each machine must be provided with Windows 11 Professional (64-bit).
• Physical Specifications: Tenderers must clearly detail the weight and dimensions of the proposed devices.
• Image Deployment: The supplier must detail their capability to apply RTÉ’s standard image to devices before shipment.
• Device Registration: The supplier must detail their ability to pre-register new devices within RTÉ’s MS Entra tenant.
• Driver Packs: Provision of hardware driver packs deployable via current branch MCM (Microsoft Configuration Manager) for the expected hardware lifecycle.
• Warranty: A minimum of a 3-year warranty is mandatory as standard. An optional quote for a 5-year warranty must also be provided, detailing coverage and exclusions.
• Support: Detailed information on support processes for equipment failure during the warranty period, including normal timeframes for repair or replacement.
• Security Features: Devices must be compatible with Bitlocker encryption and include a Trusted Platform Module (TPM) chip.
• Peripherals: The framework will also cover the supply of other similar devices and peripherals.
• Ordering: The supplier will be assessed on the ease of access and ordering of ongoing requirements through provided tools such as websites and online catalogues.
• Environmental Impact: Tenderers will be assessed on their ability to deliver environmentally sound products, minimising impacts from power consumption, packaging, and end-of-life disposal.
• Fixed Mark-Up: A commitment to a fixed mark-up for the duration of the contract is required.
• Quote Validity: Commitment to quote validity periods for goods included in the cost calculation.

RTÉ reserves the right not to commission any assignments under the contract, depending on its specific requirements.

3. Background & buyer context

Raidió Teilifís Éireann (RTÉ) is Ireland's national public service media organisation. Established in 1926, it provides television, radio, and online services. RTÉ is currently preparing for its centenary in 2026. The organisation operates multiple television channels (RTÉ One, RTÉ2, RTÉjr, RTÉ News), four primary radio stations (RTÉ Radio 1, RTÉ 2fm, RTÉ lyric fm, RTÉ Raidió na Gaeltachta), and extensive digital services including RTE.ie, RTÉ Radio Player, and RTÉ Player. RTÉ Archives maintains a significant collection of audiovisual recordings. RTÉ also owns and manages Saorview, Ireland’s free-to-air digital television service, and its transmission infrastructure is managed by its subsidiary, 2rn.

This procurement is a repeat tender, with similar services having been procured under previous contracts. The current tender aims to establish a single-party framework for the ongoing supply of personal computing devices and peripherals to meet RTÉ's operational needs.

4. Eligibility & selection criteria

To be considered for this tender, bidders must meet the following minimum requirements:

• Turnover requirement: Tenderers must demonstrate an average annual turnover of at least €500,000 in each of the last three financial years.
• Insurance:
• Employers Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million
• Professional Indemnity: €1 million (to be reviewed on a case-by-case basis)
• Cyber and Data protection cover: Not specified for this tender.
• Certifications: Not specified for this tender.
• Past experience: Tenderers must demonstrate recent and relevant experience by providing details of three completed contracts of similar size, nature, and complexity within the preceding three years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Tenderers may rely on the resources of other entities (e.g., sub-contractors) to meet these criteria. In such cases, separate ESPDs must be completed for each entity, and for all members of a group/consortium.

5. Award criteria & scoring

The contract will be awarded to the Tenderer submitting the most economically advantageous tender, based on the following criteria:

Award Criteria Weight (%) Sub-criteria