Invitation to Tender for Architectural -Conservation Architect (Minimum G2) Led Design Team Consultancy Services for various Further Education and Training (FET) Projects

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Kilkenny and Carlow ETB ran this procurement for “Invitation to Tender for Architectural -Conservation Architect (Minimum G2) Led Design Team Consultancy Services for various Further Education and Training (FET) Projects” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Invitation to Tender for Architectural -Conservation Architect (Minimum G2) Led Design Team Consultancy Services for various Further Education and Training (FET) Projects
• It is there as a guide to tendering consultants on the minimum level of service required but does not relieve tenderers from the requirement to describe the scope of service they intend to provide and the resources included in their tender to deliver the service
• Re: Invitation to Tender for Architectural -Conservation Architect (Minimum G2) Led Design Team Consultancy Services for
• to tender for Architectural services (Conservation Architect (Minimum G2) (including buying in of additional services for other
• will facilitate a single point of responsibility for all design consultancy services and project(s) delivery on KCETB sites, over the
• The Form of Contract will be the Standard Conditions of Engagement for Consultancy Services (Technical COE1).
• full extent and scope of the services required under the contract are understood. This is to allay any doubts as to what services
• services. You can make an appointment by contacting KCETB Buildings Officer, Philip Doyle on 087-2112220.
• [3. Appendix E Tender Proposal Form.docx] Tender Proposal Form for Consultancy Services for small projects (Maximum 4 Pages to be completed by applicant for Criteria 1 to 3)
• Project Title: Architectural -Conservation Architect (Minimum G2) Led Design Team Consultancy Servicesfor various Further Education and Training (FET) Projects
• Criterion 1 – Service to be provided [max 25 marks]
• This should be a comprehensive schedule of the services to be provided and the resources to be applied and allowed for in the tendered fee, including the name of the qualified person within the firm who will undertake the work and a list of the relevant other services required (including Quantity Surveying Services) which will be bought in, including confirmation of the names of those service providers and that their services will be provided by qualified professionals in the relevant discipline. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• We expect the projects to be valued at approximately €2,000,000 (Ex VAT) in total. It is envisaged that subject to funding the
• 5. Detailed programme for the project from conception to completion to be prepared by the appointed consultant and discussed and agreed with the School Authorities at the commencement of the services.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; * 3 examples of work by the firm of a similar nature size and complexity within the last 7 years * Current Professional Indemnity Insurance (minimum €0.75m and excess not to exceed 1; 5%), Public liability Insurance (€6.5m) and Employer’s Liability Insurance (un
• Certifications — not specified for this tender
• Past experience — * 3 examples of work by the firm of a similar nature size and complexity within the last 7 years * Current Professional Indemnity Insurance (minimum €0.75m and excess not to exceed 1
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• • 3 examples of work by the firm of a similar nature size and complexity within the last 7 years * Current Professional Indemnity Insurance (minimum €0.75m and excess not to exceed 1
• 5%), Public liability Insurance (€6.5m) and Employer’s Liability Insurance (un

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [REVISED Invitation to Tender Letter 15.12.25.pdf] Príomhoifig / Head Office:
• [REVISED Invitation to Tender Letter 15.12.25.pdf] Kilkenny and other projects as outlined in the separate specification document attached.
• Tender submissions must be received by eTenders portal only, with the onus resting with the Tendering party to ensure receipt
• Form of Tender/Tender Proposal Form and all required documents must be submitted.
• All queries in relation to this tender competition must be submitted (and will be answered) through the e-Tenders website. All
• queries must be submitted as soon as possible and in any event not later than 5 working days before the latest time for receipt of

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 7 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• for Client’s termination at will is at least 14 and at most 28 days after the notice
• or Client’s termination under 2-9 is at least 1 and at most 48 days after the notice
• expiry of at least 21 days written notice to terminate this Tender
• disciplines as required) for the projects set out in the Scope of Consultant Appointment document. It is envisaged this commission
• The project consists of multiple proposed projects, initially in Ormonde College, Kilkenny and Grennan Mill, Thomastown, Co
• Tender submissions must be received by eTenders portal only, with the onus resting with the Tendering party to ensure receipt
• of the submission before the latest time and date for receipt of tenders.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: REVISED Invitation to Tender Letter 15.12.25.pdf, 1. Invitation to Tender Letter.pdf, 3. Appendix E Tender Proposal Form.docx.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: 5. Standard Conditions of Engagement.pdf, scheduled every 2 weeks for the duration of the project, Appendix E Tender Proposal Form.docx] Tender Proposal Form for Consultancy Services fo.