Fire Safety Equipment Inspection and Maintenance Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |---------------------------|---------------------------------------|------------------------|-----------------|----------|----------------|------|----------|-----------------|------------------------------|------------------| Dublin Bus / Bus Atha Cliath Maintenance of fire fighting equipment Security Services €200,000 not stated not stated not stated not stated not stated 2026-03-19T12:00:00+00:00 not stated

2. Scope of Work

The contract involves the maintenance of fire fighting equipment for Dublin Bus. The contractor is responsible for ensuring that all fire safety equipment is operational, compliant with relevant regulations, and maintained to the highest standards. This includes regular inspections, servicing, and repairs of fire extinguishers, fire alarms, and other related equipment across Dublin Bus facilities.

Key activities include:

• Inspection and Testing: Conducting routine inspections and testing of fire fighting equipment to ensure compliance with safety standards.
• Maintenance Services: Performing maintenance on fire extinguishers, fire alarms, and emergency lighting systems.
• Repairs: Addressing any faults or issues identified during inspections or reported by staff.
• Documentation: Maintaining accurate records of all inspections, maintenance, and repairs performed, including compliance certificates.
• Training: Providing training sessions for staff on the proper use and maintenance of fire fighting equipment.
• Emergency Response: Offering support in the event of a fire incident, including advice on equipment usage and emergency procedures.

The contractor must adhere to all relevant health and safety regulations and ensure that all work is conducted in a manner that prioritizes the safety of Dublin Bus employees and customers.

3. Background & buyer context

This procurement is initiated to enhance the fire safety measures within Dublin Bus facilities, aligning with national safety regulations and best practices in public transport safety. The initiative is part of Dublin Bus's ongoing commitment to ensuring the safety of its operations and passengers. The buyer has a history of engaging with service providers for maintenance contracts, and this tender aims to ensure that fire fighting equipment is maintained to the highest standards. No incumbent supplier is mentioned in the documents.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €600,000 in the last three financial years.
• Insurance:
• Public Liability: €6.5 million
• Employer's Liability: €13 million
• Product Liability: €6.5 million
• Professional Indemnity: €6.5 million
• Cyber: not specified for this tender
• Motor: not specified for this tender
• Certifications: Bidders must hold relevant certifications in fire safety and maintenance, including ISO 9001 or equivalent.
• Past experience: Minimum of 3 comparable projects completed in the last 5 years, each valued at no less than €50,000.
• Personnel: At least one qualified fire safety technician with a minimum of 5 years' experience in fire equipment maintenance.
• Geographic / facility constraints: Bidders must be located within 50 km of Dublin Bus facilities.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the price-quality ratio. No minimum scoring threshold is specified for individual criteria.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: A response document following the provided template, with a maximum of 10 pages.
• CVs: CVs for key personnel, limited to 2 pages each.
• Pricing schedule: A completed pricing schedule using the specified template.
• Case studies: At least 2 case studies of similar projects, each valued between €50,000 and €200,000.
• Declarations: Completed declarations including ESPD, Bona Fides, Tax clearance, and Conflict of Interest.
• Mandatory site visit: A site visit is not specified for this tender.
• Submission portal: All submissions must be made through the eTenders portal, adhering to any specified format rules.

7. Key dates & process

8. Contract terms that matter

The contract will have a duration of 2 years with an option to extend for an additional year. Payment terms will be monthly in arrears, based on verified completion of services. Key performance indicators (KPIs) will include response times for maintenance requests and compliance rates for inspections. Liquidated damages may apply for failure to meet service levels. Termination clauses allow for contract termination with 30 days' notice for non-performance. Intellectual property rights for any developed materials will remain with Dublin Bus. Sub-contracting is permitted but must be disclosed.

9. Risks, red flags & unusuals

Potential risks include:

• The turnover requirement of €600,000 may limit participation to larger firms, potentially excluding smaller businesses.
• The lack of specified insurance for Cyber and Motor may raise concerns about coverage gaps.
• The absence of a mandatory site visit could lead to misunderstandings regarding the scope of work and site conditions.
• The requirement for a minimum of 3 comparable projects may disadvantage newer entrants to the market.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in fire safety equipment maintenance. Viable bidders should have relevant certifications and a proven track record in similar projects. Consortium bidding is not explicitly mentioned, but sub-contracting is allowed. Bid preparation is estimated to require approximately 10-15 days, considering the documentation and compliance requirements. The presence of a turnover threshold close to the contract value may indicate a competitive environment, with potential incumbents likely to have an advantage.

11. Where to dig deeper

• RFT filename: "Maintenance of fire fighting equipment RFT.pdf"
• eTenders CFT ID: not specified
• Contact email: [email protected]
• Important attachments: "CIÉ Code of Conduct for Suppliers and Business Partners", "Appendix A - Method Statement Template", "Appendix B - Pricing Schedule".