Supply of Robotics Equipment for QQI Micro Qualifications in Robotics

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |-------|-------|----------------|------------------|----------|----------------|------|----------|------------------|---------------------|------------------| Cavan and Monaghan Education and Training Board Supply of Robotics Equipment for QQI Micro Qualifications in Robotics 42900000 €300,000 - €950,000 not stated Open procedure not stated Killygarry Business Park, Cavan, Co Cavan 2 years, with up to 2 one-year extensions 06/07/2026, 12:00 not stated

2. Scope of Work

The contract involves the supply, delivery, installation, and training of six educational robots for the Cavan and Monaghan Education and Training Board (CMETB). The primary objective is to facilitate the delivery of QQI Micro Qualifications in Robotics within the Advanced Manufacturing sector. The successful contractor will be responsible for:

• Supply of Equipment: Provision of six educational robots tailored for training purposes.
• Delivery: Logistics and transportation of the robots to the Supply Chain, Logistics and Procurement Centre of Excellence (SCLPCE) located in Killygarry Business Park, Cavan.
• Installation: Setting up the robots in designated training areas, ensuring they are operational and integrated into existing systems.
• Training: Providing training for a minimum of four instructors on the operation and maintenance of the robots.
• Support: Offering ongoing technical support and maintenance as required during the contract period.

The contractor must ensure that the robots meet specified educational standards and are suitable for the intended training programs. The contract is subject to funding availability, and additional orders may be placed by other CMETB schools or centres as funding permits.

3. Background & buyer context

This procurement is initiated to enhance the educational offerings of the Cavan and Monaghan Education and Training Board, aligning with national educational policies aimed at improving skills in advanced manufacturing and robotics. The initiative is part of a broader strategy to integrate technology into vocational training, thereby increasing the employability of students. The CMETB has a history of providing quality education to over 13,000 students across various disciplines, and this tender aims to further strengthen its capabilities in delivering modern educational programs. The procurement is timely, reflecting the growing demand for skilled workers in the robotics sector.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Confirmation that turnover exceeded €300,000 for each of the last three years.
• Insurance:
• Employer's Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must provide evidence of compliance with these criteria to be considered for evaluation.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, balancing price and quality. Bidders must achieve a minimum of 50% on all tender award criteria, excluding price, to avoid elimination.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided template, adhering to any page limits specified.
• CVs: Include CVs for key personnel, limited to two pages each.
• Pricing schedule: Complete the pricing schedule using the specified template.
• Case studies: Provide two case studies of similar projects, with values ranging from €200,000 to €950,000.
• Declarations: Submit the European Single Procurement Document (ESPD), Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Attendance is required; details to be confirmed.
• Submission portal: All documents must be submitted via the eTenders platform, following specific format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extension: Initial contract for two years, with the possibility of two one-year extensions.
• Payment terms: Payments will be made in accordance with the Goods Contract terms.
• Key SLAs/KPIs: Not specified in the documents.
• Liquidated damages: Not specified in the documents.
• Termination clauses: Not specified in the documents.
• IP ownership: Not specified in the documents.
• Sub-contracting rules: Allowed, but the Prime Contractor must be designated.
• Parent-company guarantee or bond requirements: Not specified in the documents.

9. Risks, red flags & unusuals

Potential concerns for bidders include:

• Funding dependency: The contract is subject to funding availability, which may impact order volumes.
• Mandatory site visit: Failure to attend the site visit results in non-compliance, limiting bidder participation.
• Framework agreement: The framework does not guarantee specific order quantities, which may affect revenue predictability.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with expertise in robotics and educational technology. Viable bidders should possess:

• Relevant experience in supplying educational equipment.
• The capacity to provide installation and training services.
• Compliance with insurance and turnover requirements.

Consortium arrangements are permitted, allowing SMEs to collaborate with larger firms to meet the tender requirements. Bid preparation may require several days of effort, including documentation and site visit arrangements. The presence of a framework agreement may indicate a competitive landscape, with potential incumbents having an advantage.

11. Where to dig deeper

• Source RFT filename: CFT Invitation to Tender Robotics.pdf
• eTenders CFT ID: GoodsRFT160125
• Contact email: Not specified; use the eTenders messaging portal for queries.
• Important attachments:
• Appendix 1 — Requirements and Specifications
• Appendix 2 — Pricing Schedule
• Appendix 3 — Tenderer’s Statement