ArcGIS Licences, Maintenance and Professional Service Days

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Longford County Council ran this procurement for “ArcGIS Licences, Maintenance and Professional Service Days” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: ArcGIS Licences, Maintenance and Professional Service Days
• successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 Public Liability €6,500,000 Product Liability €2,500,000 Professional Indemnity €1,000,000 Cyber Insurance €2 million 2
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference
• Professional Service / Support (20 Days in Total over 3 Years) 0 0 0 0
• [LD-RFT.pdf] Request for Tender: For the Supply of ArcGIS Licences, Maintenance and
• In summary, the Services comprise: Supply of ArcGIS Licences, Maintenance and Professional
• [LD-RFT.pdf] In summary, the Services comprise: Supply of ArcGIS Licences, Maintenance and Professional
• Competition (the “Services Contract”) will be issued for a term of Three Years. (“the Term”).
• The Contracting Authority estimates that the expenditure on the Services to be covered by the
• proposed Supply of ArcGIS Licences, Maintenance and Professional Service Days is unlikely to
• relationships they can participate and contribute to the successful implementation of any Services
• Services Contract that may result from this Competition. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and
• In accordance with Circular 17/2025 and the Buying Greener Strategy 2024–2027, the

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; owing insurances in place Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €13,000,000 Insert Details Insert Details Insert Date Public Liability €6,500,000 Insert Details Insert Details Insert Date Product Liability €2,500,000 Insert Details Insert Details Inse; rt Date Professional Indemnity €1,000,000 Insert Details Insert Details Insert Date Cyber Liability €2,000,000 Insert Details Insert Details Inse
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• owing insurances in place Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €13,000,000 Insert Details Insert Details Insert Date Public Liability €6,500,000 Insert Details Insert Details Insert Date Product Liability €2,500,000 Insert Details Insert Details Inse
• rt Date Professional Indemnity €1,000,000 Insert Details Insert Details Insert Date Cyber Liability €2,000,000 Insert Details Insert Details Inse
• owing insurances in place Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €13,000,000 Public Liability €6,500,000 Product Liability €2,500,000 Professional Indemnity €1,000,000 Cyber Liability €2,
• successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 Public Liability €6,500,000 Product Liability €2,500,000 Professional Indemnity €1,000,000 Cyber Insurance €2 million 2

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [LD-RFT.pdf] Request for Tender: For the Supply of ArcGIS Licences, Maintenance and
• Via http://www.etenders.gov.ie only
• [LD-RFT.pdf] In summary, the Services comprise: Supply of ArcGIS Licences, Maintenance and Professional
• [LD-RFT.pdf] paragraph 2.5, to explore the
• [LD-RFT.pdf] may cancel this Competition for the supply of ArcGIS Licences, Maintenance
• Evaluation Team and the supplier of the etenders.gov.ie website, for the purposes of the participation

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 Public Liability €6,500,000 Product Liability €2,500,000 Professional Indemnity €1,000,000 Cyber Insurance €2 million 2
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of Te
• e right to extend the Term for a period or periods of up to 12 months
• ontinues for 28 calendar days either Party may terminate at 14 days notice
• are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: LD-RFT.pdf, RFT.pdf] Request for Tender: For the Supply of ArcGIS Licences, Maintenance and, RFT..
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT.pdf] In summary, the Services comprise: Supply of ArcGIS Licences, Maintenance, RFT.pdf] paragraph 2.5, to explore the, RFT and may.