Single Supplier for the provision of Coach Travel Management Services including Coaches with Drivers

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This procurement covers single supplier for the provision of coach travel management services including coaches with drivers for The Office of Government Procurement. The extracted material indicates a construction-led delivery with compliance-heavy preconditions, particularly around liability cover and formal declarations. The operational requirement is to plan, execute, and complete site works in a controlled environment while maintaining programme certainty, quality assurance, and documentary evidence suitable for public-sector contract administration.

• A (i) Minimum Annual Turnover Tenderers must confirm that the minimum annual turnover of the Tenderer for the provision of the Services in Section 1
• the Tender Response Document Part A (TRD A), Tenderers must confirm they had a minimum annual turnover (excluding VAT) equal to or exceeding €2,000,000
• Details of the Tenderer’s minimum annual turnover for each of the last three (3) financial years, or if the date of establishment was more recent, for each of the year(s) the Tenderer has been established, must be provided in Tender Respons
• nce Project Example, which must have included the provision and management of a minimum of 10 or more circa 50 Seater Coaches, each day for a minimum of 2 consecutive calendar days, for event(s) that involved multiple Clients, to multiple locations providing associated logistics and planni
• Detail in regard to the complex scheduling requirements that managed a minimum of 10 or more (Circa 50-seater Coaches), over multiple days (2 or more) to multiple locations, i
• The Coach Travel Manager shall have a minimum of five (5) years’ experience in a similar position
• ) Tenderers must confirm that the minimum annual turnover of €2,000,000
• Details of the Tenderer’s minimum turnover for each of the last three (3) financial years, or if the date of establishment was more recent, for each of the year(s) the Tenderer has been established, must be provided in the below table
• Manage mobilisation, sequencing, site safety, and handover documentation to the buyer's required standard.
• Coordinate subcontractors and suppliers so programme, quality, and compliance obligations are met without disruption.

3. Background & buyer context

The buyer is The Office of Government Procurement, and the requirement appears to be triggered by asset-condition and lifecycle needs linked to building fabric renewal. The context points to a practical infrastructure intervention rather than a discretionary enhancement, with delivery expected under public procurement controls and standard declarations. The inclusion of explicit insurance thresholds and mandatory-form language indicates a risk-managed procurement posture. Incumbency is not clearly identified in the extracted text. Strategic emphasis appears to be continuity of service, safe execution on an occupied educational site, and auditable compliance from tender through completion.

4. Eligibility & selection criteria

Bidders must pass threshold checks before detailed evaluation. Based on extracted binding/mandatory phrases, key gates are:

• Insurance: quired to hold for the term of the Framework the following insurances: Table 1 Type of Insurance Indemnity Limit Employer’s Liability €13 million limit for any one claim or series of cl
• Insurance: Public Liability €6,500,000 limit for Any One Claim or series of cla
• Insurance: Product Liability €6.5 million Any One Claim and in the Aggregate in A
• Insurance: Professional Indemnity €1,000,000 limit for Any One Claim or series of cla
• Insurance: Crime Insurance Minimum limit of €1 million Any One Loss Limit
• Insurance: Cyber Liability Minimum limit of €1 million Any One Claim and in the aggregate per
• Financial capacity / turnover: By way of the self-declaration provided in the Tender Response Document Part A (TRD A), Tenderers must confirm they had a minimum annual turnover (excluding VAT) equal to or exceeding €2,000,000. If the date of establishment of the Tend
• Financial capacity / turnover: ) Tenderers must confirm that the minimum annual turnover of €2,000,000.00 (excl
• Legal/compliance declarations: mandatory declarations and form completion appear to be required at submission stage.
• Technical suitability: evidence of capability for the specified works, programme control, and public-sector compliance is likely required.

5. Award criteria & scoring

Extracted evaluation references include the following weighted/criteria phrases:

• • nal hourly cost in excess of the '9 Hour Blended Daily Rate for a Coach with Driver including 100km of Travel' would be €720/9= €80 * 150% which = €120 Euros per hour
• • hourly cost in excess of the '9 Hour Blended Daily Rate for a Coach with Driver including 100km of Travel' would be €720/9= €80 * 150% which = €120 Euros per hour If these lines are partial OCR snippets, bidders should verify exact criterion names, sub-weightings, and pass/fail thresholds in the formal award schedule.

6. Submission requirements

Submission appears to require a structured, form-driven pack. Priority deliverables to assemble are:

• A (i) Minimum Annual Turnover Tenderers must confirm that the minimum annual turnover of the Tenderer for the provision of the Services in Section 1
• the Tender Response Document Part A (TRD A), Tenderers must confirm they had a minimum annual turnover (excluding VAT) equal to or exceeding €2,000,000
• Details of the Tenderer’s minimum annual turnover for each of the last three (3) financial years, or if the date of establishment was more recent, for each of the year(s) the Tenderer has been established, must be provided in Tender Respons
• nce Project Example, which must have included the provision and management of a minimum of 10 or more circa 50 Seater Coaches, each day for a minimum of 2 consecutive calendar days, for event(s) that involved multiple Clients, to multiple locations providing associated logistics and planni
• Detail in regard to the complex scheduling requirements that managed a minimum of 10 or more (Circa 50-seater Coaches), over multiple days (2 or more) to multiple locations, i
• The Coach Travel Manager shall have a minimum of five (5) years’ experience in a similar position
• Signed form of tender and pricing schedule aligned to the requested commercial breakdown.
• Confirmation of insurance position and any commitments to place cover prior to contract award where allowed.
• Methodology, programme, and resourcing narrative that directly maps to the scope and evaluation headings.

7. Key dates & process

• Submission deadline: 2026-04-17T15:00:00+00:00
• Date reference in extracts: 2026-04-17T15:00:00+00:00
• Date reference in extracts: 17/03/2026
• Date reference in extracts: 17/04/2026
• Date reference in extracts: 2/04/2026
• Date reference in extracts: 12 March 2001
• Date reference in extracts: 31 July 2014
• Process path (typical): publication → clarification window → submission deadline → compliance check → evaluation/award recommendation → standstill/award.
• Bidder action: lock internal review deadlines before portal cut-off; assume no tolerance for late upload or incomplete mandatory forms.

8. Contract terms that matter

Commercial/legal terms that materially affect bid risk and margin should be checked early:

• Liability and insurance minima are explicitly referenced; validate per-claim/per-event treatment and any aggregate caps.
• Confirm who carries design/interface risk, temporary works responsibility, and latent-condition exposure.
• Check payment timing, retention, liquidated damages, extension-of-time mechanics, and change-control procedure.
• Validate programme obligations against school-operation constraints, access windows, and safeguarding requirements.

9. Risks, red flags & unusuals

• High insurance thresholds increase compliance cost and may narrow eligible SME bidders.
• Short mobilisation window risk if clarifications, site constraints, or supply lead-times are unresolved before submission.
• Extracted snippets include OCR artefacts; bidders should validate exact clause wording against original PDFs before pricing assumptions.
• Where numeric snippets appear fragmented, rely on the original clause text rather than OCR-extracted fragments when finalising bid assumptions.

10. SME fit assessment

Indicative fit: Proceed if insurance limits and delivery capacity are already in place; otherwise treat as conditional/no-bid until cover is evidenced.

Go / no-go rule of thumb: Go when insurance, governance, and delivery references are already in place and the bid can be submitted as a fully compliant package without qualification. No-go when compliance gaps require speculative assumptions or unresolved contractual risk pricing.

11. Where to dig deeper