Call for Tender for the Design, Supply, Installation, and Commissioning of Ice Storage and Delivery Systems in two of BIM’s Ice Production Plants

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Bord Iascaigh Mhara - Irish Sea Fisheries Board ( BIM ) ran this procurement for “Call for Tender for the Design, Supply, Installation, and Commissioning of Ice Storage and Delivery Systems in two of BIM’s Ice Production Plants” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Call for Tender for the Design, Supply, Installation, and Commissioning of Ice Storage and Delivery Systems in two of BIM’s Ice Production Plants
• 7 Internal Note: For standard services suggest 30 days
• 8 Internal note: For standard services suggest 30 days
• Design, Supply, Installation, and Commissioning of Ice Storage and Delivery Systems in two of BIM’s Ice Production Plants
• Call for Tender for the Design, Supply, Installation, and Commissioning of
• Ice Storage and Delivery Systems in two of BIM’s Ice Production Plants
• information needs to be completed prior to issue. This draft Services Contract relates to a below threshold
• taxes, immigration and work permits of all personnel retained for the purposes of
• The furnishing by the Contractor of a valid invoice and such supporting
• respect of the type of services being procured.
• [Annex 4 - Goods Contract (BIM 2025-20).pdf] respect of the type of services being procured.
• trademark rights, trade names and trade name rights, service marks and service mark Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Pre-existing IPR means all IPR existing prior to the date of this Agreement and all IPR in any
• Pre-existing IPR for the Term to the extent necessary to enable the Contractor to fulfil its
• obligations under this Agreement. Save as expressly set out in this clause 6 all Pre-Existing
• the return of the deliverable and refund to the Client Charges paid for such

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; ances by the commencement of this contract: Insurance Requirements Type of Insurance Indemnity Limit Yes / No Employer’s Liability € 13,000,000 Public/Product Liability € 6,500,000 Note: Please note that whe
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• ances by the commencement of this contract: Insurance Requirements Type of Insurance Indemnity Limit Yes / No Employer’s Liability € 13,000,000 Public/Product Liability € 6,500,000 Note: Please note that whe

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [Annex 6 - Site Visit Request Form (BIM 2025-20).docx] Request to attend Mandatory Site Visit by appointment for the:
• Individual(s) attending Site Visit(s): Maximum two (2) persons per Tenderer:
• Please complete and return via eTenders messaging facility no later than Thursday, 27th November 2025 at 12 noon (Irish Standard Time).
• [Annex 4 - Goods Contract (BIM 2025-20).pdf] Annex 4: Goods Contract1
• By Request for Tender entitled “Insert title of RFT” advertised via www.etenders.gov.ie
• economic operators (“Tenderers”) for the provision of the Goods described in Appendix 1

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• keep this offer open for acceptance by BIM for a period of 120 days from the deadline date for receipt of T
• ontinues for 14 calendar days either Party may terminate at 14 days’ notice
• are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• Subject to the terms and conditions of this Agreement, the Client agrees to pay to the
• Contractor the charges as stipulated in Schedule C (“the Charges”). The Charges are exclusive

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Annex 6 - Site Visit Request Form (BIM 2025-20).docx, Annex 4 - Goods Contract (BIM 2025-20).pdf, RFT” advertised via www.etenders.gov.ie.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: RFT (“the RFT”) the Contracting Authority invited tenders from, Appendix 1, RFT (the “Goods”). References to the RFT shall include any clarifications issued b.