Request for Tender for the provision of Geographic Information System (GIS) Managed Services for Tailte Éireann

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Tailte Éireann ran this procurement for “Request for Tender for the provision of Geographic Information System (GIS) Managed Services for Tailte Éireann” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Request for Tender for the provision of Geographic Information System (GIS) Managed Services for Tailte Éireann
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million indemnity limit for any one claim or s
• stimates that the expenditure on the Services to be covered by the proposed Services Contract may amount to some [€2,500,000 (excl
• Services to be covered by the proposed Services Contract may amount to some [€2,500,000 (excl
• the proposed Services Contract may amount to some [€2,500,000 (excl
• QUALITY ASSURANCE MEASURES Weighting: Pass/Fail only Minimum requirement to remain eligible in the competition: Tenderers must provide information which demonstrates a commitment to quality assurance and provide details of quality assurance policies and systems and whet
• ing: Pass/Fail only Minimum requirement to remain eligible in the competition: Tenderers must provide information which demonstrates a commitment to quality assurance and provide details of quality assurance policies and systems and whet
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• A support phone number and dedicated email address will be provided
• Tailte Éireann will be issued a support call reference number by email, or by
• [Request for Tender - GIS Managed Services TÉ (MS Word).docx] Request for Tenders dated
• Prior to and as a condition of award of any Services Contract, the successful Tenderer shall be required to designate a single entity who will carry overall responsibility for the Services Contract (the “Prime Contractor”), irrespective of whether or not tasks Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 5.1 If applicable, notifying parties should list and substantiate any possible positive effects on the development of the relevant subsidised economic activity on the internal market. Notifying parties should also list and substantiate any other positive effects of the foreign subsidies, such as broader positive effects in relation to the relevant policy objectives, in particular those of the Union, and specify when and where those effects have or are expected to take place. Notifying parties should provide a description of each of those positive effects.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million indemnity limit for any one claim or s; eries of claims arising out of a single occurrence] Public Liability €6.5 million indemnity limit for any one claim or s
• Certifications — not specified for this tender
• Past experience — (i) Annual Turnover Requirement Tenderers must have a minimum annual turnover of €1,000,000 for last three financial years (for whi; Tenderers must have a minimum annual turnover of €1,000,000 for last three financial years or pro-ra
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million indemnity limit for any one claim or s
• eries of claims arising out of a single occurrence] Public Liability €6.5 million indemnity limit for any one claim or s
• eries of claims arising out of a single occurrence] Product Liability N/A Professional Indemnity €3 million indemnity limit in the aggregate per insurance year] Cyber Liability €5 million indemnity limit in the aggregate per i
• (i) Annual Turnover Requirement Tenderers must have a minimum annual turnover of €1,000,000 for last three financial years (for whi
• Tenderers must have a minimum annual turnover of €1,000,000 for last three financial years or pro-ra

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Appendix 3A: Schedule C – Declaration of non-notifiable foreign financial contributions (valued between €200,000 and €999,000 in the last three years preceding the declaration)
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €200,000 and €999,000 in the last three (3) years preceding the declaration
• For reporting of foreign financial contributions which are of a value between €200,000 and €999,000 in the last three (3) years preceding the declaration
• Appendix 3A: Schedule D – Declaration of non-notifiable foreign financial contributions (valued between €1,000,000 and €3,999,000 in the last three years preceding the declaration)
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration
• For reporting of foreign financial contributions which are of a value between €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration, to include all non-notif

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 6 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million indemnity limit for any one claim or s
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €200,000 and €999,000 in the last three (3) years preceding the declaration
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €1,000,000 and €3,999,000 in the last three
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration
• HEALTH & SAFETY Weighting: Pass/Fail only Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Health and Safety legislation
• ontinues for 30 calendar days either Party may terminate at 14 days notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: €2,500,000 (excl
• Services to be covered by the proposed Services Contract may amount to some [€2,500,000 (excl
• the proposed Services Contract may amount to some [€2,500,000 (excl
• €12.7 million indemnity limit for any one
• €6.5 million indemnity limit for any one
• €3 million indemnity limit in the aggregate
• €5 million indemnity limit in the aggregate
• Tenderers must have a minimum annual turnover of €1,000,000 for last three financial years (for
• €200,000) per third country over any
• financial contributions (valued between €200,000 and €999,000 in
• €200,000 and €999,000 in the last three (3) years preceding the declaration
• For reporting of foreign financial contributions which are of a value between €200,000 and €999,000
• financial contributions (valued between €1,000,000 and €3,999,000
• €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration
• For reporting of foreign financial contributions which are of a value between €1,000,000 and
• €3,999,000 in the last three (3) years preceding the declaration, to include all non-notif

Minimum-level / mandatory phrases

• Tenderers must have a minimum annual turnover of €1,000,000 for last three financial years (for
• The lowest cost tender that also meets all the minimum requirements of the qualitative award
• A minimum of 3 past AMI’s will be retained by the Supplier
• Tenderers must have a minimum annual turnover of €1,000,000 for last three financial years or pro-rata if more recently established firms are tendering – however the firm must have been in existence for at least 6 months
• HEALTH & SAFETY Weighting: Pass/Fail only Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Health and Safety legislation
• QUALITY ASSURANCE MEASURES Weighting: Pass/Fail only Minimum requirement to remain eligible in the competition: Tenderers must provide information which demonstrates a commitment to quality assurance and provide details of quality assurance policies and systems and whet
• ing: Pass/Fail only Minimum requirement to remain eligible in the competition: Tenderers must provide information which demonstrates a commitment to quality assurance and provide details of quality assurance policies and systems and whet

Regulations and standards cited

• name, title, telephone number, postal address, facsimile number and e-mail address of the nominated entity authorised to represent the Tenderer a
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• name, title, telephone number, postal address, facsimile number and e-mail address of the nominated
• its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their
• A support phone number and dedicated email address will be provided
• Tailte Éireann will be issued a support call reference number by email, or by
• authorised staff to liaise with the Framework Member as required
• 4 File reference number attributed by the contracting authority or contracting entity (if applicable)(3)

Geographic constraints

• This tool generates automated emails within 5 minutes of

Deadline phrases

• s must be received not later than 13:00 on 11th May 2026 (the “Tender Deadline”)
• es will be accepted no later than 13:00 on 30th April 2026 unless otherwise published by the Contracting Authority
• on 30th April 2026 unless otherwise published by the Contracting Authority
• Mature Support on 30 November 2025
• 0 support ceased on 1 October 2025

Scale / volume phrases

• n circumstances where no queries are raised within the said 14 day period the invoice shall be deemed acce
• ontinues for 30 calendar days either Party may terminate at 14 days notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• the firm must have been in existence for at least 6 months
• ritage, comprised of close to 1,000 staff, and operating in 13 locations throughout Ireland
• 7 User Misunderstanding
• said 14 day period the invoice shall be deemed acce
• are capable of remedy) within 30 days after receipt of
• are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• – however the firm must have been in existence for at least 6 months

TENDER DOCUMENTS [Request for Tender - GIS Managed Services TÉ (MS Word).docx, Request for Tender - GIS Managed Services TÉ (MS Word).docx, To be completed by notifying parties where the value of the procurement procedure is equal to or greater than the financial thresholds in Article 28 of Regulation (EU) 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €1,000,000 and €3,999,000 in the last three

[Request for Tender - GIS Managed Services TÉ (MS Word).docx.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 3A: Schedule C – Declaration of non-notifiable foreign financial contributions, Appendix 3A: Schedule D – Declaration of non-notifiable foreign financial contributions, RFT Requirements.