Better Energy Communities and National Home Retrofit Scheme Management Project Partner

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Clúid Housing Association ran this procurement for “Better Energy Communities and National Home Retrofit Scheme Management Project Partner” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• It is recommended that the supply and extract air terminals are separated by a minimum of 300mm horizontally if placed on the same façade of a building or per the manufacturer’s instructions
• As another example, the BER Assessor must rely on pessimistic default efficiency values for heating systems i
• A treated timber ground to the depth specified by the system certificate should be installed
• ternal insulation systems certified by NSAI for use with timber frame or steel frame construction
• 2 mm (3/4”) system and 28 mm (1”) over a period of at least 12 months
• [Cluid's Standard Energy Specification 25.docx] iler Interlock: this is not a physical device, but is an arrangement of the system controls (room thermostats, programmable room thermostats, cylinder thermostats, Programmers and time switches) to ensure that the boiler only fires when there is a demand for heat.
• Contractor: Individual or company carrying out energy upgrade measures supported by one or more of the Programmes referenced in this document.
• Ductwork: a system or network of ducts. A duct is a tube or passageway in a building or machine Allowing for air, liquid, cables, etc. to pass through.
• F-gas: On 4th July 2009 it became a legal requirement for all businesses that install, maintain or service stationary refrigeration, stationary fire protection systems and extinguishers, air conditioning and heat Pump equipment containing or designed to contain F-Gas refrigerants to obtain an F-Gas company certificate.
• Legionella: Legionella is bacteria that grows best in warm water, such as the water temperatures found in domestic heating systems. Heating systems must be designed to prevent a build-up of legionella. The bacteria are dormant below 20°C and do not survive above 60°C.
• Load/weather compensation: Adjusts the temperature at which the heating system operates based on demand and/or weather conditions.
• [Cluid's Standard Energy Specification 25.docx] : Adjusts the temperature at which the heating system operates based on demand and/or weather conditions.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• As an example, if an existing attic is insulated, the BER Assessor requires all details of the insulation installed on the invoice so they
• All background ventilators should be tested to EN 13141-1 and installed to manufacturer’s instructions
• hrough the thermal laminate into the existing masonry or timber battens
• [Cluid's Standard Energy Specification 25.docx] iler Interlock: this is not a physical device, but is an arrangement of the system controls (room thermostats, programmable room thermostats, cylinder thermostats, Programmers and time switches) to ensure that the boiler only fires when there is a demand for heat.

4. Eligibility & selection criteria

• Turnover requirement — not specified for this tender
• Insurance — not specified for this tender
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• ecified in Appendix 1 must be in place during the full term of contract and for minimum of two (2) years after the contract
• y result from this Competition will be issued for a term of 12 months, unless otherwise specified in Appendix
• Appendix I and II, Summarise the relevant standards and references for the measures detailed in Section 6 and are a useful means for Contractors to check that they are adhering to the correct standards and references. However, following
• Appendix I and II, Summarise the relevant standards and references for the measures detailed in Section 6 and are a useful means for Contractors to check that they are adhering to the correct standards and references. However, following these appendices alone does not preclude the requirement to adhere to the relevant sections outlined above.
• Appendix A Table 1 lists the measures funded by the BEWH Programme in the WHS column. The Programme and its eligibility criteria are detailed further on the SEAI website.
• Appendix A Table 1 lists the measures funded by the WW Programme under the “WW” column. The Programme is detailed further on the SEAI website.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• It is recommended that the supply and extract air terminals are separated by a minimum of 300mm horizontally if placed on the same façade of a building or per the manufacturer’s instructions
• Ensure that the free area1 of the terminal opening is a minimum of 90% of the free area of the ducting being used
• the free area1 of the terminal opening is a minimum of 90% of the free area of the ducting being used
• ecified in Appendix 1 must be in place during the full term of contract and for minimum of two (2) years after the contract
• concrete, ground-bearing floor slab and not to suspended timber floors
• y result from this Competition will be issued for a term of 12 months, unless otherwise specified in Appendix
• reserves the right to extend the Term for a period of up to 12 months, subject to satisfactory contract manag

9. Risks, red flags & unusuals

• Numeric qualification gates were only partially visible, so eligibility certainty required full pack review.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — specialist operator with compliant procurement governance and evidencable experience.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Floor Plans and BER's.docx, Cluid's Standard Energy Specification 25.docx, Appendix 1 must be in place during the full term of contract and for minimum of two (2).
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix, Appendix I and II, Summarise the relevant standards and references for the measures deta, Appendix A Table 1 lists the measures funded by the BEWH Programme in the WHS column. Th.