Provision, Implementation and Support of a Procurement and Contract Management Solution

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Dublin City University ran this procurement for “Provision, Implementation and Support of a Procurement and Contract Management Solution” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Provision, Implementation and Support of a Procurement and Contract Management Solution
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers should refer to instances within the last three years which demonstrate that they have successfully delivered services of a comparable nature and sc
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers must provide information which demonstrates their use of appropriate systems in place in the organisation to identify and control information securi
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers must confirm compliance with the DCU Digital Systems and Cloud Services Policy
• DCU requires a minimum of 2 biannual support and business review meetings per year with
• the criticality of the goods/services
• required, the strength of the supply
• [25044-S Procurement and Contract Management System TRD.docx]
• Award of a Contract for The Provision, Support and Maintenance of a Procurement and Contract Management Solution
• [25044-S Procurement and Contract Management System TRD.docx] This document MUST be used for the submission of tenders.
• [25044-S Procurement and Contract Management System TRD.docx] Tenderers must adhere, where indicated, to the page limits for selection criteria responses. DCU will not assess material outside of the page limits. Where reference is made throughout this section to an A4 page, this means a side of A4 using font 12 and single line spacing. For any sections of the response which have specific page or word limits, DCU will not review such material if it is additional to the permitted limits.
• [25044-S Procurement and Contract Management System TRD.docx] Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers must confirm compliance with the DCU Digital Systems and Cloud Services Policy
• *While the above data model is indicative, it is based upon existing “as-is” records, processes

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance Confirmation of the following insurances being in place: Insurance Type Required Level Employer’s Liability (see notes below) €13 million Public Liability (see note below) €6.5 million Product Liability €6; 5 million Professional Liability €1 million Cyber Insurance €1 million Notes re Employer’s Liability • an
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance Confirmation of the following insurances being in place: Insurance Type Required Level Employer’s Liability (see notes below) €13 million Public Liability (see note below) €6.5 million Product Liability €6
• 5 million Professional Liability €1 million Cyber Insurance €1 million Notes re Employer’s Liability • an

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [Appendix 2 Data Model.pdf] include: High,
• [Appendix 2 Data Model.pdf] from a defined list within the Solution.
• [Appendix 2 Data Model.pdf] GPP Criteria
• notice on eTenders (if applicable) and
• If you consider that the Tender Response Document is missing any sections which would prevent you from preparing a comprehensive response, please contact DCU as soon as possible via the messaging facility on eTenders (www.etenders.gov.ie).
• DCU will not click on any web links in Tender responses, so Tenderers cannot assume that any material contained in web links will be viewed. Where Tenderers submit additional material such as brochures or lengthy technical appendices, they must specifically highlight the information they consider is relevant to their Tender and clearly explain which criterion it relates to. DCU is under no obligation to parse through such material seeking information relevant to the response.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Environmental legislation and guidelines
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of te
• minate the Contract at any time during the Term upon giving 30 days’ notice in writing to the Supplier]
• include all possible term extensions
• Details of extensions to extend the
• 1.1a participation in a criminal organisation, as defined in Article 2 of Council Framework decision 2008/841/JHA;
• 1.2 Non-payment of taxes or social security obligations Has it been established by a judicial or administrative decision having final and binding effect in accordance with Irish law or the legal provisions of the country in which the Economic Operator is established (if outside Ireland), that the Economic Operator is in breach of obligations related to the payment of tax and social security contributions? If the response to 1.2 above is in the affirmative, please provide further information on the decision and the amounts involved.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Appendix 2 Data Model.pdf, 25044-S Procurement and Contract Management System TRD.docx, Appendix 1 - DCU Contract Terms and Conditions.docx.
• eTenders CFT / notice reference: Contract Notice.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 2 Data Model.pdf] 1, Appendix, Appendix 2 Data Model.pdf] include: High,.