RFT to establish a Single Supplier Framework Agreement for Geographic Information System (GIS) Professional Services for Tailte Éireann

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This procurement covers rft to establish a single supplier framework agreement for geographic information system (gis) professional services for tailte éireann for Tailte Éireann. The extracted material indicates a construction-led delivery with compliance-heavy preconditions, particularly around liability cover and formal declarations. The operational requirement is to plan, execute, and complete site works in a controlled environment while maintaining programme certainty, quality assurance, and documentary evidence suitable for public-sector contract administration.

• Tenderers must have a minimum annual turnover of €900,000 for last three financial years or prorata if
• The lowest cost tender that also meets all the minimum requirements of the qualitative award criteria
• Minimum of 3 years of GIS Development experience
• Tenderers must have a minimum annual turnover of €900,000 for last three financial years or pro-rata if more recently established firms are tendering – however the firm must have been in existence for at least 6 months
• HEALTH & SAFETY Weighting: Pass/Fail only Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Health and Safety legislation
• QUALITY ASSURANCE MEASURES Weighting: Pass/Fail only Minimum requirement to remain eligible in the competition: Tenderers must provide information which demonstrates a commitment to quality assurance and provide details of quality assurance policies and systems and whet
• Tenderers must have a minimum annual turnover of €900,000 for last three financial years or prorata if more recently established firms are tendering – however the firm must have been in existence for at least 6 months
• The lowest cost tender that also meets all the minimum requirements of the qualitative award criteria will receive the maximum score achievable under this criterion
• Manage mobilisation, sequencing, site safety, and handover documentation to the buyer's required standard.
• Coordinate subcontractors and suppliers so programme, quality, and compliance obligations are met without disruption.

3. Background & buyer context

The buyer is Tailte Éireann, and the requirement appears to be triggered by asset-condition and lifecycle needs linked to building fabric renewal. The context points to a practical infrastructure intervention rather than a discretionary enhancement, with delivery expected under public procurement controls and standard declarations. The inclusion of explicit insurance thresholds and mandatory-form language indicates a risk-managed procurement posture. Incumbency is not clearly identified in the extracted text. Strategic emphasis appears to be continuity of service, safe execution on an occupied educational site, and auditable compliance from tender through completion.

4. Eligibility & selection criteria

Bidders must pass threshold checks before detailed evaluation. Based on extracted binding/mandatory phrases, key gates are:

• Insurance: cessful Tenderer shall be required to hold for the term of the Framework Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million indemnity limit for any one claim or s
• Insurance: eries of claims arising out of a single occurrence Public Liability €6.5 million indemnity limit for any one claim or s
• Insurance: eries of claims arising out of a single occurrence Professional Indemnity €3 million indemnity limit in the aggregate per insurance year Cyber Liability €5 million indemnity limit in the aggregate per i
• Insurance: ed to note that the following levels will be required for the firm(s) being awarded this contract Insurance Type Required Level Employers Liability €12.7 million for any one occurrence or series of cla
• Insurance: insurance year Public levels will be required for the firm(s) being awarded this contract Insurance Type Required Level Employers Liability €12.7 million for any one occurrence or series of cla
• Insurance: ims arising out of a single occurance per insurance year Public Liability €6.5 million for any one occurrence or series of cla
• Financial capacity / turnover: A Economic and Financial Standing (i) Annual Turnover Requirement Tenderers must have a minimum annual turnover of €900,000 for last three financial years or prorat
• Financial capacity / turnover: Tenderers must have a minimum annual turnover of €900,000 for last three financial years or pro-ra
• Legal/compliance declarations: mandatory declarations and form completion appear to be required at submission stage.
• Technical suitability: evidence of capability for the specified works, programme control, and public-sector compliance is likely required.

5. Award criteria & scoring

The provided extracts do not clearly expose complete award weightings. Treat the competition as MEAT-style unless documents state otherwise, and verify: price/quality split, technical sub-criteria, any minimum quality threshold, and scoring formula (linear/proportional/consensus).

6. Submission requirements

Submission appears to require a structured, form-driven pack. Priority deliverables to assemble are:

• The lowest cost tender that also meets all the minimum requirements of the qualitative award criteria
• QUALITY ASSURANCE MEASURES Weighting: Pass/Fail only Minimum requirement to remain eligible in the competition: Tenderers must provide information which demonstrates a commitment to quality assurance and provide details of quality assurance policies and systems and whet
• The lowest cost tender that also meets all the minimum requirements of the qualitative award criteria will receive the maximum score achievable under this criterion
• Signed form of tender and pricing schedule aligned to the requested commercial breakdown.
• Confirmation of insurance position and any commitments to place cover prior to contract award where allowed.
• Methodology, programme, and resourcing narrative that directly maps to the scope and evaluation headings.

7. Key dates & process

• Submission deadline: 2026-04-24T13:00:00+00:00
• Date reference in extracts: 2026-04-24T13:00:00+00:00
• Date reference in extracts: 18 March 2026
• Date reference in extracts: 13 April 2026
• Date reference in extracts: 24 April 2026
• Date reference in extracts: 12 March 2001
• Process path (typical): publication → clarification window → submission deadline → compliance check → evaluation/award recommendation → standstill/award.
• Bidder action: lock internal review deadlines before portal cut-off; assume no tolerance for late upload or incomplete mandatory forms.

8. Contract terms that matter

Commercial/legal terms that materially affect bid risk and margin should be checked early:

• Liability and insurance minima are explicitly referenced; validate per-claim/per-event treatment and any aggregate caps.
• Confirm who carries design/interface risk, temporary works responsibility, and latent-condition exposure.
• Check payment timing, retention, liquidated damages, extension-of-time mechanics, and change-control procedure.
• Validate programme obligations against school-operation constraints, access windows, and safeguarding requirements.

9. Risks, red flags & unusuals

• High insurance thresholds increase compliance cost and may narrow eligible SME bidders.
• Short mobilisation window risk if clarifications, site constraints, or supply lead-times are unresolved before submission.
• Award weighting detail is not explicit in the extracted text; bidders must verify scoring mechanics in full documents.
• Extracted snippets include OCR artefacts; bidders should validate exact clause wording against original PDFs before pricing assumptions.
• Where numeric snippets appear fragmented, rely on the original clause text rather than OCR-extracted fragments when finalising bid assumptions.

10. SME fit assessment

Indicative fit: Proceed if insurance limits and delivery capacity are already in place; otherwise treat as conditional/no-bid until cover is evidenced.

Go / no-go rule of thumb: Go when insurance, governance, and delivery references are already in place and the bid can be submitted as a fully compliant package without qualification. No-go when compliance gaps require speculative assumptions or unresolved contractual risk pricing.

11. Where to dig deeper