Single Party Framework Agreement for Supply of Wood Pellets and Maintenance of Biomass Boiler (GALW/BUILD1623/2023)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

University of Galway (ID 1400) ran this procurement for “Single Party Framework Agreement for Supply of Wood Pellets and Maintenance of Biomass Boiler (GALW/BUILD1623/2023)” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Single Party Framework Agreement for Supply of Wood Pellets and Maintenance of Biomass Boiler (GALW/BUILD1623/2023)
• tive maintenance visits to the boiler (to be carried out in 6 week intervals during the heating season)
• tive maintenance visits to the boiler (to be carried out in 6 week intervals during the heating season
• quantity of supplies or services from a particular economic operator.
• University of Galway installed a Biomass Boiler to supply hot water and space heating for the
• University of Galway invites tenders for the supply of wood pellets to serve the Quadrangle
• Wood Pellet boiler and Maintenance of the Biomass Boiler as listed in the tender
• The successful tenderer will be requested to carry out the following level of maintenance per
• University of Galway require a registered operator to carry out maintenance on the KOB
• 1. Annual maintenance visit to the boiler to be carried out in April when the boiler is
• 3. 2 boiler cleaning/preventative maintenance visits to the boiler (to be carried out in 6
• Check pneumatic pipe cleaning system Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Public Policy and Law; Engineering and Science, and Medicine, Nursing & Health Sciences.
• one of its four core values. University of Galway’s Sustainability Strategy sets out the University’s
• https://www.universityofgalway.ie/sustainability/strategy/
• The policy of the Contracting Authority is to encourage participation by Small and Medium

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; owing insurances in place Insurance Type Level in Place Details of Any Excess Expiry Date Employers Liability Level Required: €13m € Public / Products Liability Level Required: €6.5m € Motor Insur; l you agree to implement the following insurance levels, where these are not currently available, promptly on award Insurance Type Level Required Employers Liability €13 million Public / Product Liability €6.5 million Motor Insurance €6
• Certifications — 2 In addition, if accessing or using a mechanically propelled vehicle on campus, then the Contractor shall have Motor Insurance with third party cover with a property damage limit of €6.5 million per claim or series of claims arising f
• Past experience — Turnover Requirement: Confirmation that the tendering party exceeded €300,000 during one of the last three years
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Turnover Requirement: Confirmation that the tendering party exceeded €300,000 during one of the last three years
• owing insurances in place Insurance Type Level in Place Details of Any Excess Expiry Date Employers Liability Level Required: €13m € Public / Products Liability Level Required: €6.5m € Motor Insur
• l you agree to implement the following insurance levels, where these are not currently available, promptly on award Insurance Type Level Required Employers Liability €13 million Public / Product Liability €6.5 million Motor Insurance €6
• 2 In addition, if accessing or using a mechanically propelled vehicle on campus, then the Contractor shall have Motor Insurance with third party cover with a property damage limit of €6.5 million per claim or series of claims arising f

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [BUILD1623.2023 - RFT - Wood Pellets and Biomass Boiler.pdf] 20
• [BUILD1623.2023 - RFT - Wood Pellets and Biomass Boiler.pdf] make any representation or warranty, express or implied, in relation to such
• Appendix 1 – BUILD1623/2023 - University of Galway Contract Terms and Conditions
• Appendix 2 - BUILD1623/2023 - Tender Response Document (TRD)
• In submitting a Tender, Tenderers must complete and/or return the following:
• Completed Appendix 2 - BUILD1623/2023 - Tender Response

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of Te
• breach(es) are capable of remedy) within 30 days after receipt of a request in
• For the term of this Agreement and for a period of 12 months thereafter (and save
• stipulates to the contrary at the time of tendering.
• Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged
• Appendix 1 – BUILD1623/2023 - University of Galway Contract Terms and Conditions
• PLEASE UPLOAD YOUR RESPONSE AS A ZIP FILE TO PROTECT THE INTEGRITY OF

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: BUILD1623.2023 - RFT - Wood Pellets and Biomass Boiler.pdf, Appendix Number and Name, RFT - Wood Pellets and Biomass Boiler.pdf] 20.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT - Wood Pellets and Biomass Boiler.pdf] make any representation or warranty, exp, Appendix 1 – BUILD1623/2023 - University of Galway Contract Terms and Conditions, Appendix 2 - BUILD1623/2023 - Tender Response Document (TRD).