The Plots Town Park, Ballaghaderreen, Co. Roscommon

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Roscommon County Council_424 ran this procurement for “The Plots Town Park, Ballaghaderreen, Co. Roscommon” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Where the estimated value of the contract is above €5m (Services) and €15m (Works)
• Operations: Spot-treat in June and September during suitable weather conditions and when plants
• 11 Maintenance During Defects Liability Duration 24 months from issue of the Certificate of Substa
• It will be a condition of the award of the Contract that the successful Tenderer shall, for the term of the Contract, comply with all applicable EU and domestic tax laws. Prior to the award of the Contract arising out of this Competition the successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of
• [The Plots Town Park - ITT.docx] Contract that the successful Tenderer shall, for the term of the Contract, comply with all applicable EU and domestic tax laws. Prior to the award of the Contract arising out of this Competition the successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by the Contracting Authority. By supplying these numbers the successful Tenderer acknowledges and agrees that the Contracting Authority has the permission of the successful Tenderer to verify its tax cleared position online.
• Tenderers must not make any assumptions that the Contracting Authority has prior knowledge of their organisation or service provision. Tenderers will only be evaluated on the information contained in their Tender (as may be clarified in accordance with these Instructions).
• Where the Particulars state that the required means of tender delivery is electronic submission to the eTenders platform, Tenderers are advised to ensure that they give sufficient time to allow for the successful upload of all Tender documents and that they have a reliable, continual connection speed available for this purpose. Tenderers should ensure that their operating system has sufficient capacity to execute the upload of all the documents included in the Tender submission before the deadline stated in the Particulars. The timely and complete upload of documents is the responsibility of each Tenderer. All files submitted electronically must be capable of being readily viewed in their entirety by the means stated in the Particulars. It is the responsibility of the Tenderer to ensure that electronic documents submitted are not corrupt. Tenderers are advised to consult etenders.gov.ie for information on uploading electronic submissions.
• Where the Particulars state that the required means of tender delivery is electronic submission (including to the eTenders platform), Candidates must submit a read only PDF copy of the pricing document with their Tender. In accordance with section 9.2 of these Instructions, the Contracting Authority may request that Tenderers provide a copy of the submitted pricing document (as appropriate) in its native file and/or .csv file format. Where requested, Tenders must provide the pricing document in the requested file formats promptly and within the stated timeframe. In the event of inconsistencies between the submitted read only PDF pricing document and either the native file format and/or csv file format, the read only PDF pricing document shall take precedence.
• If the pricing document (where provided) includes a schedule of items that are not construction operations subject to Relevant Contracts Tax (and therefore to reverse-charge VAT), and, in the Contracting Authority’s opinion, the categorisation of an item, the VAT rate stated, or the value stated is not correct, the Contracting Authority may invoke Section 6.2 of these Instructions. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Allow for a minimum of 21 days between application of Herbicide & commencement of cultivation of existing turf on site Item 1 NaN 0 NaN NaN NaN NaN NaN NaN NaN
• Wherever the installed rootball will be within 100mm of an existing/proposed
• [The Plots Town Park - ITT.docx] If the Tenderer is unsuccessful as part of the Tender process, such personal data will be retained until three years after the conclusion of the Tender process or the award of the Contract to the successful Tenderer, whichever is later. If the Tenderer is successful, and a Contract is awarded to the Tenderer at the end of the Tender process, such personal data will be retained in accordance with the Contracting Authority’s record management and retention policy, a copy of which can be obtained from the Contracting Authority upon request.
• [The Plots Town Park - ITT.docx] Where the Particulars state that a deposit required for tender documents it will be refundable to all Tenderers that submit bona fide Tenders that are not subsequently withdrawn. The deposit is to cover the cost incurred by the Contracting Authority in preparing the relevant Tender documents.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; ) Minimum indemnity limit for employer’s liability insurance €13,000,000 for any one event ; 4 Maximum levels of excess for * insurance of the Works and goods and materials for the Works €10,000 * public liability €10,000[9] * employer’s liability €10,000[10]
• Certifications — Minimum Requirements: Minimum average certified turnover directly related to Urban Realm works activities of €1,000,000 per annum (excl
• Past experience — * The professional insurance indemnity requirements are as follows: The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for € CA Entry[17] *CA Note: state the minimum cover proportionate to the size of the project (default level is €1.5m)
• Personnel — Turnover Requirement Area of Business/Work: Yearly Turnover arising from the area of work specified: Civil Engineering category within an urban environment[15] € 1,000,000 *CA Note: if stating a minimum yearly
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• ) Minimum indemnity limit for employer’s liability insurance €13,000,000 for any one event
• 4 Maximum levels of excess for * insurance of the Works and goods and materials for the Works €10,000 * public liability €10,000[9] * employer’s liability €10,000[10]
• Minimum Requirements: Minimum average certified turnover directly related to Urban Realm works activities of €1,000,000 per annum (excl
• Turnover Requirement Area of Business/Work: Yearly Turnover arising from the area of work specified: Civil Engineering category within an urban environment[15] € 1,000,000 *CA Note: if stating a minimum yearly
• • The professional insurance indemnity requirements are as follows: The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for € CA Entry[17] *CA Note: state the minimum cover proportionate to the size of the project (default level is €1.5m)

