Respond Nationwide Cyclical Fire Safety Testing and Maintenance - Multi Participant Framework

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Respond Ireland ran this procurement for “Respond Nationwide Cyclical Fire Safety Testing and Maintenance - Multi Participant Framework” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Respond Nationwide Cyclical Fire Safety Testing and Maintenance - Multi Participant Framework
• 1 18-11-2024 Turnover Requirement Area of Business/Work: Minimum Yearly Turnover arising from the area of work specified: General Construction/Maintenance15 € 500,000.00 CA Note: if stating a minimum yearly tur
• 5 Where the estimated value of the contract is above €5m (Services) and €15m (Works)
• EN 15450 Heating Systems in Buildings – Design of Heat Pump Heating Systems
• EN 12831 Heating Systems in Buildings – Method for calculation of the design heat load
• EN 12828+A1 Heating systems in buildings
• EN 378-3: Refrigerating systems and heat pumps – Safety and environmental
• [Project Brief - FW Fire Safety Maintenance.pdf] 0
• CYCLICAL FIRE SAFETY TESTING & MAINTENANCE
• Testing & Maintenance throughout the whole of Ireland. The competition is divided into 3
• Testing & Maintenance (domestic detectors and fire extinguishers).
• Involvement in the Cyclical Fire Safety Testing & Maintenance will not influence the tender assessment Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• glues and flooring, are now required – by 24th August 2023 – to complete an e-learning programme on using them safely
• providing access to education, childcare, community development programmes, housing, and other

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; The professional insurance indemnity requirements are as follows: The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for Works Contractor € N/A17 CA Note: state the minimum cover proportionate to the size of the project (default level is €1.5m); 1 18-11-2024 Maximum permissible excess on Professional Indemnity Insurance in any one claim below which the Works Contractor will bear the cost is the greater amount of 2% of the Tenderer’s annual turnover, or €5,000. Cover provided on an annual aggregate cl
• Certifications — not specified for this tender
• Past experience — The professional insurance indemnity requirements are as follows: The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for Works Contractor € N/A17 CA Note: state the minimum cover proportionate to the size of the project (default level is €1.5m)
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• 1 18-11-2024 Turnover Requirement Area of Business/Work: Minimum Yearly Turnover arising from the area of work specified: General Construction/Maintenance15 € 500,000.00 CA Note: if stating a minimum yearly tur
• The professional insurance indemnity requirements are as follows: The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for Works Contractor € N/A17 CA Note: state the minimum cover proportionate to the size of the project (default level is €1.5m)
• 1 18-11-2024 Maximum permissible excess on Professional Indemnity Insurance in any one claim below which the Works Contractor will bear the cost is the greater amount of 2% of the Tenderer’s annual turnover, or €5,000. Cover provided on an annual aggregate cl
• Public Liability Insurance Requirements Minimum level of Public Liability Insurance required in respect of any one accident: € 6,500,000.0019 Maximum level of excess for property only
• Employer’s Liability Insurance Requirements Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,00020 Entitles issuing employer’s liability in

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• If the estimated cost exceeds €500, the contractor must submit the details to the Technical
• [Project Brief - FW Fire Safety Maintenance.pdf] 0
• [Project Brief - FW Fire Safety Maintenance.pdf] lical Fire Safety
• [Project Brief - FW Fire Safety Maintenance.pdf] (MF_1.27).
• term of the contract. If the tenderer does not intend to submit a price for a specific project, they must
• Additionally, failure to submit a price twice in succession will result in the possible removal of the

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 2 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Respond Nationwide Cyclical Fire Safety Testing and Maintenance - Multi Participant Framework
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• nt and continues for as long as, under the Construction Regulations, the Client is required to have a project supervisor for the construction stage for the Projects, unless the appointment is terminated earlier
• ensure that it is insured by insurances in the same terms as the insurances it is required to have under the Contract, and that those insurances comply with all the requirements of the Contract, and are kept in force for the same period as required by the Contract, and include cover for death or i
• a Framework Agreement with a Framework Member does not guarantee the awarding of any contract
• S EN 17628 – Geotechnical Investigation and Testing – Geothermal Testing- Determination of
• cation, we expect that insurance cover can be issued within 4 weeks of the receipt by us of the relevant ap
• h the Payment of Wages Act 1991 and have not been more than 1 month in arrears or unpaid

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Project Brief - FW Fire Safety Maintenance.pdf, ITTW-7.pdf, ITTW-7_Invitation_to_Tender.pdf.
• eTenders CFT / notice reference: Contract Notice..
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: PW-CF11-v1.6-29-07-2021.pdf, ITT, Appendix A.