Contractor Framework for Fire Safety Remediation Works to residential properties for Respond

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Respond Ireland ran this procurement for “Contractor Framework for Fire Safety Remediation Works to residential properties for Respond” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• 00 over the past 3 years Minimum level of Professional Indemnity Insurance required for € N/A Maximum permissible excess on Professional Indemnity Insurance in any one claim below which the will bear the cost is the Construction/Maintenance € 500,000.00 over the past 3 years Minimum level
• If the estimated cost exceeds €500, the contractor must submit the details to the Technical Services Administrator
• For any individual work item with a value exceeding €2,000, the contractor must provide the following to support the invoice:
• General Construction/Maintenance € 500,000.00 over the past 3 years
• Construction/Maintenance € 500,000.00 over the past 3 years
• n that their safety management system is in accordance with ISO 45001:2018or equivalent
• EN 15450 Heating Systems in Buildings – Design of Heat Pump Heating Systems
• EN 12831 Heating Systems in Buildings – Method for calculation of the design heat load
• EN 12828+A1 Heating systems in buildings
• EN 378-3: Refrigerating systems and heat pumps – Safety and environmental
• Term Maintenance and Refurbishment Works Contract
• Using for use with the Term Maintenance and Refurbishment Works Contract Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• glues and flooring, are now required – by 24th August 2023 – to complete an e-learning programme on using them safely
• The Tenderers managerial staff must demonstrate capability to manage projects of a similar scale and complexity in terms of Health and Safety, Quality & compliance, management of subcontractors, working in occupied residential properties, and of achieving programmes on time and within budget.
• Respond is Ireland’s leading housing association. Respond seek to create a positive future for people by alleviating poverty and creating vibrant, socially integrated communities. Respond do this by providing access to education, childcare, community development programmes, housing, and other supports.
• 12. Removal and disposal of non-compliant existing Fireproofing

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; 1 Minimum indemnity limit for employer’s liability insurance for any one event €13,000,000 11; 2 public liability (property damage) €50,000 11
• Certifications — not specified for this tender
• Past experience — 00 over the past 3 years Minimum level of Professional Indemnity Insurance required for € N/A Maximum permissible excess on Professional Indemnity Insurance in any one claim below which the will bear the cost is the Construction/Maintenance € 500,000.00 over the past 3 years Minimum level
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• 1 Minimum indemnity limit for employer’s liability insurance for any one event €13,000,000 11
• 2 public liability (property damage) €50,000 11
• 00 over the past 3 years Minimum level of Professional Indemnity Insurance required for € N/A Maximum permissible excess on Professional Indemnity Insurance in any one claim below which the will bear the cost is the Construction/Maintenance € 500,000.00 over the past 3 years Minimum level
• of Professional Indemnity Insurance required for € N/A Maximum permissible excess on Professional Indemnity Insurance in any one claim below which the will bear the cost is the greater amount of 2% of the Tenderer’s annual turnover, or €5,000. Minimum level of Public Liability I
• 00 Maximum level of excess for property only* for any one incident below which the will bear the cost: € 10,000 Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,00 The amount of the Performance Bond

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• If the estimated cost exceeds €500, the contractor must submit the details to the Technical Services Administrator
• To proceed to the next stage of the process, Tenderers must meet the minimum requirements of the above qualification criteria as more particularly detailed in the Suitability Assessment Questionnaire
• We submit with this tender the completed Pricing Document (volume C) which forms part of this tender.
• 1.4 Pricing Document is in Volume C
• The Award Criteria on this contract is the Most Economically Advantageous Tender (MEAT), as set out in Appendix 3 of the Instructions to Tenderers (ITT). Refer also to Project Brief Part 7.
• This Volume E relates to the Qualitative Criterion as outlined in the ITT. The relative percentage weightings are outlined within Appendix 3 of the ITT.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• 00 Maximum level of excess for property only* for any one incident below which the will bear the cost: € 10,000 Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,00 The amount of the Performance Bond
• nt and continues for as long as, under the Construction Regulations, the Client is required to have a project supervisor for the construction stage for the Projects, unless the appointment is terminated earlier
• ensure that it is insured by insurances in the same terms as the insurances it is required to have under the Contract, and that those insurances comply with all the requirements of the Contract, and are kept in force for the same period as required by the Contract, and include cover for death or i
• The competition is divided into 2 geographical lots, with a minimum of 2 and a maximum of 4 participants awarded to each lot
• framework although there should always be a minimum of 5 participants
• S EN 17628 – Geotechnical Investigation and Testing – Geothermal Testing- Determination of
• 39 S.I. No. 190/1963: Road Traffic (Construction, Equipment And Use Of Vehicles) Regulations, 1963,

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: FTS12_v1.4_30-06-2016.docx, VOL E - Qualitative Criteria.docx, Project Brief Rev3.docx.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: ITTW7_Term_Maintenance_Open_v1.1_31-05-2016.docx, For each criterion other than “Lowest Notional Tender Total” each tender will be given a provisional score. The final score to be given to each tender for the criterion will be derived from the following

S = (1 - ()) x M

where

S is the final score to be given to a tender for the criterion.

T is the provisional score awarded to the tender in question for the criterion

L is the lowest provisional score awarded to a compliant tender for the criterion.

H is the highest provisional score awarded to a compliant tender for the criterion.

M is the maximum score for the criterion in question.

(4) The tenders with the highest overall score will be the most economically advantageous. If there is a tie, the tender(s) with the lowest “Notional Tender Total” will be the most economically advantageous among the tied tenders.

| Fire Remediation for Respond |

| | The Employer is making these documents available to those expressing an interest in tendering for the Contract identified in the Particulars, for tendering purposes only. These documents must not be used for any other purpose. |

The Employer makes no representation, warranty, or undertaking

[ITTW7_Term_Maintenance_Open_v1.1_31-05-2016.docx, PW-CF11_Contract_v1.7_25-11-2025.pdf.