Provision of fluorescently labelled probes for the Fluorescent in situ Hybridisation (FISH) Service in the Histopathology Dept at St James’s Hospital

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

St James's Hospital ran this procurement for “Provision of fluorescently labelled probes for the Fluorescent in situ Hybridisation (FISH) Service in the Histopathology Dept at St James’s Hospital.” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Provision of fluorescently labelled probes for the Fluorescent in situ Hybridisation (FISH) Service in the Histopathology Dept at St James’s Hospital.
• service must comply with accreditation requirements as per ISO 15189:2012 Medical laboratories — Particular requirements for quality and competence
• [001 ITT for provision of fluorescently labelled probes for the FISH service.docx] OSPIDÉAL NAOMH SÉAMAS
• RE: Invitation to tender for the Provision of fluorescently labelled probes for the Fluorescent in situ Hybridisation (FISH) Service in the Histopathology Dept at St James’s Hospital.
• SJH is located in Dublin on a sixty-acre site to the immediate south of the river Liffey. The Hospital was constituted in its modern form in 1971 by Establishment order under the Health (Corporate Bodies) Act 1961 and has emerged as the largest University Teaching Hospital in the Republic of Ireland. The Hospital is a major acute care, teaching and Research Centre. Its academic partner is the University of Dublin, Trinity College. Education is catered for primarily though the extensive linkages, which exist between the Hospital and the University of Dublin (Trinity College). This includes the Trinity Health Sciences Centre, which opened on Campus in 1994, providing teaching facilities for medical and nursing courses together with courses for allied professions of speech therapy, physiotherapy and occupational therapy. Services provided cover all the major medical and surgical specialties, the majority of which are delivered at Regional or National level supported by state of the art clinical, diagnostic, treatment and therapeutic facilities.
• [001 ITT for provision of fluorescently labelled probes for the FISH service.docx] Services provided cover all the major medical and surgical specialties, the majority of which are delivered at Regional or National level supported by state of the art clinical, diagnostic, treatment and therapeutic facilities.
• Tender submissions will be reviewed and evaluated by the Histopathology FISH Service Steering Group who has been tasked by the CA with overseeing the tender process, on the basis of the award criteria as stated herein. The key activities within the Invitation to tender (ITT) of the competitive tender process is where Tenderers are invited to submit tenders and where the successful Tenderer will be chosen on the basis of the application of the selection and award criteria that will be set out herein.
• As a result of this process the CA intends to appoint one or more providers of fluorescently labelled probes for the Fluorescent in situ Hybrisisation (FISH) Service in the Histopathology Dept at St James’s Hospital. The
• [001 ITT for provision of fluorescently labelled probes for the FISH service.docx] Management Accounts
• As a result of this process the CA intends to appoint one or more providers of fluorescently labelled probes for the Fluorescent in situ Hybrisisation (FISH) Service in the Histopathology Dept at St James’s Hospital. The CA will evaluate cost proposals based on each submission and combine with the qualitative scores to identify the Most Economically Advantageous Tender Overall. The contract will be awarded to the Provider deemed by the Steering Group to have submitted the most economically advantageous tender.
• [001 ITT for provision of fluorescently labelled probes for the FISH service.docx] in the ITT document and pertinent to the above competition identified in this tender document.
• Tender submissions should clearly identify the name and address of the entity making the submission and should be clearly labelled Provision of fluorescently labelled probes for the Fluorescent in situ Hybrisisation (FISH) Service in the Histopathology Dept at St James’s Hospital. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 3. 3.0 BACKGROUND TO ST JAMES’S HOSPITAL 11
• Including associated consummables and maintenance programme in line with the CA product specifications outlined in section 11.0 TECHNICAL SPECIFICATION.
• Please note: The onus is on Tenderer(s) to present clear and accurate tenders rather than on Hospital staff to decipher mistakes. Tenderer(s) are requested to insert their response on the relevant Tender Response Document provided. The Hospital cannot be responsible for, and will not consider submissions, which are badly drafted or contain fundamental errors or omissions
• [001 ITT for provision of fluorescently labelled probes for the FISH service.docx] The CA undertakes to hold any information provided to it by applicants on a confidential basis, subject to the CA’s obligations under law, including the Freedom of Information Acts 2014. If, for any reason it is wished that information provided to the CA should not be disclosed because of its sensitive nature, then it is incumbent upon the person or body when supplying the information, to make clear this wish, and to specify the reason for the information’s sensitivity. The CA will endeavour to consult with any applicant supplying sensitive information before making a decision on any Freedom of Information request received.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; n all Risks basis Full replacement value and associated expenses €6,500 From date of Contract until Goods delivered and accepted by SJH Product liability for any Goods €6,500,000 €6,500 From date of Contract until completion; Public liability for death, personal injury, loss of and damage to property €6,500,000 €6,500 From date of Contract until completion
• Certifications — e: Tenderers are required to provide current insurance certificates or a broker’s letter confirming the following types and levels of insurance: €13m Employers Liability, €6.5m Products Liability, €6
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• n all Risks basis Full replacement value and associated expenses €6,500 From date of Contract until Goods delivered and accepted by SJH Product liability for any Goods €6,500,000 €6,500 From date of Contract until completion
• Public liability for death, personal injury, loss of and damage to property €6,500,000 €6,500 From date of Contract until completion
• of the Job Employer’s liability for sickness, injury and death of employees €12,700,000 €0 From date of Contract until completion of the job Motor Insurance require by law Third Party Property Damage - €2.6 Third Party Personal Damage -Unlimited
• €0 From date of Contract until completion of the job DEED OF INDEMNITY Dated date of Contract until completion of the job Motor Insurance require by law Third Party Property Damage - €2.6 Third Party Personal Damage -Unlimited
• e: Tenderers are required to provide current insurance certificates or a broker’s letter confirming the following types and levels of insurance: €13m Employers Liability, €6.5m Products Liability, €6

