Provision of Marketing and Communications Services for Culture Night

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Arts Council ran this procurement for “Provision of Marketing and Communications Services for Culture Night” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Provision of Marketing and Communications Services for Culture Night
• The Consultant shall take out and maintain professional indemnity cover in respect of the Services provided by the Consultant for a sum not less than €1,000,000 each and every claim covering claims for
• I2 Public Liability Insurance Where services are provided virtually or the contract is for product supply only, Public Liability Insurance will not be a requirement €6,500,000 limit for any one claim or series of c
• 11 I3 Professional Indemnity Insurance No less the contract is for product supply only, Public Liability Insurance will not be a requirement €6,500,000 limit for any one claim or series of c
• and maintain professional indemnity cover in respect of the Services provided by the Consultant for a sum not less than €1,000,000 each and every claim covering claims for civil liability and negligence
• [AC-2026-10 CFT Provision of marketing and communications services for Culture Night - v2.0.pdf] or representation is given as to the accuracy or completeness of any of it and the Authority
• [AC-2026-10 CFT Provision of marketing and communications services for Culture Night - v2.0.pdf] and are in all respects
• Means the services to be provide under the Contract, as described in
• Tenders are being sought from suitably qualified service
• Services for Culture Night A description of the requirements is
• [AC-2026-10 CFT Provision of marketing and communications services for Culture Night - v2.0.pdf] B4
• Contract, including all services and delivery costs (inc. third Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• the underlying documentation (whether existing or to be concluded in the future), and are in all respects
• Tenderers must confirm that they have a Health and Safety Policy and provide a copy of
• their organisation’s Health and Safety Policy and Statement on request. Submission of
• Company/Organisation profile and background regarding current business activities;

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; The Consultant shall take out and maintain professional indemnity cover in respect of the Services provided by the Consultant for a sum not less than €1,000,000 each and every claim covering claims for; The Consultant shall procure and maintain employer’s liability insurance, if applicable, covering any liability, loss, claim or proceedings in respect of any injury to or disease contracted by or death of any person in the employment of the Consultant up to a limit of €13,000,000 in respect of any one claim or series of
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• The Consultant shall take out and maintain professional indemnity cover in respect of the Services provided by the Consultant for a sum not less than €1,000,000 each and every claim covering claims for
• The Consultant shall procure and maintain employer’s liability insurance, if applicable, covering any liability, loss, claim or proceedings in respect of any injury to or disease contracted by or death of any person in the employment of the Consultant up to a limit of €13,000,000 in respect of any one claim or series of
• SELECTION CRITERIA: TURNOVER PASS/FAIL ONLY Tenderers must declare that they satisfy the minimum annual turnover thresholds set out below: Tenderers who are applying must have a minimum annual turnover of €150,000 for each of the last three (3) financial
• SELECTION CRITERIA Ref: Selection Criteria (PASS/FAIL) G1 Tenderers must declare in the TRD that they satisfy the minimum annual turnover thresholds set out below: Tenderers who are applying must have a minimum annual turnover of €150,000 for each of the last three (3) financia
• INSURANCE REQUIREMENTS Insurance requirements Indemnity Limit I1 Employer’s Liability Insurance Not required where the Tenderer is self-employed €13,000,000 for any one claim or series of claims

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• opportunity to submit a different team member for approval, subject to compliance with applicable
• [AC-2026-10 CFT Provision of marketing and communications services for Culture Night - v2.0.pdf] or representation is given as to the accuracy or completeness of any of it and the Authority
• [AC-2026-10 CFT Provision of marketing and communications services for Culture Night - v2.0.pdf] and are in all respects
• Means the contract attached at Appendix 2
• Means a response to this CFT submitted by a Tenderer in accordance with
• Means the individual or organisation that submits a Tender

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 Months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• member and/or Sub-contractor electronically
• The term is for 36 months, and expected to commence in June 2026
• the tender procedure and/or terminate discussions or the tender procedure at any time. Neither the
• prescribed period, no legal relationship or other obligation shall arise between the Tenderer and the
• to the future. Any summaries or descriptions of documents or Contractual arrangements contained in
• terms set forth in this Important Notice.
• Services for Culture Night A description of the requirements is

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: [3
• attendance and deepen 636022
• taking place between June and September each
• NIST, ISO 27001, Cyber Essentials, Cyber Essentials Plus or IASME certified?
• nisation complies with any security standards, for example, ISO27034
• signed by the relevant member and witnessed by a practising solicitor/ commissioner for
• address, facsimile number and email address of the nominated contact personnel of the Prime
• opportunity to submit a different team member for approval, subject to compliance with applicable
• member and/or Sub-contractor electronically

Deadline phrases

• time) on 31 March 2026
• 00 hours (local time) on 24 March 2026

Scale / volume phrases

• uration of the Agreement for a period or periods of up to 12 Months with a maximum of 1 such extensio
• 1. Consultant obligations
• • 1. Consultant acknowledgment
• 1. Consultant
• • 1. Consultant warranty
• 2. Consultant obligations
• , without liability for compensation or damages, by serving 3 months written notice to the Consultant
• 15.3 Consultant waiver
• 1. Consultant acknowledgement
• 1. Consultant liability
• The tender states that it is 36 month contract, this
• 36 months this would only run up to June2029
• The term is for 36 months, and expected to commence in June 2026
• remain valid for 180 days commencing from the Tender

TENDER DOCUMENTS [AC-2026-10 CFT Provision of marketing and communications services for Culture Night - v2.0.pdf, AC-2026-10 CFT Provision of marketing and communications services for Culture Night - v2.0.pdf, 2.

[AC-2026-10 CFT Provision of marketing and communications services for Culture Night - v2.0.pdf.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: APPENDIX 4 SPECIMEN DATA PROTECTION ASSESSMENT .docx, Appendix 2, Appendix 1 of this CFT.