Board of Directors Application Software and Associated Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Tourism Ireland CLG ran this procurement for “Board of Directors Application Software and Associated Services” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Board of Directors Application Software and Associated Services
• they are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in relation to insurance cover for: (i) Employer’s Liability Insurance with an indemnity limit of €13,000,000 (ii) Public Liability Insurance with an indemnity limit of €6,500,000 (iii) Product Liability Insurance with an indemnity limit of €6,500,000 (vi) Professional Indemnity Insurance wi
• Services Threshold of €216,000 excluding VAT
• provide the Services in compliance with ISO 27001 (as such standards are amended from time to
• ASSOCIATED SERVICES advertised on 26th January 2026 on www
• [INSTRUCTIONS - Board of Directors Application Software plus Associated Services 2026.pdf] Board App 2026
• BOARD OF DIRECTORS APPLICATION SOFTWARE AND ASSOCIATED SERVICES
• key goals – to increase tourism to the island of Ireland and to support Northern Ireland to
• [INSTRUCTIONS - Board of Directors Application Software plus Associated Services 2026.pdf] Belfast Agreement, is the all-Ireland marketing company set up to market
• of Directors Application Software and Associated Services, the main function of which is to
• Tourism Ireland requires the following services:
• Management personnel and three further staff members supporting Board Secretarial Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• tender process. Where a Tenderer has an existing relationship with Tourism Ireland or its
• Sustainability policy and accreditations
• example, insufficient detail is provided, and the response has fundamental
• policy direction from the North South Ministerial Council [NSMC] and maintains a close

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; NAME POSITION TELEPHONE EMAIL INSURANCE: Please note that Tourism Ireland’s normal minimum requirements are as follows: Employer’s Liability Insurance with indemnity limit of €13,000,000 Public Liability Insurance with an indemnity limit of € 6,500,000 *Professional Indemnity Insurance wit; h an ANCE: Please note that Tourism Ireland’s normal minimum requirements are as follows: Employer’s Liability Insurance with indemnity limit of €13,000,000 Public Liability Insurance with an indemnity limit of € 6,500,000 Professional Indemnity Insurance with an indemnity limit of € 1,000,000 *Cyber Liability Insurance with an in
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — NAME POSITION TELEPHONE EMAIL INSURANCE: Please note that Tourism Ireland’s normal minimum requirements are as follows: Employer’s Liability Insurance with indemnity limit of €13,000,000 Public Liability Insurance with an indemnity limit of € 6,500,000 *Professional Indemnity Insurance wit; h an ANCE: Please note that Tourism Ireland’s normal minimum requirements are as follows: Employer’s Liability Insurance with indemnity limit of €13,000,000 Public Liability Insurance with an indemnity limit of € 6,500,000 Professional Indemnity Insurance with an indemnity limit of € 1,000,000 *Cyber Liability Insurance with an in; they are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in relation to insurance cover for: (i) Employer’s Liability Insurance with an indemnity limit of €13,000,000 (ii) Public Liability Insurance with an indemnity limit of €6,500,000 (iii) Product Liability Insurance with an indemnity limit of €6,500,000 (vi) Professional Indemnity Insurance wi Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• NAME POSITION TELEPHONE EMAIL INSURANCE: Please note that Tourism Ireland’s normal minimum requirements are as follows: Employer’s Liability Insurance with indemnity limit of €13,000,000 Public Liability Insurance with an indemnity limit of € 6,500,000 *Professional Indemnity Insurance wit
• h an ANCE: Please note that Tourism Ireland’s normal minimum requirements are as follows: Employer’s Liability Insurance with indemnity limit of €13,000,000 Public Liability Insurance with an indemnity limit of € 6,500,000 Professional Indemnity Insurance with an indemnity limit of € 1,000,000 *Cyber Liability Insurance with an in
• they are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in relation to insurance cover for: (i) Employer’s Liability Insurance with an indemnity limit of €13,000,000 (ii) Public Liability Insurance with an indemnity limit of €6,500,000 (iii) Product Liability Insurance with an indemnity limit of €6,500,000 (vi) Professional Indemnity Insurance wi
• th an indemnity limit of €1,000,000 V) Cyber Liability Insurance with an indemnity limit of €1,000,000 A3 Tenderer’s Statement Tenderers mus
• 8 47 SCHEDULE 8 INSURANCE (i) Employer’s Liability Insurance with an indemnity limit of €13,000,000 (ii) Public Liability Insurance with an indemnity limit of €6,500,000 (iii) Product Liability Insurance with an indemnity limit of €6,500,000 (vi) Professional Indemnity Insurance with an indemn indemnity limit of €13,000,000 (ii) Public Liability Insurance with an

