St James’s Hospital Development Control Plan (DCP)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

St James's Hospital ran this procurement for “St James’s Hospital Development Control Plan (DCP)” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• 0% of gross fee turnover, or €5,000 whichever is greater From start to completion of the Services; and six years
• eath, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 From start to completion of the Services
• Employers’ Liability for death, injury, to employees € 13,000,000 None From start to completion of the Services
• 500,000 € 10,000 From start to completion of the Services
• 0 Note5:\nThe Tenderer shall note that their commitment in this document is a minimum level of service and that at all times the Tenderer shall provide their professional service in a timely manner and in line with the Technical Requirements document which forms part of this tender package
• onsultant’s tender for the Services, or, if there was none, 10 days before the Client received the Consulta
• Call for Tender (CFT) for the supply of: St James’s Hospital Development Control Plan (DCP)
• For Design Team Services
• Expression of Interest to be submitted on the eTenders platform complying with the requested format.
• The CA undertakes to hold any information provided to it by Tenderers on a confidential basis, subject to the CA’s obligations under law, including the Freedom of Information Act 2014. If, for any reason it is intended that information provided to the CA should not be disclosed because of its sensitive nature, then it is incumbent upon the person or body when supplying the information, to make clear this intention, and to specify the reason for the information’s sensitivity. The CA will endeavour to consult with any Tenderer supplying sensitive information before making a decision on any Freedom of Information request received.
• During the CFT period clarifications may be sought in writing from Tenderers by the CA, using the eTenders messaging tool. Clarifications may include testimonials from customers in support of particular aspects of a tender, whether such aspects are contained in the original submission or in subsequent responses to requests for clarification. Deadlines will be imposed for the receipt of such clarifications and failure to meet
• [4.02_DR_InviteLetter_Mar 24.docx] CA, using the eTenders messaging tool. Clarifications may include testimonials from customers in support of particular aspects of a tender, whether such aspects are contained in the original submission or in subsequent responses to requests for clarification. Deadlines will be imposed for the receipt of such clarifications and failure to meet these deadlines may result in the disqualification of the submission/tender or loss of marks. Responses to requests for clarification shall not materially change any of the elements of the proposals submitted. Unsolicited communications from Tenderer(s) will not be entertained during the evaluation period. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• is required to produce evidence from their insurance company or broker in the form of a copy of the policy confirming that the applicant has current public liability insurance cover complying with the requirements below: Minimum level of Public Liability Insurance required in respect of any one accident: €6,500,000 Maximum level of excess for property only
• is required to produce evidence from their insurance company or broker in the form of a copy of the policy confirming that the applicant has current public liability insurance cover complying with the requirements below: Minimum level of Employer’s Liability Insurance required in respect of any one accident: €13,000,000 The applicant must submit ‘Appendix C –
• The CA undertakes to hold any information provided to it by Tenderers on a confidential basis, subject to the CA’s obligations under law, including the Freedom of Information Act 2014. If, for any reason it is intended that information provided to the CA should not be disclosed because of its sensitive nature, then it is incumbent upon the person or body when supplying the information, to make clear this intention, and to specify the reason for the information’s sensitivity. The CA will endeavour to consult with any Tenderer supplying sensitive information before making a decision on any Freedom of Information request received.
• Tenderers' particular attention is drawn to the application of the Competition Act, 2002. The Act makes it a criminal offence for tenderers to collude on prices or terms in a public tendering procedure. Should the CA become aware of direct or indirect communications through trade associations or otherwise between tenderers relating to the contract or which might facilitate price collusion it shall be the policy of CA to disqualify such tender(s) or tenderer(s) and to notify the matter to the Competition and Consumer Protection Commission with the recommendation that action be taken against such tenderers.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 From start to completion of the Servic; Employers’ Liability for death, injury, to employees € 13,000,000 None From start to completion of the
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 From start to completion of the Servic
• Employers’ Liability for death, injury, to employees € 13,000,000 None From start to completion of the
• Level of cover and excess Minimum level of Professional Indemnity Insurance with the conditions: Cover on each and every claim basis Cover on an Annual Aggregate Basis €2,500,000 €3,000,000 Maximum level of excess in any one claim
• is required to produce evidence from their insurance company or broker in the form of a copy of the policy confirming that the applicant has current public liability insurance cover complying with the requirements below: Minimum level of Public Liability Insurance required in respect of any one accident: €6,500,000 Maximum level of excess for property only
• is required to produce evidence from their insurance company or broker in the form of a copy of the policy confirming that the applicant has current public liability insurance cover complying with the requirements below: Minimum level of Employer’s Liability Insurance required in respect of any one accident: €13,000,000 The applicant must submit ‘Appendix C –

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• is required to produce evidence from their insurance company or broker in the form of a copy of the policy confirming that the applicant has current public liability insurance cover complying with the requirements below: Minimum level of Employer’s Liability Insurance required in respect of any one accident: €13,000,000 The applicant must submit ‘Appendix C –
• and meeting any other minimum requirements in the relevant Suitability Assessment Questionnaire criterion[1]
• You are invited to submit a tender return for the above project.
• Expression of Interest to be submitted on the eTenders platform complying with the requested format.
• Completed tender responses should be submitted in soft copy on line in one ZIP folder via the e-tenders forum. http://www.etenders.gov.ie/
• The CA cannot access any of the uploaded documents until the official (and audited) opening procedure has taken place. The official opening procedure cannot take place before the Closing Date and Time for Submission (as set in eTenders) has been reached.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 From start to completion of the Servic
• eath, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 From start to completion of the Services
• • expiry of at least 21 days written notice to terminate this Tender
• first day of the 25th month falling after the date that is 10 days before the last date of receipt of the
• cation, we expect that insurance cover can be issued within 4 weeks of the receipt by us of the relevant ap
• MEAT: the CA intends to award the contract to the most economically advantageous tender (MEAT). The CA reserves the right with advance notice (and without giving reasons, unless so required) to amend or otherwise change the process or to terminate the process. The tender document does not represent a commitment to enter into any contract.
• Completed tender responses should be submitted in soft copy on line in one ZIP folder via the e-tenders forum. http://www.etenders.gov.ie/

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 4.02_DR_InviteLetter_Mar 24.docx, APNDX_B1_ListOfProj_09.02.2022.docx, QW1_-Appendix_L-_CV_Model_Form.docx.
• eTenders CFT / notice reference: OJEU) under the European Union (Award of Public Authority Contra.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: 4.01_DR_Inventory_TndDoc_March 24.docx, FTS9_Consultancy_v1.10_16-09-2024.docx, Appendix C –.