CFT 3475 - Multiparty Framework Agreement for Cleansing of Council owned lands and laneways within the administrative area of South Dublin County Council

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

South Dublin County Council ran this procurement for “CFT 3475 - Multiparty Framework Agreement for Cleansing of Council owned lands and laneways within the administrative area of South Dublin County Council” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Details of public contracts awarded or framework /panel/dynamic purchasing systems established over €25,000 will also be published on a quarterly basis on [www
• contract under this framework agreement if the framework member cannot, for whatever reason, deliver the required services to the satisfaction of
• 1 The Framework Member accepts its appointment as one of several framework operators to provide Services
• South Dublin County Council provides and funds a broad range of services including housing, roads, walking and cycling routes, parks and playgrounds, libraries, sports facilities, litter control, arts centres, enterprise units, fire services, community infrastructure and financial supports. It also serves as a platform for local democracy with 40 Councillors spread across seven electoral areas.
• [F01 Invitation to Tender Open Framework cleansing of South Dublin County Council lands EM.docx] Supplier performance will be continually monitored over the term of the framework agreement. Cost competitiveness, quality of service and turnaround time will be the main criteria for measuring performance.
• [F01 Invitation to Tender Open Framework cleansing of South Dublin County Council lands EM.docx] South Dublin County Council requires tenderers to nominate a dedicated account manager who will act as the main point of contact for the duration of the contract. This person shall have the authority to deal with all matters in relation to the contract and be responsible for the satisfactory delivery of the services required. The duties of the account manager will include the following:
• • Proactively discuss with South Dublin County Council ways of improving efficiency regarding service delivery in general.
• In the event that, following the award of any contract under this framework agreement if the framework member cannot, for whatever reason, deliver the required services to the satisfaction of South Dublin County Council; South Dublin County Council reserves the right to award the contract to the next highest-ranked tenderer emerging from the process at any time during the contract tender validity period.
• On drawdown under the said framework agreement the framework member will be expected to execute the contract for goods/services substantially in compliance with that as appended in at Appendix 8.
• [F01 Invitation to Tender Open Framework cleansing of South Dublin County Council lands EM.docx] A service to provide cleansing & removal/disposal of waste as required from within and from surrounding Council owned lands and laneways within the South Dublin County Council Administrative area.
• A formal confirmation from the Tenderer's insurance company or broker to this effect will be requested from the successful Tenderer(s) prior to the award of (and shall be a condition of) any Services Contract.
• The successful Tenderer will, during the term of the Services Contract, be required to: Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• (z) Policy on Personal Debriefings 24
• South Dublin County Council provides and funds a broad range of services including housing, roads, walking and cycling routes, parks and playgrounds, libraries, sports facilities, litter control, arts centres, enterprise units, fire services, community infrastructure and financial supports. It also serves as a platform for local democracy with 40 Councillors spread across seven electoral areas.
• It is the policy of South Dublin County Council to encourage participation by Small and Medium Enterprises (SMEs) in this competition. SMEs are encouraged to explore the possibilities of forming relationships with other SMEs or with larger enterprises to meet the financial, economic or technical capacity requirements of the competition, if required.
• The Council is also committed to facilitating social or environmental objectives through procurement, for example by including green procurement criteria or social clauses in competitions as appropriate.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Confirmation of the following insurances being in place: Insurance Type Level Employers Liability €13m Public Liability €6.5m Motor Minimum third-party insuran; g insurances in place** Insurance Type Level in Place Details of Any Excess Expiry Date Employers Liability €13m Public Liability €6.5 Motor **M
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Confirmation of the following insurances being in place: Insurance Type Level Employers Liability €13m Public Liability €6.5m Motor Minimum third-party insuran
• g insurances in place** Insurance Type Level in Place Details of Any Excess Expiry Date Employers Liability €13m Public Liability €6.5 Motor **M

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• Contact for Queries Questions and Answers facility on www.etenders.gov.ie
• Please note that information relating to this Invitation to Tender, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal www.etenders.gov.ie . Registration is free of charge and there is no charge for documents. Responses to queries will be circulated to all Tenderers via www.etenders.gov.ie. The identity of the person making a query will not be disclosed when circulating the response. Please note that South Dublin County Council cannot accept responsibility for information relayed (or not relayed) via third parties.
• APPENDIX 1 - INSTRUCTIONS TO TENDERERS 19
• APPENDIX 2 – COMPANY DETAILS 28
• APPENDIX 3 – DECLARATION RE PERSONAL STATUS 29