5. Award criteria & scoring

• The excess as stated here: Maximum permissible excess on Profess 2% not stated not stated ed here: Maximum permissible excess on Professional Indemnity Insu 2% not stated not stated | e in any one claim below which the will bear the cost is the greater amount of 2 | 2% | not stated | not stated | | If any Bill of Quantities includes an item described as an 'adjustment item', th | not stated | not stated | not stated | | If any Bill of Quantities includes method-related charges, the total amount of m | not stated | not stated | not stated | The documents indicated a staged process (qualification, then tender). Any explicit MEAT split is captured above where a numeric line was visible; otherwise it remained not specified in the provided text extract.

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• procedure may be used for all values of works contracts but must be used for works contracts with a value of less than €250,000. Projects in excess of €200,000 must be advertised on eTenders
• Applicants should submit for consideration a minimum of 3 (three) and a maximum of 5 (five) successful projects of similar nature, scale and complexity completed over the past 7 (seven) years
• This project number must correspond to the project number given in Appendix B1
• [The Plots Town Park - ITT.docx] The Contracting Authority has sent a contract notice for the Works to eTenders.[1]
• These documents set out the suitability assessment criteria, the award criterion and the evaluation and award process which will be followed by the Contracting Authority in making the assessment of which Tender is the lowest price. The documents also set out the information which must be supplied by Tenderers. Tenders must be submitted in accordance with these Instructions. Any Tenders not complying with these Instructions may be rejected by the Contracting Authority, whose decision in the matter shall be final.
• • the completed pricing document[3] (Volume C) [where required]

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 10 year. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• orks /safety surfacing where required to play equipment, All products supplied shall have a minimum 10 year warranty & be made from painted & certified Robina Wood with all metal components being stainless steel Include for ROSPA Inspection with ROSPA Certified Inspection of all playground & exer
• Equipment: As per drawing and to EN1176 and EN1177
• To BS EN 1176-1 and In accordance with equipment
• ory application, we expect that a bond can be issued within 4 weeks of the receipt by us of the relevant ap
• (b) expiry of at least 21 days written notice to terminate this Tender
• The Contracting Authority reserves the right not to proceed with the Competition or any part of it and may terminate the Competition or any part of it at any time, with or without procuring the Works in another way. If this happens, neither the Contracting Authority nor its officers, employees, or advisers will be liable to any Applicant or other person. The Contracting Authority also reserves the right to change any part of these documents, including the procedures and time limits described in them. The Contracting Authority does not bind itself to accept any outcome of the process described in these documents and is not obliged to enter into a contract for the Works with anyone.
• Neither the Contracting Authority nor its officers, employees, or advisers have any responsibility for Applicants’ costs or losses in connection with this Competition. These Instructions do not create a contract or legal relationship (including, for the avoidance of doubt, any contract about the Competition itself) between any Applicant and the Contracting Authority concerning the subject of these documents (except for the Applicant’s irrevocable offer to be bound by its Tender for the period stated) unless and until the Contract has been entered into by issue of the Tender Acceptance and any conditions precedent to its effectiveness have been

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: The Plots Town Park - ITT.docx, Appendix B1, ITT.docx] Instruction to Tenderers.
• eTenders CFT / notice reference: contract notice for the Works to eTenders.[1].
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: ITT-W4 v2.0, ITT-W4 v2.0, ITT.docx] The Contracting Authority is making these documents available to those ex.