The Supply of 2 x Wheelchair Accessible Vehicles

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

KARE seeks to procure two second-hand wheelchair accessible vehicles, specifically models such as the Renault Master or NV400. The vehicles must be compliant with specific requirements to ensure they meet the needs of individuals with disabilities. The contractor's responsibilities include:

• Vehicle Specifications:

• Provide two second-hand wheelchair accessible vehicles.

• Vehicles must be operable with a B class driving license.

• Vehicles must have current tax and NCT/DOE for a minimum of 3 months upon delivery.

• Costing:

• Tenderers must outline costs inclusive of VAT, VRT, and any other applicable taxes or charges.

• Availability:

• Evidence of the registration of the second-hand vehicles must be provided to confirm their immediate availability.

• Evaluation Criteria:

• Vehicles will be assessed based on year, kilometrage, and suitability for KARE's needs.

• A qualified mechanic will inspect the vehicles to verify their quality.

• Warranty:

• A minimum warranty of at least 3 months is required for all second-hand vehicles.

• Lead Times:

• Tenderers must specify timelines for purchase, conversion, and adaptation of the vehicles.

• Fit-Out Requirements:

• Vehicles must include specific adaptations such as secure wheelchair clamps, seating for passengers, and safety features like a reversing camera.

3. Background & buyer context

KARE is a voluntary organization providing services for individuals with intellectual disabilities and their families in Counties Kildare, East Offaly, West Wicklow, and North Carlow. The procurement of wheelchair accessible vehicles aligns with KARE's commitment to enhancing mobility and accessibility for its service users. The current tender reflects an ongoing need for suitable transportation options to support the organization's operational requirements.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability: not specified.
• Employer's Liability: not specified.
• Product Liability: not specified.
• Professional Indemnity: not specified.
• Cyber: not specified.
• Motor: not specified.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The overall scoring will follow a maximum of 3,000 points, with the price/quality split favoring cost.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the named template and adhere to page limits.
• CVs: Provide CVs for key personnel, with a specified page count.
• Pricing schedule: Complete the named template.
• Case studies: Include a specified number of relevant case studies.
• Declarations: Submit ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified.
• Submission portal: Tenders must be submitted via the eTenders portal or posted to KARE's office.

7. Key dates & process

RFT issued Clarification deadline Mandatory site visit Tender deadline Expected award Contract start Go-live / mobilisation |------------|-----------------------|---------------------|----------------|----------------|----------------|-----------------------| Not specified 2026-04-29 12:00 Not specified 2026-05-06 11:00 Not specified Not specified Not specified

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: Not specified.
• Payment terms: Payments for goods supplied will be made in accordance with the Goods Contract.
• Key SLAs/KPIs: Not specified.
• Liquidated damages or penalty regimes: Not specified.
• Termination clauses: Not specified.
• IP ownership: Not specified.
• Sub-contracting rules: Not specified.
• Parent-company guarantee or bond requirements: Not specified.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Availability of vehicles: The requirement for immediate availability may limit the pool of eligible bidders.
• Inspection by a mechanic: This may favor incumbents with established relationships with local mechanics.
• Warranty requirements: The minimum warranty period may pose a risk for bidders offering older vehicles.
• Evaluation based on physical inspection: This could disadvantage bidders who are not local or who cannot easily transport vehicles for inspection.

10. SME fit assessment

Small and medium-sized enterprises (SMEs) that can credibly bid for this tender should have:

• Experience in supplying vehicles, particularly wheelchair accessible models.
• The ability to meet insurance and warranty requirements.
• Capacity to manage the logistics of vehicle adaptation and delivery.
• Consortium or subcontracting is not explicitly mentioned, but may be permissible depending on the tenderer's capacity.

Indicative bid preparation effort is estimated at several days, factoring in vehicle sourcing, documentation, and compliance checks. The presence of specific vehicle models may indicate a competitive advantage for established suppliers in the sector.

11. Where to dig deeper

• Source RFT filename: 2026 RfT for the Supply of 2 Wheelchair Accessible Vehicles.docx
• eTenders CFT ID: Not specified.
• Contact email: [email protected]
• Important attachments: Appendix 1 — Specifications & Requirements, Appendix 2 — Pricing Schedule, Appendix 3 — Tenderer’s Statement.