Single Party Framework Agreement for the Provision of Commercial Cleaning Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Residential Tenancies Board ran this procurement for “Single Party Framework Agreement for the Provision of Commercial Cleaning Services” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Single Party Framework Agreement for the Provision of Commercial Cleaning Services
• ts (Excel Spreadsheet), and Appendix 14-Site Profile Sheets please indicate the maximum annual cost of this service: €0.00
• 2 Appendix 2b - Calculation of Supply of Equipment and Consumables Costs (Excel €0.00
• (Excel Spreadsheet) and Appendix 14-Site Profile Sheets, please indicate the maximum annual cost of this service: €0.00
• Element 1: Office Cleaning Service (Internal Areas) Maximum annual Cost multiplied by 2 €0.00
• Element 2: Supply of Equipment and Consumables Maximum annual Cost multiplied by 2 €0.00
• Element 3: Specialist Cleaning Services Maximum annual Cost multiplied by 2 €0.00
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers should refer to instances within the last three years which demonstrate that they have successfully delivered services of a comparable nature and sc
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers should provide information on the measures in place to ensure the delivery of a quality service, for example by way of an externally certified syste
• ry of the whole of the services described that are in force 7 days prior to the deadline for receipt of Te
• Establishment of a Single Party framework agreement for The Provision of Commercial Cleaning Services
• Nature of procurement: The Provision of Commercial Cleaning Services Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 25. Policy on Personal Debriefings 27
• The current strategic priorities for the RTB set out in RTB’s [Statement of Strategy](https://eur
• The current strategic priorities for the RTB set out in RTB’s Statement of Strategy 2023-2025 are:
• • to provide reliable research, data and insights to inform policy; and to provide advice to the

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; here these are not currently available promptly on award Insurance Type Level Excess required Employers Liability €13m Public Liability €6.5m NOTE: Tenderers must be w
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• here these are not currently available promptly on award Insurance Type Level Excess required Employers Liability €13m Public Liability €6.5m NOTE: Tenderers must be w

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Wage rate of €12.70 has been uploaded to the Documents section on eTenders
• ts (Excel Spreadsheet), and Appendix 14-Site Profile Sheets please indicate the maximum annual cost of this service: €0.00
• 2 Appendix 2b - Calculation of Supply of Equipment and Consumables Costs (Excel €0.00
• (Excel Spreadsheet) and Appendix 14-Site Profile Sheets, please indicate the maximum annual cost of this service: €0.00
• The current TUPE Rate for Cleaning Operatives is € 12.70 per hour and Appendix 2A includes this base rate
• Tenderers must complete Appendix 5 demonstrating that they meet the minimum requirements of Technical Capacity set out under the following headings:

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• 2 Appendix 2b - Calculation of Supply of Equipment and Consumables Costs (Excel €0.00
• Element 1: Office Cleaning Service (Internal Areas) Maximum annual Cost multiplied by 2 €0.00
• Element 2: Supply of Equipment and Consumables Maximum annual Cost multiplied by 2 €0.00
• Element 3: Specialist Cleaning Services Maximum annual Cost multiplied by 2 €0.00
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Health & Safety legislation
• ry of the whole of the services described that are in force 7 days prior to the deadline for receipt of Te
• Closing Date / Time for receipt of Tenders 19th March 2024 @ 16.00 hours (Irish time)

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: www
• 00 hours (Irish time) on 14th March 2024
• f queries is 16:00 hours (Irish time) on 29th March 2024

Scale / volume phrases

• tandard Weekly Labour Charge Total Annual Cost of Labour (52 weeks) NaN
• ract / framework open for acceptance by you for a period of 12 months from the date of deadline for submissio
• e remit of the Residential Tenancies Board (RTB) on 15 July 2019. Student Specific Accommodation is housing built
• on 15 July 2019. Student Specific Accommodation is housing built
• ient time for Tender assessment a Tender Validity period of 12 months is required, this period commencing on
• or the framework open for acceptance by you for a period of 12 months from the date of deadline for submissio
• ry of the whole of the services described that are in force 7 days prior to the deadline for receipt of Te

TENDER DOCUMENTS [UPDATED RTB ITT Cleaning 2024 Final.docx, UPDATED RTB ITT Cleaning 2024 Final.docx, Freedom of Information Acts 24

[UPDATED RTB ITT Cleaning 2024 Final.docx.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 14-Site Profile Sheets please indicate the maximum annual cost of this service:, Appendix 2b - Calculation of Supply of Equipment and Consumables Costs (Excel €0.00 , Appendix 14-Site Profile Sheets, please indicate the maximum annual cost of this service.