Specialised cleaning services for the National Gallery of Ireland

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

National Gallery of Ireland ran this procurement for “Specialised cleaning services for the National Gallery of Ireland” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Specialised cleaning services for the National Gallery of Ireland
• successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million limit for any one claim or series of cl
• proposed services contract may amount to some €200,000 (excl
• tion (the “Services Contract”) will be issued for a term of 36 months (“the Term”)
• (the “Services Contract”) will be issued for a term of 36 months (“the Term”)
• ~Gas Supply 6 Monthly NaN 0 NaN
• [1. Specialised Cleaning Services RFT v1.0.pdf] National Gallery of Ireland
• request for tenders (“RFT”) from economic operators (“Tenderers”) for the provision of the services
• as described in Appendix 1 to this RFT (the “Services”).
• 1.2 In summary, the Services comprise: provision of specialised cleaning services.
• Competition (the “Services Contract”) will be issued for a term of 36 months (“the Term”).
• [1. Specialised Cleaning Services RFT v1.0.pdf] (the “Services Contract”) will be issued for a term of 36 months (“the Term”). Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 1.7 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small
• insufficient detail is provided, and the response has fundamental flaws, or is seriously

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million limit for any one claim or series of cl; aims arising out of a single occurrence Public Liability €6.5 million limit for any one claim or series of cl
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million limit for any one claim or series of cl
• aims arising out of a single occurrence Public Liability €6.5 million limit for any one claim or series of cl
• aims arising out of a single occurrence Product Liability €6.5 million limit for any one claim or series of cl
• 2 By signing the Tender any one claim or series of claims arising out of a single occurrence Product Liability €6.5 million limit for any one claim or series of cl
• Tenderers meet the minimum turnover requirement of €450,000 over each of the last three financial y

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [1. Specialised Cleaning Services RFT v1.0.pdf] National Gallery of Ireland
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule (see Tender Response Document)
• Appendix 3: Tenderer’s Statement (see Tender Response Document)
• Appendix 4: European Single Procurement Document (ESPD) (see Tender Response Document)
• Appendix 5: Declaration as to Personal Circumstances of Tenderer (see Tender Response Document)

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 36 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7 million limit for any one claim or series of cl
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• tion (the “Services Contract”) will be issued for a term of 36 months (“the Term”)
• (the “Services Contract”) will be issued for a term of 36 months (“the Term”)
• ontinues for 14 calendar days either Party may terminate at 14 days notice
• are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 1. Specialised Cleaning Services RFT v1.0.pdf, 2. Specialised Cleaning Services TRD v2.0.docx, Commercial Cleaning Contract - NGI Estimated Cost of Service 2024 Rev 3.xlsx.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT v1.0.pdf] National Gallery of Ireland, Appendix 1: Requirements and Specifications, Appendix 2: Pricing Schedule (see Tender Response Document).