WCC152026 Local Building Maintenance And Refurbishment Works

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves local building maintenance and refurbishment works for Wicklow County Council. The contractor will be responsible for a variety of tasks aimed at maintaining and improving public buildings and facilities across the county. The scale of work is expected to be significant, covering multiple sites and a range of services.

The key activities include:

• General Maintenance: Routine inspections and repairs of public buildings.
• Refurbishment Works: Upgrading facilities, including electrical, plumbing, and structural improvements.
• Specific Tasks:
• Replacement of timber boundary fences with concrete posts and timber infill panels.
• Removal of existing laminate flooring and disposal.
• Provision of Building Energy Rating (BER) Certificates by registered contractors upon completion of works.
• Volume of Work: The contractor must be prepared to handle multiple projects simultaneously, with a focus on timely completion.
• Workflow Management: The contractor will need to manage scheduling and logistics to ensure minimal disruption to public services.
• Compliance: All works must adhere to relevant health and safety regulations, including the appointment of a project supervisor for construction stages.

The contractor will also be required to maintain a high standard of quality and safety throughout the duration of the contract.

3. Background & buyer context

This procurement is initiated as part of Wicklow County Council's ongoing commitment to maintaining public infrastructure and enhancing community facilities. The need for these services aligns with the council's strategic objectives to improve local amenities and ensure compliance with health and safety standards. The council has previously engaged contractors for similar works, but this tender aims to establish a new framework for ongoing maintenance and refurbishment. The strategic drivers include improving energy efficiency in public buildings and ensuring that facilities meet modern standards.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €100,000 over any three of the past five full financial years (2021 - 2026).
• Insurance:
• Minimum level of Public Liability Insurance required in respect of any one accident: €6,500,000.
• Minimum level of Employer’s Liability Insurance required in respect of any one accident: €13,000,000.
• Minimum level of Professional Indemnity Insurance required: €1,500,000 (default level).
• Certifications: Must hold relevant certifications, including a third-level Certificate or Diploma in Health & Safety, or Managing Safely in Construction (CIF).
• Past experience: Minimum of 3 comparable projects of similar size and complexity completed within the last five years.
• Personnel: Key personnel must include a project supervisor with a minimum of 5 years’ experience in construction management.
• Geographic constraints: Bidders must be based within a reasonable distance from County Wicklow, ideally within 50 km.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle. There are no specified minimum scoring thresholds per criterion.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Must follow the provided template with a maximum of 10 pages.
• CVs: For key personnel, limited to 2 pages each.
• Pricing schedule: Must be completed using the provided template.
• Case studies: At least 3 case studies of similar projects, with values ranging from €50,000 to €150,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: A site visit is required before submission; details will be provided in the tender documents.
• Submission portal: Tenders must be submitted via eTenders, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: The contract is for an initial period of 15 months, with the possibility of extension based on performance.
• Payment terms: Payments will be made monthly upon submission of invoices and verification of completed work.
• Key SLAs/KPIs: Timely completion of tasks within agreed schedules; penalties for delays may apply.
• Liquidated damages: A penalty of €500 per day for failure to meet project deadlines.
• Termination clauses: The council reserves the right to terminate the contract for non-compliance or unsatisfactory performance.
• IP ownership: All intellectual property developed during the contract will be owned by Wicklow County Council.
• Sub-contracting rules: Sub-contracting is permitted but must be disclosed and approved by the council.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover threshold: The minimum turnover requirement of €100,000 may limit participation from smaller firms.
• Geographic constraints: The requirement for bidders to be within 50 km of County Wicklow may exclude capable firms from other regions.
• Tight timelines: The contract has a short go-live period, which may pose challenges for bidders to mobilize resources quickly.
• Incumbent advantage: Previous contractors may have an advantage due to familiarity with council processes and existing infrastructure.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in building maintenance and refurbishment. Viable bidders should have:

• A proven track record in similar projects, ideally with public sector clients.
• Relevant certifications and insurance coverage as specified.
• The capacity to manage multiple projects and adhere to strict timelines.

Consortium or sub-contracting arrangements are allowed, which may enable smaller firms to collaborate and meet the requirements. Bid preparation is estimated to require approximately 10-15 days. The presence of an incumbent contractor may signal a competitive environment, but opportunities exist for well-prepared bidders.

11. Where to dig deeper

• Source RFT filename: Instructions to Tenderers 2026.docx
• eTenders CFT ID: not specified
• Contact email: [insert contact email from documents]
• Important attachments:
• Volume A: Works Requirements
• Volume B: Form of Tender and Schedule
• Volume C: Pricing Document