Provision of a SAAS Applicant Tracking System [ATS] with Integrated Workflow Management

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Tourism Ireland CLG ran this procurement for “Provision of a SAAS Applicant Tracking System [ATS] with Integrated Workflow Management” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Provision of a SAAS Applicant Tracking System [ATS] with Integrated Workflow Management
• they are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in relation to insurance cover for: (i) Employer’s Liability Insurance with an indemnity limit of €13,000,000 (ii) Public Liability Insurance with an indemnity limit of €6,500,000 (iii) Product Liability Insurance with an indemnity limit of €6,500,000 (vi) Professional Indemnity Insurance wi
• provide the Services in compliance with ISO 27001 (as such standards are amended from time to
• 75 Users): Within the approximately 75 system us
• [INSTRUCTIONS Document Applicant Tracking System ATS 2026.pdf] TOU002-0022-214738-2
• PROVISION OF A SAAS APPLICANT TRACKING SYSTEM (ATS) WITH INTEGRATED
• to support Northern Ireland to realise
• [INSTRUCTIONS Document Applicant Tracking System ATS 2026.pdf] ”) established under
• to support Northern Ireland to realise its tourism potential.
• Supplier/Service Provider for provision of a SAAS Applicant Tracking System (ATS)
• with integrated Workflow Management.
• Tourism Ireland wishes to procure a secure SAAS Applicant Tracking System (ATS) Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• disqualification from the tender process. Where a Tenderer has an existing
• Sustainability Policy & Accreditations
• example, insufficient detail is provided, and the response has fundamental
• insufficient detail is provided, and the response has fundamental flaws, or is

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; 8 47 SCHEDULE 8 INSURANCE (i) Employer’s Liability Insurance with an indemnity limit of €13,000,000 (ii) Public Liability Insurance with an indemnity limit of €6,500,000 (iii) Product Liability Insurance with; 8 47 SCHEDULE 8 INSURANCE (i) Employer’s Liability Insurance with an indemnity limit of €13,000,000 (ii) Public Liability Insurance with an indemnity limit of €6,500,000 (iii) Product Liability Insurance with an indemnity limit of €6,500,000 (vi) Professional Indemnity Insurance with an indemnity limit of €1,000,000 V) Cyber Liability Insurance with an ind
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — they are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in relation to insurance cover for: (i) Employer’s Liability Insurance with an indemnity limit of €13,000,000 (ii) Public Liability Insurance with an indemnity limit of €6,500,000 (iii) Product Liability Insurance with an indemnity limit of €6,500,000 (vi) Professional Indemnity Insurance wi Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• 8 47 SCHEDULE 8 INSURANCE (i) Employer’s Liability Insurance with an indemnity limit of €13,000,000 (ii) Public Liability Insurance with an indemnity limit of €6,500,000 (iii) Product Liability Insurance with
• 8 47 SCHEDULE 8 INSURANCE (i) Employer’s Liability Insurance with an indemnity limit of €13,000,000 (ii) Public Liability Insurance with an indemnity limit of €6,500,000 (iii) Product Liability Insurance with an indemnity limit of €6,500,000 (vi) Professional Indemnity Insurance with an indemnity limit of €1,000,000 V) Cyber Liability Insurance with an ind
• they are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in relation to insurance cover for: (i) Employer’s Liability Insurance with an indemnity limit of €13,000,000 (ii) Public Liability Insurance with an indemnity limit of €6,500,000 (iii) Product Liability Insurance with an indemnity limit of €6,500,000 (vi) Professional Indemnity Insurance wi
• th an indemnity limit of €1,000,000 V) Cyber Liability Insurance with an indemnity limit of €1 ,500,000 (iii) Product Liability Insurance with an indemnity limit of €6,500,000 (vi) Professional Indemnity Insurance with an indemnity limit of €1,000,000 V) Cyber Liability Insurance with an indemnity limit of €1,000,000 A3 Tenderer’s Statement Tenderers mus

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• [INSTRUCTIONS Document Applicant Tracking System ATS 2026.pdf] TOU002-0022-214738-2
• Responses must be submitted via the electronic Tender Upload facility available
• Only responses submitted to the Tender Upload facility will be accepted.
• Responses submitted by any other means (including but not limited to by email,
• submit all required documentation before the Tender Deadline (as defined in the

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 month. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• ate Payments in Commercial Transactions) Regulations, 2012 (S.I. No. 580/2012) (as amended) shall apply to all payments
• 2012 (S.I. No. 580/2012) (as amended) shall apply to all payments
• The Supplier shall not assign, sub-contract or encumber any right or obligation under this
• Customer shall pay all valid and undisputed invoices within 30 days of the date of its receipt
• up to market the island of Ireland as a holiday destination to overseas markets.
• Tourism Ireland has two key goals – to increase tourism to the island of Ireland and
• Ensure compliance with employment legislation, including the General Data

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: INSTRUCTIONS Document Applicant Tracking System ATS 2026.pdf, SCHEDULE 8 INSURANCE (i) Employer’s Liability Insurance with an indemnity limit of €13,0, Schedule 1..
• eTenders CFT / notice reference: Contract Notice on the Irish.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Schedule 2., Appendix 3). Candidates should take into account the fact that, Appendix 3. Tourism Ireland reserves the right in its.