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 month. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: CFT 3475 - Multiparty Framework Agreement for Cleansing of Council owned lands and laneways within the administrative area of South Dublin County Council
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• any Contract forthwith and to recover from the Framework Member all losses resulting from such termination together with an account or value of s
• e entitled to terminate the appointment of the Framework Member forthwith and without liability by giving notice of (30) days if:
• 1 The Member commits a material breach of any term or condition of this Framework Agreement, o
• 1 shall not relieve or discharge the Framework Member from any obligations which may have accrued prior to such termination
• will be for 24 x months, with the option to extend for 1 x 12 month extension, subject to a maximum of 3 ye

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: www
• I confirm that our turnover exceeded €80,000 per annum in one of the last three financial years
• Employers Liability €13m
• Public Liability €6.5
• 2 The maximum value of the framework over the life of the framework is €200,000.00
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:

Minimum-level / mandatory phrases

• of this tender competition, tenderers must note that they must comply with the minimum requirements laid down in the specification
• of delivery of the contract to that specified in this document which meets the minimum requirements stated
• Access to minimum levels of manpower and skills as detailed in addition to an organisation chart
• NOTE 2: The lowest cost tender that also meets all of the minimum requirements of the qualitative award criteria will receive the maximum score achievable under this criterion

Regulations and standards cited

• contract under this framework agreement if the framework member cannot, for whatever reason, deliver the required services to the satisfaction of
• rers are requested to provide their Tax Clearance Access Number and Tax Reference Number to facilitate verification
• name, title, telephone number, postal address, facsimile number and email address of the nominated contact personnel of the Prime Contractor auth
• 1 The Framework Member accepts its appointment as one of several framework operators to provide Services
• Call-Off Contract, and the obligations of the Framework Member during and after the Framework Period
• , then it may award a Call-Off Contract to the Framework Member based on the Tender in accordance with the procedure set out in Sub-Clause 5
• 4 The Framework Member acknowledges that the Client shall not be obliged to award any Call-Off Contract
• , the Client may issue a Call-Off Request to a Framework Member at any time during the Framework Period
• In the event that the First-Ranked Framework Member does not accept the Call-Off Request, the Client will issue that Call-Off Request
• eserves the right to relegate the First-Ranked Framework Member and move them to last position in the ranking under one of the following circumst
• 1 Where the First-Ranked Framework Member does not perform a Call-Off Contract to the requirements set out in this Framewor
• The maximum price chargeable by the Framework Member during the four-year period of the framework agreement is as set out below:
• Any registrable interest involving the Framework Member and the Client or employees of the Client or their relatives must be communicated
• lose a conflict of interest may disqualify the Framework Member from tendering for a Contract or invalidate an award of Contract, depending on wh
• ramework Period or during the lifetime of a Contract the Member becomes aware of Circumstances that might affect the validity of any of the state
• any Contract forthwith and to recover from the Framework Member all losses resulting from such termination together with an account or value of s
• e entitled to terminate the appointment of the Framework Member forthwith and without liability by giving notice of (30) days if:
• 1 The Member commits a material breach of any term or condition of this Framework Agreement, o
• 2 The Member fails to perform any obligation or responsibility under this Agreement or a Contr
• 5 The Member convenes a meeting for the purposes of, or proposes to enter into any arrangement
• 6 The Member ceases or threatens to cease to carry on business or takes or suffers any analogo
• nts mentioned above is about to occur in relation to the Member and notifies the Member;
• 1 shall not relieve or discharge the Framework Member from any obligations which may have accrued prior to such termination
• The Framework Member acknowledges that the Client is subject to the Freedom of Information Act
• The Framework Member acknowledges that the Client is subject to the Freedom of Information Act 2014

Scale / volume phrases

• will be for 24 x months, with the option to extend for 1 x 12 month extension, subject to a maximum of 3 ye
• ient time for Tender assessment a Tender Validity period of 12 months is required, this period commencing on
• or the framework open for acceptance by you for a period of 12 months from the date of deadline for submissio
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of Te
• the framework agreement for a period or periods of up to 12 months with a maximum of 3 years such ex
• n circumstances where no queries are raised within the said 14 day period the invoice shall be deemed acce
• ontinues for 14 calendar days either Party may terminate at 14 days notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ

TENDER DOCUMENTS [F01 Invitation to Tender Open Framework cleansing of South Dublin County Council lands EM.docx, F01 Invitation to Tender Open Framework cleansing of South Dublin County Council lands EM.docx, (g) Modifications to Tenders prior to the Closing Date

[F01 Invitation to Tender Open Framework cleansing of South Dublin County Council lands EM.docx.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: (z

[F01 Invitation to Tender Open Framework cleansing of South Dublin County Council lands EM.docx, APPENDIX

[F01 Invitation to Tender Open Framework cleansing of South Dublin County Council lands EM.docx, F01 Appendix 8 Services Contract cleansing framework.docx.