The Supply of 1 x Second Hand Maintenance Support Van

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

KARE seeks a supplier for one second-hand maintenance support van, specifically a vehicle type such as a Nissan Interstar or Transit. The contractor's responsibilities include sourcing a suitable vehicle that meets KARE's specifications and ensuring it is ready for use upon delivery. The contractor must provide a vehicle that is compliant with the following requirements:

• Vehicle Specifications:

• Must be a work van type (e.g., Nissan Interstar, Transit).

• Must be operable with a B class driving license.

• Must be taxed and have a DOE (Department of the Environment) for a minimum of three months upon transfer to KARE.

• Warranty and Inspection:

• A minimum warranty of three months post-sale is required.

• The vehicle will undergo an inspection by a qualified mechanic to verify quality and suitability.

• Documentation:

• Evidence of the vehicle's registration and VIN (Vehicle Identification Number) must be provided to confirm immediate availability.

• Costing:

• Bidders must outline costs inclusive of VAT and any applicable taxes.

• Timelines for delivery must be clearly specified.

• Evaluation Criteria:

• Bids will be assessed based on the year of the vehicle, kilometrage, and overall suitability for KARE's needs.

3. Background & buyer context

KARE is a voluntary organization that provides a range of services for individuals with intellectual disabilities and their families in Counties Kildare, East Offaly, West Wicklow, and North Carlow. The procurement of a second-hand maintenance support van aligns with KARE's operational needs to enhance service delivery. This tender is being issued to ensure that KARE can maintain its fleet effectively while adhering to budget constraints and operational requirements.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability: Not specified.
• Employer's Liability: Not specified.
• Product Liability: Not specified.
• Professional Indemnity: Not specified.
• Cyber: Not specified.
• Motor: Not specified.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The overall scoring will be based on a maximum of 3,000 points, with the price/quality split being 50% for cost and 50% for quality.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Use the provided template, adhering to any page limits specified.
• CVs: Include CVs for key personnel involved in the project.
• Pricing schedule: Complete the pricing schedule as per the specified format.
• Case studies: Provide examples of previous similar projects, if applicable.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified.
• Submission portal: Tenders must be submitted via the eTenders portal or posted to KARE's office.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: Not specified.
• Payment terms: Payments will be made in accordance with the Goods Contract.
• Key SLAs/KPIs: Not specified.
• Liquidated damages or penalty regimes: Not specified.
• Termination clauses: Not specified.
• IP ownership: Not specified.
• Sub-contracting rules: Not specified.
• Parent-company guarantee or bond requirements: Not specified.

9. Risks, red flags & unusuals

Potential risks and red flags include:

• The requirement for a minimum three-month warranty may limit the pool of eligible vehicles.
• The need for vehicles to be inspected by a qualified mechanic may introduce delays in the evaluation process.
• The lack of specified insurance and turnover requirements may create uncertainty for bidders regarding compliance.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) that specialize in vehicle supply and maintenance. Bidders should have:

• Experience in sourcing second-hand vehicles, particularly vans.
• The capability to provide vehicles that meet KARE's specific requirements.
• The ability to deliver within the specified timelines.

Consortium or subcontracting arrangements are not explicitly mentioned, suggesting that individual bidders should be self-sufficient. Bid preparation may require several days of effort to compile necessary documentation and ensure compliance with KARE's requirements. The incumbent supplier is not specified, but bidders should be aware that KARE reserves the right to select based on vehicle availability and suitability.

11. Where to dig deeper

• RFT filename: RfT for the Supply of One Second Hand Facilities Support Vehicle.docx
• eTenders CFT ID: Not specified.
• Contact email: [email protected]
• Important attachments: Appendix 1 — Specifications & Requirements, Appendix 2 — Pricing Schedule.