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [INSTRUCTIONS - Board of Directors Application Software plus Associated Services 2026.pdf] Board App 2026
• Responses must be submitted via the Tender Upload facility available on
• Only responses submitted to the Tender Upload will be accepted. Responses
• submitted by any other means (including but not limited to by email, fax, post or
• submit all required documentation before the Tender Deadline (as defined in the
• [INSTRUCTIONS - Board of Directors Application Software plus Associated Services 2026.pdf] Belfast Agreement, is the all-Ireland marketing company set up to market

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 month. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• It is anticipated that the contract cost over the five-year term will NOT exceed € 40,000
• the contract cost over the five-year term will NOT exceed € 40,000
• ate Payments in Commercial Transactions) Regulations, 2012 (S.I. No. 580/2012) (as amended) shall apply to all payments
• The Supplier shall not assign, sub-contract or encumber any right or obligation under this
• cipated that the Contract will commence on 1ST MAY 2026
• Customer shall pay all valid and undisputed invoices within 30 days of the date of its receipt
• the island of Ireland as a holiday destination to overseas markets. Tourism Ireland has two

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: I

DO-NOT-USE-AS-BINDING — non-binding € figures (EU thresholds, project bands, fallbacks, contract de minimis, excess limits, statutory reference values). Mention if helpful for context but NEVER cite as a turnover or insurance requirement.

• Employer’s Liability Insurance with indemnity limit of €13,000,000
• Public Liability Insurance with an indemnity limit of € 6,500,000
• Professional Indemnity Insurance with an indemnity limit of € 1,000,000
• Cyber Liability Insurance with an indemnity limit of € 1,000,000
• Services Threshold of €216,000 excluding VAT
• It is anticipated that the contract cost over the five-year term will NOT exceed € 40,000
• the contract cost over the five-year term will NOT exceed € 40,000
• €50,000
• (i) Employer’s Liability Insurance with an indemnity limit of €13,000,000
• (ii) Public Liability Insurance with an indemnity limit of €6,500,000
• (iii) Product Liability Insurance with an indemnity limit of €6,500,000
• €1,000,000
• V) Cyber Liability Insurance with an indemnity limit of €1,000,000
• indemnity limit of €13,000,000
• (vi) Professional Indemnity Insurance with an indemnity limit of €1,000,000

Minimum-level / mandatory phrases

• Please note that Tourism Ireland’s normal minimum requirements are as follows:
• 12 Note – these are minimum requirements

Regulations and standards cited

• r Tenders must be made in the same format using the same number conventions as detailed in this document
• name, title, telephone number, postal address, facsimile number and email address of the nominated entity authorised to represent the Tenderer an
• address, facsimile number and email address of the
• 2016 (S.I. No. 284/2016), the EU (Award of Contracts by
• Utility Undertakings) Regulations 2016 (S.I. No. 286/2016),
• (S.I. No 203/2017), as may be updated, amended, repealed
• ate Payments in Commercial Transactions) Regulations, 2012 (S.I. No. 580/2012) (as amended) shall apply to all payments
• rm or extreme weather conditions and which could not have been 25621055
• The Supplier shall not assign, sub-contract or encumber any right or obligation under this
• provide the Services in compliance with ISO 27001 (as such standards are amended from time to

Deadline phrases

• On 26th January 2026, Tourism Ireland published a Contract Notice on the Irish Government
• cipated that the Contract will commence on 1ST MAY 2026
• Notification of Award Decision 10th April 2026
• ASSOCIATED SERVICES advertised on 26th January 2026 on www

Scale / volume phrases

• Customer shall pay all valid and undisputed invoices within 30 days of the date of its receipt
• erial breach of this Agreement which is not remedied within 30 days of receiving
• damages, by serving 12 month's notice on the Supplier

TENDER DOCUMENTS [INSTRUCTIONS - Board of Directors Application Software plus Associated Services 2026.pdf, INSTRUCTIONS - Board of Directors Application Software plus Associated Services 2026.pdf, SCHEDULE 2 RESPONSE Board of Directors Application Software 2026.docx.

• eTenders CFT / notice reference: Contract Notice on the Irish Government.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: SCHEDULE 8 INSURANCE (i) Employer’s Liability Insurance with an indemnity limit of €13,0, Schedule 1., Schedule 2..