Tender for AV support services for Child Talks Event

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Ombudsman for Children's Office ran this procurement for “Tender for AV support services for Child Talks Event” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Tender for AV support services for Child Talks Event
• essful Tenderer shall be required to hold for the term of the Services Contract the following insurances: 21 Type of Insurance Indemnity Limit Employer’s Liability €12.7 million limit for any one claim or series of cl
• Minimum turnover figure of €150,000 applies for this tender although tenderers are asked to supply turnover figures
• Minimum turnover figure of €150,000 applies for this tender although tenderers are asked to supply turnover figures for all years that apply
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• implementation of any resulting Services Contract and enhance their social and economic benefits.
• Services Contracts arising from this competition.
• provide an independent and impartial complaints handling service regarding the actions of public
• independence and authority to create a society where every child is valued, respected, and supported
• dealt with / met and their approach to the proposed delivery of the Services. A mere affirmative
• capable of delivering consistent, high-quality services annually. Adequate staffing, equipment
• resources, and logistical support are essential for meeting the demands of the Child Talks event. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• ensure that law, policy and practice meet the highest standards and obligations under the UN
• insufficient detail is provided, and the response has fundamental flaws, or is seriously

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; essful Tenderer shall be required to hold for the term of the Services Contract the following insurances: 21 Type of Insurance Indemnity Limit Employer’s Liability €12.7 million limit for any one claim or series of cl; aims arising out of a single occurrence Public Liability €6.5 million limit for any one claim or series of cl
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Tenderers meet the minimum turnover requirement of €150,000 over each of the last three financial y
• essful Tenderer shall be required to hold for the term of the Services Contract the following insurances: 21 Type of Insurance Indemnity Limit Employer’s Liability €12.7 million limit for any one claim or series of cl
• aims arising out of a single occurrence Public Liability €6.5 million limit for any one claim or series of cl
• aims arising out of a single occurrence Product Liability €6.5 million limit for any one claim or series of cl
• aims arising out of a single occurrence Professional Indemnity €1,300,000 for each and every claim excluding defen

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [OCO RFT - Child Talks Event - Final Version.pdf] and Medium
• [OCO RFT - Child Talks Event - Final Version.pdf] the Child.
• [OCO RFT - Child Talks Event - Final Version.pdf] ness: Promoting fairness in interactions with staff, children, complainants, and public
• Tenderers must address each of the issues and requirements in this part of the RFT and submit a
• [OCO RFT - Child Talks Event - Final Version.pdf] high-quality, sleek, and child-friendly event, Child Talks should radiate vibrancy and
• [OCO RFT - Child Talks Event - Final Version.pdf] stage-manager should be available for the day of the event as well as the relevant staffing

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 36 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• essful Tenderer shall be required to hold for the term of the Services Contract the following insurances: 21 Type of Insurance Indemnity Limit Employer’s Liability €12.7 million limit for any one claim or series of cl
• contract to be approximately €80,000 (excluding VAT) over the Term and potential extensions
• The anticipated total cost of these activities is approximately €80,000, inclusive of all expenses
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• anticipated attendance of up to 1,000 school children
• ontinues for 14 calendar days either Party may terminate at 14 days notice
• of remedy) within 30 days after receipt of a request in writing f

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: OCO RFT - Child Talks Event - Final Version.pdf, RFT - Child Talks Event - Final Version.pdf] and Medium, RFT - Child Talks Event - Final Version.pdf] the Child..
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT - Child Talks Event - Final Version.pdf] ness: Promoting fairness in interactio, RFT and submit a, scheduled for November..