Tender for the Supply of Electric Vehicles

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Oberstown Children Detention Campus ran this procurement for “Tender for the Supply of Electric Vehicles” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Tender for the Supply of Electric Vehicles
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers should demonstrate that they have at their disposal effective and efficient technical resources/systems to deliver services as specified by the Cont
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers should refer to instances within the last three years which demonstrate that they have successfully delivered services of a comparable nature and sc
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers should provide information on the measures in place to ensure the delivery of a quality service, for example by way of an externally certified syste
• For the Provision of: Invitation to Tender for the Supply of Electric Vehicles
• 6.4 Service Level Agreement 4
• [Appendix 1 - Framework Terms & Conditions_29.01.24.docx] Framework Agreement with a Framework Member in a Single-Party Framework for the Supply of Electric Vehicles].
• “Framework Member” means the supplier or service provider formally appointed to the Framework Agreement on foot of a Competitive Procedure;
• “Other Conditions” means for example Contract Terms and Conditions, Special Terms and Conditions and/or Service Level Agreement as may be appropriate;
• [Appendix 1 - Framework Terms & Conditions_29.01.24.docx] * 1. This Framework Agreement relates to the provision of electric vehicles. Oberstown Children Detention Campus propose to engage in a competitive procedure to acquire a range of electric vehicles on either a purchase or lease arrangement along with associated supplies and services as and when required over the duration of the framework agreement.
• 2. The scope of Supplies/Services which may be awarded under this framework includes:
• 2. Additional Call-Off Contracts within the scope of the Framework Agreement which may comprise some or all elements of the Supplies/Services as described in the detailed specification, being additional requirements which may arise. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 1. treat the Agreement as discharged by the Contractor’s breach and obtain a refund (if payment for the Goods has already been made) from the Contractor in respect of the Goods concerned together with payment of any additional expenditure reasonably incurred by the Client in obtaining other Goods in replacement provided that the Client uses its reasonable endeavours to mitigate any additional expenditure in obtaining replacement Goods.

4. Eligibility & selection criteria

• Turnover requirement — not specified for this tender
• Insurance — not specified for this tender
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [Appendix 1 - Framework Terms & Conditions_29.01.24.docx]
• Note: This document is an indication of the form of agreement which the Contracting Authority intends to conclude with the successful Economic Operator arising from this competitive process. Economic Operators are not required to submit a signed copy of these terms as part of their tender but should indicate any objections which they may have to these terms in the body of their tender.
• [Appendix 1 - Framework Terms & Conditions_29.01.24.docx] 4](#_Toc71281177)
• [Appendix 1 - Framework Terms & Conditions_29.01.24.docx] Framework Agreement with a Framework Member in a Single-Party Framework for the Supply of Electric Vehicles].
• The Contracting Authority has conducted a tender competition in accordance with Directive 2014/24/EU and all applicable procurement rules for the establishment of a framework agreement (within the meaning of the aforesaid directive) with a single economic Framework Member. The tender competition under the [Open] procedure was advertised in the Official Journal of the European Union on [insert date] with a reference number of [e.g. YEAR/S xxx-yyyyyy and on the eTenders website on [insert date] with Resource ID [insert ref]] (the ‘Contract Notice’).
• [Appendix 1 - Framework Terms & Conditions_29.01.24.docx] terms of this Agreement;

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Health & Safety legislation
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Environmental legislation and guidelines
• e entitled to terminate the appointment of the Framework Member forthwith and without liability by giving notice at any time if:
• The Member commits a material breach of any term or condition of this Framework Agreement, o
• 3 shall not relieve or discharge the Framework Member from any obligations which may have accrued prior to such termination
• ontinues for 30 calendar days either Party may terminate at 14 days notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f

9. Risks, red flags & unusuals

• Numeric qualification gates were only partially visible, so eligibility certainty required full pack review.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — specialist operator with compliant procurement governance and evidencable experience.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Appendix 1 - Framework Terms & Conditions_29.01.24.docx, 7.2 Interference and Inducement to Purchase 4

[Appendix 1 - Framework Terms & Conditions_29.01.24.docx, Appendix 2 - Supply Contract_29.01.24.docx.

• eTenders CFT / notice reference: Contract Notice’)..
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 1 - Framework Terms & Conditions_29.01.24.docx] ![Logo Description automatical, Appendix 1 - Framework Terms & Conditions_29.01.24.docx] 4](#_Toc71281177), Schedule 1: Form of Tender 11](#_Toc71281192).