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Tender submissions will be reviewed and evaluated by the Histopathology FISH Service Steering Group who has been tasked by the CA with overseeing the tender process, on the basis of the award criteria as stated herein. The key activities within the Invitation to tender (ITT) of the competitive tender process is where Tenderers are invited to submit tenders and where the successful Tenderer will be chosen on the basis of the application of the selection and award criteria that will be set out herein.
• As a result of this process the CA intends to appoint one or more providers of fluorescently labelled probes for the Fluorescent in situ Hybrisisation (FISH) Service in the Histopathology Dept at St James’s Hospital. The CA will evaluate cost proposals based on each submission and combine with the qualitative scores to identify the Most Economically Advantageous Tender Overall. The contract will be awarded to the Provider deemed by the Steering Group to have submitted the most economically advantageous tender.
• Please note that it is the responsibility of each Tenderer to ensure that completed tender submissions are submitted via the etenders website www.etenders.gov.ie.
• Tender candidates are advised to read all the documentation and to ensure that documentation submitted comply with the instructions where relevant, and return all information requested.
• Any queries on this tender must be submitted via the relavent messaging portal the Etenders platform. WWW.ETENDERS.GOV.IE
• 19. 7.12 Declaration of Interest/Conflict of Interest 19

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Scientific Equipment & Laboratory
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The CA reserves the right with advance notice (and without giving reasons, unless so required) to amend or otherwise change the process or to terminate the process. The tender document does not represent a commitment to enter into any contract.
• • 004 SJH Standard terms and conditions
• It is imperative that you complete page 3 (Confirmation of Invitation to Tender) and return by email to [email protected] on receipt of Tender forms, as this is also an acceptance by your company, of the CA’s Communications Protocol, Standard Conditions of Contract and any additional terms detailed in the ITT document and pertinent to the above competition identified in this tender document.
• We wish to acknowledge receipt of the above named tender and acceptance of the SJH Terms and Conditions and any additional terms detailed in the Invitation to Tender document and pertinent to the above competition.
• 14. 7.7 Determination of Responsiveness 18
• 30. 7.23 Specific Terms and Conditions of Contract 22

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 001 ITT for provision of fluorescently labelled probes for the FISH service.docx, ITT for provision of fluorescently labelled probes for the FISH service.docx] OSPID, ITT for provision of fluorescently labelled probes for the FISH service.docx] Servi.
• eTenders CFT / notice reference: OJEU) procedure under the European Union (Award of Public Author.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: ITT) of the competitive tender process is where Tenderers are invited to submit ten, ITT for provision of fluorescently labelled probes for the FISH service.docx] M, ITT document and that all information requested is returned. Failure to meet the te.