NCAD Phase 1 Campus Development - Stage 1 to establish Single Party Frameworks for an Integrated Design Team and Quantity Surveying Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

National College of Art and Design ( NCAD ) ran this procurement for “NCAD Phase 1 Campus Development - Stage 1 to establish Single Party Frameworks for an Integrated Design Team and Quantity Surveying Services” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: NCAD Phase 1 Campus Development - Stage 1 to establish Single Party Frameworks for an Integrated Design Team and Quantity Surveying Services
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 4,000,00017 € 4,500,00018 Maximum level of excess in any one claim
• Minimum level of Public Liability Insurance required in respect of any one accident: € 650000019 Maximum level of excess for property only* for any one incident below which the Service Provider will bear the cost: € 10,000 * No excess is permitted in respect of d
• Minimum level of Public Liability Insurance required in respect of any one accident: € 6,500,00019 Maximum level of excess for property only* for any one incident below which the Service Provider will bear the cost: € 10,000 * No excess is permitted in respect of d
• The estimated value of services under the IDT Framework Agreement is €9 million, although it
• design service that is aligned with EU Levels, BIM Guidance ISO 19650 and
• example, the engineering services member be engaged by more than one architect as a
• Single Party Framework for Architect Led Integrated Design Team and QS Services
• Chartered Institute of Building Services Engineers (CIBSE) or
• system, to provide an opinion of the condition of the existing system which is presented in Section
• The due diligence report concluded that the existing heating system has reached the end of its
• installation and that the existing Granary Building heating system been subject to on-going Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• circa 6,200m² floor area within the existing campus
• Figure 4.3.2 Monthly Carbon Emission Profile of Existing E
• Existing Condition and Recommendations ... 2
• Engineering Design Partnership to carry out a due diligence survey of the existing heating

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; 3e Professional Indemnity Insurance (under declaration) requires a PII level of €4.0M / €4; Please could you confirm this would be acceptable? Employer's liability of €13m is a requirement of this prequalifcatio
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• 3e Professional Indemnity Insurance (under declaration) requires a PII level of €4.0M / €4
• Please could you confirm this would be acceptable? Employer's liability of €13m is a requirement of this prequalifcatio
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 4,000,00017 € 4,500,00018 Maximum level of excess in any one claim
• cost: 2% of turnover or €5,000, whichever is greatest (ii) Level of cover and excess as stated below for Specialist Skill Providers: Minimum level of Professional Indemnity Insurance complying with the conditions below: Specialist Skill Providers Cover on Each and Every claim basis Cover on an Annual Aggregate basis Landscape Architect € 1,500,000 € 1,500,000 Conservation Architect € 1
• Minimum level of Public Liability Insurance required in respect of any one accident: € 650000019 Maximum level of excess for property only* for any one incident below which the Service Provider will bear the cost: € 10,000 * No excess is permitted in respect of d

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• 3e Professional Indemnity Insurance (under declaration) requires a PII level of €4.0M / €4
• The suitability assessment questionnaire refers to €13m
• [Appendix 7_NCAD_Qualification Stage 1.pdf] NCAD Phase 1 Campus Development
• Appendix 7: Registration/ Chartered Status Clarification
• [Appendix 7_NCAD_Qualification Stage 1.pdf] Mechanical Engineer
• [Appendix 7_NCAD_Qualification Stage 1.pdf] Institute of

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 10 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 4,000,00017 € 4,500,00018 Maximum level of excess in any one claim
• ors, internal finishes, gutters and downpipes, chimneys, timber floors and stairs
• 4 weeks of the receipt by us of the relevant ap
• Professional membership of the Irish Planning Institute (IPI), Royal
• Engineering Design Partnership to carry out a due diligence survey of the existing heating
• 2.0. of this report. NCAD realised that they need to do a lot more and determined requirement of
• energy modelling to determine energy and carbon use and identify requirements of CAP

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Appendix 7_NCAD_Qualification Stage 1.pdf, Appendix 6_ NCAD Energy Masterplan Report 2024_summary.pdf, Appendix 2_Campus Development Phases.pdf.
• eTenders CFT / notice reference: Contract Notice indicates a works value of ~ €10.5M.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 6_Site Visit Form NCAD.docx, Appendix 7_NCAD_Qualification Stage 1.pdf] NCAD Phase 1 Campus Development, Appendix 7: Registration/ Chartered Status Clarification.