Installation of New Roof Material and Two Rainwater Harvesting Systems

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Ballina Stephenites GAA Club ran this procurement for “Installation of New Roof Material and Two Rainwater Harvesting Systems” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Installation of New Roof Material and Two Rainwater Harvesting Systems
• Sector: Building Services & Maintenance
• 1 As a result of the introduction of the new electronic Relevant Contracts tax (e-RCT) system by the Revenue Commissioners in January 2012 the C2 certificate is no longer in use by subcontractors. This change will require to be reflected in the Department of Finance procedures for tax clearance in relation to public sector contracts and grants. Accordingly Circular 43/2006 is being revised and a replacement will issue shortly. In the interim, more details are available at http://www.revenue.ie/en/tax/rct/subcontractor.html Note that the changes relate to use of the C2 only.
• drawings, specifications, schedules, reports, information on the site location, any constraints such as existing services or working hours, statutory consents and conditions attached thereto.
• 4.9 Value- Added Tax The Form of Tender states whether and to what extent, the tendered Price includes value-added tax (VAT). The pricing document (where provided) excludes VAT unless otherwise stated by the contracting authority in the pricing document. If the pricing document (where provided) includes a schedule of items that are not construction operations subject to Relevant Contracts Tax (and therefore to reverse-charge VAT), and, in the Employer’s opinion, the categorisation of an item, the VAT rate stated, or the value stated is not correct, the Employer may invoke
• [Instruction_to_Tenderers.docx] (where provided) includes a schedule of items that are not construction operations subject to Relevant Contracts Tax (and therefore to reverse-charge VAT), and, in the Employer’s opinion, the categorisation of an item, the VAT rate stated, or the value stated is not correct, the Employer may invoke Section 6.2.
• 10 As a result of the introduction of the new electronic Relevant Contracts tax (e-RCT) system by the Revenue Commissioners in January 2012 the C2 certificate is no longer in use by subcontractors. This change will require to be reflected in the Department of Finance procedures for tax clearance in relation to public sector contracts. Accordingly Circular 43/2006 is being revised and a replacement will issue shortly. In the interim, more details are available at http://www.revenue.ie/en/tax/rct/subcontractor.html Note that the changes relate to use of the C2 only.
• [FTS6 Tender and Schedule for Works Installation of new Roof Material and Rainwater Harvesting Systems.docx] for
• The Project Installation of New Roofing Material and Rainwater Harvesting Systems
• [FTS6 Tender and Schedule for Works Installation of new Roof Material and Rainwater Harvesting Systems.docx] Office of Government Procurement
• [FTS6 Tender and Schedule for Works Installation of new Roof Material and Rainwater Harvesting Systems.docx] contact person identified in tender documents Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• drawings, specifications, schedules, reports, information on the site location, any constraints such as existing services or working hours, statutory consents and conditions attached thereto.
• 4.13 Deposits The Deposit required for tender documents as stated in the Particulars will be refundable to all tenderers that submit bona fide tenders that are not subsequently withdrawn. The deposit is to cover the cost incurred by the Contracting Authority in preparing the relevant tender documents.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; 4 Maximum levels of excess for * insurance of the Works and goods and materials for the Works € * public liability (property damage) €6,5007 * public liability (death, illness or injury) no excess * employer’s liability €6,5008 12; Public Liability Insurance and Employer’s Liability Insurance I declare that the above named Contractor has, or (if successful in this tender competition) will take out (prior to appointment), Public Liability Insurance (with a minimum level of cover of €6,500,000) and Employer’s Liability Insurance (w
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• 4 Maximum levels of excess for * insurance of the Works and goods and materials for the Works € * public liability (property damage) €6,5007 * public liability (death, illness or injury) no excess * employer’s liability €6,5008 12
• Public Liability Insurance and Employer’s Liability Insurance I declare that the above named Contractor has, or (if successful in this tender competition) will take out (prior to appointment), Public Liability Insurance (with a minimum level of cover of €6,500,000) and Employer’s Liability Insurance (w
• ith a minimum level of cover of €13,000,000) in accordance with the conditions sta

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• procedure may be used for all values of works contracts but must be used for works contracts with a value of less than €250,000. Projects in excess of €50,000 must be advertised on etenders
• 1.1 This procedure The Employer has sent a contract notice for the Works to etenders.2 These documents set out the suitability assessment criteria, the award criterion and the evaluation and award process which will be followed by the Employer in making the assessment of which tender is the lowest price. The documents also set out the information which must be supplied by Applicants. Tenders must be submitted in accordance with these Instructions. Any tenders not complying with these Instructions may be rejected by the Contracting Authority, whose decision in the matter shall be final.
• 1.2 These documents The following documents are being made available to those Applicants expressing an interest in this project: * Suitability Assessment Questionnaire(s) as follows: o * Those documents set out under Section 4.2 ‘Tender Documents’ of these Instructions to Tenderers.
• 2 The open procedure may be used for all values of works contracts but must be used for works contracts with a value of less than €250,000. Projects in excess of €50,000 must be advertised on etenders
• 1.3 The Contract If the Employer enters a Contract for the Works, it will do so by issuing the Tender Acceptance at the back of the Form of Tender fully completed. The Contract, if formed, will consist of: * the Tender Acceptance issued by the Employer (Volume B) and * any written post-tender clarifications (Volume B) * the Conditions to the Short Public Works Contract (PW-CF6) identified in the Particulars3 * the documents describing the Works4 (Volume A) * the completed Form of Tender and Schedule (Volume B) * the completed pricing document5 (Volume C) [where required] �
• [Instruction_to_Tenderers.docx] the Conditions to the Short Public Works Contract (PW-CF6) identified in the Particulars3 * the documents describing the Works4 (Volume A) * the completed Form of Tender and Schedule (Volume B) * the completed pricing document5 (Volume C) [where required]  None of the following will form part of any Contract: * the invitation letter and these Instructions * Suitability Assessment Questionnaire(s) * the Preliminary Safety and Health Plan * any Bill of Quantities * the information referred to in Appendix 3 to these Instructions * any other information issued to Tenderers not stated to amend the Contract documents * additional information to be submitted with Tenders, as specified in Appendix 2 to these Instructions * any other information submitted with Tenders and not called for in these Instructions or in post tender clarifications. 

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• lace arrangements to complete the Works within 6 months after the termination, the Employer’s Representative will give the above certificate to the Co
• nother contractor to complete the Works within 12 months after the termination, the Contractor’s payment under this clause will also include the percen
• 3. Latest date for queries dd-mm-yyyy (14 days before latest time for receipt of Tende
• plemental information or responses to queries dd-mm-yyyy (8 days before latest time for receipt of Tend
• ory application, we expect that a bond can be issued within 4 weeks of the receipt by us of the relevant ap
• expiry of at least 21 days written notice to terminate this Tender
• 2 When a payment is to be made, not later than 5 days after the date agreed between the parti

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Instruction_to_Tenderers.docx, Faxed or emailed submissions will not

[Instruction_to_Tenderers.docx, FTS6 Tender and Schedule for Works Installation of new Roof Material and Rainwater Harvesting Systems.docx.

• eTenders CFT / notice reference: contract notice for the Works to etenders.2 These documents set out the su.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: ITT-W4 V1.2 27 January 2014, Schedule (Volume B) * the completed pricing document5 (Volume C) [where required] �, Schedule (Volume B) * the completed pricing document5 (Volume C) [where required]  N.