Provision of Data Protection Officer Services for the Charities Regulator

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Charities Regulator ran this procurement for “Provision of Data Protection Officer Services for the Charities Regulator” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Provision of Data Protection Officer Services for the Charities Regulator
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers should refer to instances within the last three years which demonstrate that they have successfully delivered services of a comparable nature and sc
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Tenderers should provide information on the measures in place to ensure the delivery of a quality service, for example by way of an externally certified syste
• y contract under this framework agreement, the Framework Member cannot, for whatever reason, deliver the required services to the satisfaction of
• [20260219 RFT Data Protection Officer Services.pdf] Information ......................................................................................... 19
• [20260219 RFT Data Protection Officer Services.pdf] the procurement process at any time.
• [20260219 RFT Data Protection Officer Services.pdf] or any
• [20260219 RFT Data Protection Officer Services.pdf] body responsible for registering and
• Agreement for a manged service for the provision of a Data Protection Officer.
• The service will be delivered primarily off-site, with on-site attendance as required.
• responsibilities involve the implementation of data protection policies and to ensure
• The Contracting Authority is seeking tender submissions from competent services providers to Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• It is the policy of the Contracting Authority to promote participation by Small and Medium
• objective and expert manner. The purpose of this procurement is to establish a Framework

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance Confirmation of the following insurances being in place: Insurance Type Required Level Employer’s Liability €13 million Public Liability €6.5 million Professional Indemnity €250,000 Cybe; 57 of Directive 2014/24/EU as implemented by Regulation SI 284 of May 2016 and as contained in the Tender Response ity €250,000 Cyber Insurance €1 million Declaration Complete the Declaration
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — 57 of Directive 2014/24/EU as implemented by Regulation SI 284 of May 2016 and as contained in the Tender Response ity €250,000 Cyber Insurance €1 million Declaration Complete the Declaration Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance Confirmation of the following insurances being in place: Insurance Type Required Level Employer’s Liability €13 million Public Liability €6.5 million Professional Indemnity €250,000 Cybe
• 57 of Directive 2014/24/EU as implemented by Regulation SI 284 of May 2016 and as contained in the Tender Response ity €250,000 Cyber Insurance €1 million Declaration Complete the Declaration

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• 57 of Directive 2014/24/EU as implemented by Regulation SI 284 of May 2016 and as contained in the Tender Response ity €250,000 Cyber Insurance €1 million Declaration Complete the Declaration
• [20260219 RFT Data Protection Officer Services.pdf] Information ......................................................................................... 19
• changes, will be published on the Irish Government Procurement Opportunities Portal
• www.etenders.gov.ie. Registration is free of charge and there is no charge for documents. Please
• [20260219 RFT Data Protection Officer Services.pdf] the procurement process at any time.
• [20260219 RFT Data Protection Officer Services.pdf] or any

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of te
• Late Payment ......................................................................................................... 19
• Small and Medium Enterprise participation
• It is the policy of the Contracting Authority to promote participation by Small and Medium
• SMEs are encouraged to explore the possibilities of forming relationships with other SMEs or with
• Tenderers may include individuals, partnerships, limited companies, groupings or any
• terms and conditions in accordance with which, for a specified duration, individual contracts

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 20260219 RFT Data Protection Officer Services.pdf, RFT Data Protection Officer Services.pdf] Information ............................., RFT Data Protection Officer Services.pdf] the procurement process at any time..
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT Data Protection Officer Services.pdf] or any, RFT Data Protection Officer Services.pdf] body responsible for registering and, RFT Data Protection Officer Services.pdf] advice on data protection and relevant in.