Provision of Building Surveying Services for Depaul Ireland and Depaul Housing Association

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |-------|-------|----------------|------------------|----------|----------------|------|----------|------------------|---------------------|------------------| Depaul Provision of Building Surveying Services for Depaul Ireland and Depaul Housing Association 71200000 €65,000 not stated Open not stated Ireland 2 years, with an option to extend for 2 years 2026-05-05 11:00 not stated

2. Scope of Work

The contractor will provide Building Surveying Services to support the management and maintenance of Depaul's property portfolio, which includes various types of accommodation for individuals experiencing homelessness. The services will be delivered on an as-needed basis, with no guarantee of minimum work volume.

Key activities include:

• Property Condition Assessments: Conduct detailed assessments to identify defects and areas needing remedial or upgrade works.
• Budget Cost Estimates: Provide cost estimates to support planning and decision-making.
• Energy Upgrade Assessments: Identify opportunities for improving energy performance and provide recommendations to enhance Building Energy Rating (BER) outcomes.
• Lifecycle Planning: Prepare long-term documentation, including 30-year sinking fund projections.
• Project Support: Assist in the delivery of construction and refurbishment projects, including:
• Preparation of tender documentation.
• Management of tender processes.
• Evaluation of contractor submissions.
• Site Inspections: Monitor progress during construction, certify payments, and ensure compliance with standards.
• Snagging Inspections: Conduct inspections to identify outstanding works and issue certification of practical completion.
• Statutory Roles: Act as Project Supervisor Design Process (PSDP), prepare health and safety documentation, and ensure compliance with relevant legislation and building regulations.

3. Background & buyer context

Depaul Ireland and Depaul Housing Association are non-profit organizations focused on providing accommodation and support services to individuals facing homelessness. This tender is issued to establish a contractual arrangement for Building Surveying Services to enhance the management and maintenance of their diverse property portfolio. The procurement aligns with Depaul's strategic objective to improve service delivery and property standards. There is no mention of an incumbent provider.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover Requirement: Not specified for this tender.
• Insurance:
• Professional Indemnity Insurance of €0.75m per claim.
• Public Liability Insurance of €6.5m.
• Employer's Liability Insurance of €13.0m (unless acting as a Sole Trader).
• Certifications: Must be a qualified Building Surveyor and a member of a recognized professional body (e.g., SCSI, RICS).
• Past Experience: Relevant experience in delivering similar services, particularly in residential or supported accommodation settings.
• Personnel: Not specified for this tender.
• Geographic / Facility Constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the Most Economically Advantageous Tender (MEAT) principle. The scoring criteria are as follows:

There are no minimum scoring thresholds specified for individual criteria or overall.

6. Submission requirements

Bidders must submit the following documentation:

• Method Statement / Response Document: Use the provided template, adhering to any page limits.
• CVs: Include CVs for key personnel, with a specified page count.
• Pricing Schedule: Submit a pricing schedule using the designated template.
• Case Studies: Provide a number of case studies demonstrating relevant experience, with specified value ranges.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory Site Visit: Not specified for this tender.
• Submission Portal: All submissions must be made electronically via the eTenders platform, following any specific format rules.

7. Key dates & process

8. Contract terms that matter

The contract will have an initial duration of two years, with an option to extend for an additional two years based on satisfactory performance. Key terms include:

• Payment Terms: Payments will be made within 30 days of receipt of a correct invoice.
• SLA/KPI: Not specified for this tender.
• Liquidated Damages: Not specified for this tender.
• Termination Clauses: Not specified for this tender.
• IP Ownership: Not specified for this tender.
• Sub-contracting Rules: Not specified for this tender.
• Parent-company Guarantee or Bond Requirements: Not specified for this tender.

9. Risks, red flags & unusuals

The tender includes the following potential concerns:

• No Guaranteed Work: Depaul does not guarantee any minimum level of work under this contract, which may affect financial planning for bidders.
• Insurance Requirements: The requirement for Professional Indemnity Insurance of €0.75m may limit participation from smaller firms without such coverage.
• Evaluation Criteria Weighting: The high weighting on price (50%) may lead to aggressive bidding that could compromise service quality.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with the following characteristics:

• Credible Bidders: Firms with qualifications as Building Surveyors and membership in recognized professional bodies (e.g., SCSI, RICS) can credibly bid.
• Consortium/Sub-contracting: Not specified for this tender, but potential bidders should clarify if collaboration is allowed.
• Bid Preparation Effort: Estimated preparation time may range from several days to a few weeks, depending on the complexity of the submission.
• Pwin Signal: The absence of an incumbent may provide an opportunity for new entrants, but the lack of guaranteed work may deter some bidders.

11. Where to dig deeper

• Source RFT Filename: Call for Tender - Building Surveyor.pdf
• eTenders CFT ID: Not specified
• Contact Email: Not specified
• Important Attachments:
• Appendix B2 — Suitability Assessment
• Mandatory Requirements Schedule