Supply of Branded Stationery and Merchandise - Ireland’s Presidency of the Council of the European Union 2026

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Department of Foreign Affairs and Trade/An Roinn Gnóthaí Eachtracha agus Trádála ran this procurement for “Supply of Branded Stationery and Merchandise - Ireland’s Presidency of the Council of the European Union 2026” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Supply of Branded Stationery and Merchandise - Ireland’s Presidency of the Council of the European Union 2026
• as follows: Lot 1 – Supply and delivery of 56,400 branded tote bags (each bag containing one branded A5 notebook and one branded ballpoint pen): Minimum annual turnover of €700,000, excluding VAT, is required, over the pre
• Lot 2 – Supply and delivery of assorted branded stationery and branded merchandise: Minimum annual turnover of €250,000, excluding VAT, is required, over the pre
• the supply of the goods as described in Appendix 1 to this RFT (the “Goods”).
• Supply, packaging and delivery of branded stationery packs and branded merchandise for
• Lot 1 relates to the supply and delivery of 56,400 tote bags, each branded with the EU
• Lot 2 relates to the supply and delivery of other ‘EU Presidency 2026’ branded stationery
• the successful implementation of any Goods Contract that may result from this Competition
• services to the Union’s public procurement and concession markets and procedures
• supporting negotiations on access of Union economic operators, goods and services to the
• follow the necessary steps on the eTenders platform to ensure that their tender has been
• the supply of samples for purposes of tendering and their return after evaluation or Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Contracting Authority policy seeks to encourage participation on a fair and equal basis by

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13m limit for any one claim or series of c; Public Liability €6.5m limit for any one claim or series of c
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13m limit for any one claim or series of c
• Public Liability €6.5m limit for any one claim or series of c
• Product Liability €6.5m limit for any one claim and in the agg
• as follows: Lot 1 – Supply and delivery of 56,400 branded tote bags (each bag containing one branded A5 notebook and one branded ballpoint pen): Minimum annual turnover of €700,000, excluding VAT, is required, over the pre
• Lot 2 – Supply and delivery of assorted branded stationery and branded merchandise: Minimum annual turnover of €250,000, excluding VAT, is required, over the pre

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• [RFT Stationery and Merchandise.pdf] GoodsRFT170125
• Declaration as to Personal Circumstances of Tenderer
• the supply of the goods as described in Appendix 1 to this RFT (the “Goods”).
• submit a response for one or both lots. Each lot will be evaluated and awarded separately
• [RFT Stationery and Merchandise.pdf] 31 December 2026.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 2 Months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The successful Tenderer shall be required to hold for the term of the Goods Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13m limit for any one claim or series of c
• the Term and any possible extensions (Lot 1 may amount to some €445,000 (excl
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• of €2.00 (the receipt of which is hereby
• shipping, kitting and fulfilment 1 to 2 weeks
• The Contractor hereby guarantees the Goods for 12 months from the date of delivery (the

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT Stationery and Merchandise.pdf, RFT, and achieved turnover in excess of €400,000 on average over the last three fin, RFT, and achieved turnover in excess of €300,000 on average over the last three fin.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT Stationery and Merchandise.pdf] GoodsRFT170125, Appendix 1:, Appendix 2:.