Request for Tenders for the supply of SINGLE USE CHOLANGIOSCOPY AND LITHOTRIPSY DEVICES

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

St. Vincent's University Hospital ran this procurement for “Request for Tenders for the supply of SINGLE USE CHOLANGIOSCOPY AND LITHOTRIPSY DEVICES” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Request for Tenders for the supply of SINGLE USE CHOLANGIOSCOPY AND LITHOTRIPSY DEVICES
• 4 The Tenderer must include a minimum of 1 year warranty for maintenance of the compatible video processing box and Lithotripsy control box
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• [RFT CHOLANGIOSCOPY AND LITHOTRIPSY DEVICES.DOCX] any actual or potential conflict of interest, the Contracting Authority may invite Tenderers to propose means by which the conflict of interest might be removed and in circumstances where there are links between Tenderers, the Contracting Authority may seek further information to confirm the Tenders have been prepared independently. The Contracting Authority will, at its absolute discretion, decide on the appropriate course of action, which may in appropriate circumstances include eliminating a Tenderer from this Competition or any Mini-Competition or terminating any Framework Agreement or Services Contract entered into by a Tenderer.
• STAGE 1 – Mandatory Document & Supporting Document:
• QUALITY OF TECHNICAL SUPPORT & WARRANTY MANAGEMENT:
• Tenderers are required to outline in max. 6 A4 pages (excess of this number will NOT be assessed) details of Quality of Technical Support and Warranty with specific reference to the requirements of this contract. Please also include information about:
• 1.2.4 The Tenderer must include a minimum of 1 year warranty for maintenance of the compatible video processing box and Lithotripsy control box.
• RE: Request for Tenders for the Supply of
• [RFT CHOLANGIOSCOPY AND LITHOTRIPSY DEVICES.DOCX] Tenders for the Supply of
• Re: Request for Tenders for the Supply of
• Has, in the performance of all public contracts, complied with applicable obligations in the field of environmental, social and labour law that apply at the place where the works are carried out or the services provided, that have been established by EU law, national law, collective agreements or by international, environmental, social and labour law listed in Schedule 7 of the European Union (Award of Public Authority Contracts) Regulations 2016 (Statutory Instrument 284 of 2016). Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 1.6 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME”s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Goods Contract that may result from this Competition and therefore increase their social and economic benefits.

4. Eligibility & selection criteria

• Turnover requirement — not specified for this tender
• Insurance — not specified for this tender
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Each Tenderer is required to accept the provisions of this RFT. ALL TENDERERS MUST RETURN, with their Tender, a scanned signed copy of the Tenderer’s Statement, as set out in Appendix 3, printed on the Tenderer’s letterhead. The Contracting Authority must be able to read the scanned signature of the Tenderer. If possible, please sign documents using blue ink. If the Contracting Authority cannot read the scanned signature, Tenderers may be requested to re-submit. Tenderers may not amend the Tenderer’s Statement.
• Where a group of undertakings (in whatever form and regardless of the legal relationship between them) come together to submit a Tender in response to this RFT, the Contracting Authority will deal with all matters relating to this Competition through a single nominated entity authorised to represent all members of the group of undertakings. The Tenderer must provide details of all members of the group of undertakings and their role in the Tender and clearly and comprehensively set out the contact details including name, title, telephone number, postal address, facsimile number and email address of the nominated entity authorised to represent the Tenderer and to whom all communications shall be directed and accepted until this Competition has been completed or terminated. Correspondence from any other person will NOT be accepted, acknowledged or responded to.
• Tenderers are required to notify the Contracting Authority immediately, via the e-tenders website, if at any stage they decide to withdraw from this Competition.
• Tenderers are required to comply with the minimum qualitative requirements set out in Appendix and outline in max. 10 A4 pages (excess of this number will NOT be assessed) full specification of the proposed device in order for the Contracting Authority to assess the added value of the Quality of Proposed Devices with specific reference to the requirements of this contract. Please also include information about:
• Tenderers must complete Appendix 2 – Price Schedule document in full. The lowest cost submission of Criteria C, Total Cost not having been disqualified at Stage 1 above will be deemed to be the lowest cost valid tender.
• Tenderers must provide full details of all applicable costs at their most competitive rates. The Tenderer must complete Appendix 2, Schedule of Price.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 1 year. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Request for Tenders for the supply of SINGLE USE CHOLANGIOSCOPY AND LITHOTRIPSY DEVICES
• Sector: Medical Equipment & Supplies
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• 4 The Tenderer must include a minimum of 1 year warranty for maintenance of the compatible video processing box and Lithotripsy control box
• [insert number] calendar days either Party may terminate at 14 days notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• [RFT CHOLANGIOSCOPY AND LITHOTRIPSY DEVICES.DOCX] Request for Tenders dated

9. Risks, red flags & unusuals

• Numeric qualification gates were only partially visible, so eligibility certainty required full pack review.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — specialist operator with compliant procurement governance and evidencable experience.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT CHOLANGIOSCOPY AND LITHOTRIPSY DEVICES.DOCX, RFT CHOLANGIOSCOPY AND LITHOTRIPSY DEVICES.DOCX] Request for Tenders dated, RFT Requirements.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT. ALL TENDERERS MUST RETURN, with their Tender, a scanned signed copy of the Ten, Appendix 3, printed on the Tenderer’s letterhead. The Contracting Authority must be able, RFT, the Contracting Authority will deal with all matters relating to this Competit.