2356 - Multi-Supplier Panel for Legal Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

An Post_391 ran this procurement for “2356 - Multi-Supplier Panel for Legal Services” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: 2356 - Multi-Supplier Panel for Legal Services
• The relevant experience minimum requirement is that the Tenderer submits three separate reference Matters that demonstrate that the Tenderer has successfully undertaken services of a similar scope, scale and complexity to the Services in the l
• The minimum requirement is that the Tenderer proposes key personnel (who will be carrying out the Services) with the minimum qualifications and experience set out below
• n Information Security Policy, aligned with or certified to ISO27001 standard (or equivalent), along with maintaining and supporting policies and st
• sensitive data and systems, retaining records for at least 12 months and review logs regularly
• Having examined the RFT and accompanying Appendices we offer to provide the whole of the Services at the rates and prices set out in Appendix 7 (Pricing Document).
• The undersigned Tenderer agrees to all the conditions of the Request for Tender for Legal Services here
• The undersigned Tenderer agrees to all the conditions of the Request for Tender for Legal Services hereof and declares that in signing this Tender, all rights to plead misunderstandings of same are waived.
• Tick to confirm that supporting documentation (audited financial statements and / or certified statements of turnover from an independent accountant) has been provided. Supporting documentation MUST be provided. If an Applicant is relying on resources of another entity/entities, the same information must be provided in relation to that entity/those entities.
• In the case of Lots 1 to 3, the extent to which it shows more junior, reactive members of staff supporting the contract.
• Contract Title Legal Services Panel
• (a) a violation by the Tenderer of applicable obligations referred to in Regulation 18(4) of the Regulations (applicable obligations in the fields of environmental, social and labour law that apply at the place where the services are provided that have been established by European Union law, national law, collective agreements or by international, environmental, social and labour law listed in Schedule 7 of the Regulations); Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• n Information Security Policy, aligned with or certified to ISO27001 standard (or equivalent), along with maintaining and supporting policies and st
• It will be a condition for the award of any Contract arising out of this Competition, that the successful Tenderer shall provide to An Post evidence that these insurances are in place (e.g. broker’s letter or policy extract), together with any additional information that An Post may request for the purposes of assessing whether the Tenderer meets the stated minimum requirement prior to award of the Contract.
• 6.4.2. Do you have a Data Retention and Deletion Policy? Please provide with your response.
• 6.4.3. Do you have Data Protection Policy? Please provide with your response.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; All Lots: employers’ liability insurance with a limit of not less than thirteen million euro (€13,000,000) for any one claim or series of connect; thousand euro (€6,500,000) for any one claim or series of connected occurrences arising out of any one event in connection with this Agreement; and professional indemnity insurance covering against liability for claims, damages, losses and expenses with with a limit of not less than six million five hundred thousand euro (€6,500,000) for any one claim or series of connect
• Certifications — All Lots: employers’ liability insurance with a limit of not less than thirteen million euro (€13,000,000) for any one claim or series of connect; ed occurrences arising out of any one event in connection with this Agreement; and professional indemnity insurance covering against liability for claims, damages, losses and expenses with a limit of not less than: Lot 1: forty million euro (€40,000,000) Lot 2: twelve million euro (€12,000,000) Lot 3: ten million euro (€10,000,000); urances in place to cover potential liabilities which the Contractor may have to An Post under this Agreement free from any excesses or deductibles: employers liability insurance with a limit of not less than thirteen million euro (€13,000,000) for any one claim or series of connect
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — All Lots: employers’ liability insurance with a limit of not less than thirteen million euro (€13,000,000) for any one claim or series of connect; thousand euro (€6,500,000) for any one claim or series of connected occurrences arising out of any one event in connection with this Agreement; and professional indemnity insurance covering against liability for claims, damages, losses and expenses with with a limit of not less than six million five hundred thousand euro (€6,500,000) for any one claim or series of connect; ed occurrences arising out of any one event in connection with this Agreement; and professional indemnity insurance covering against liability for claims, damages, losses and expenses with a limit of not less than: Lot 1: forty million euro (€40,000,000) Lot 2: twelve million euro (€12,000,000) Lot 3: ten million euro (€10,000,000) Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• All Lots: employers’ liability insurance with a limit of not less than thirteen million euro (€13,000,000) for any one claim or series of connect
• thousand euro (€6,500,000) for any one claim or series of connected occurrences arising out of any one event in connection with this Agreement; and professional indemnity insurance covering against liability for claims, damages, losses and expenses with with a limit of not less than six million five hundred thousand euro (€6,500,000) for any one claim or series of connect
• ed occurrences arising out of any one event in connection with this Agreement; and professional indemnity insurance covering against liability for claims, damages, losses and expenses with a limit of not less than: Lot 1: forty million euro (€40,000,000) Lot 2: twelve million euro (€12,000,000) Lot 3: ten million euro (€10,000,000)
• All Lots: Cyber liability insurance with a limit of not less than three million euro (€3,000,000) with no inner or sub limits for any on
• urances in place to cover potential liabilities which the Contractor may have to An Post under this Agreement free from any excesses or deductibles: employers liability insurance with a limit of not less than thirteen million euro (€13,000,000) for any one claim or series of connect

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — not specified in extract.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• rers intend to rely on the financial capacity of another entity to satisfy this minimum requirement they must submit all of the following:
• The relevant experience minimum requirement is that the Tenderer submits three separate reference Matters that demonstrate that the Tenderer has successfully undertaken services of a similar scope, scale and complexity to the Services in the l
• Tenderers should note that, if the Tenderer passes the minimum requirements, these CV reference sheets are to be shortlisted and scored under Section 5 of this RFT
• The minimum requirement is that, in addition to the lawyers for whom CVs have been provided, the organogram also shows that the Panel Firm has lawyers that meet the requirements set out below
• [Appendix 1_2536_ Tenderer Response Form.docx] TENDERER RESPONSE FORM

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 48 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• In consideration of the payment by An Post to the Contractor of €1.00 (one euro) (the sufficiency of which the Contractor hereby acknowledges), the C
• should undertake to obtain a tax reference number for all sub-contractors employed on the contract to whom payments of €650 or more are made in a year and to obtain a Tax Clearance Certificate for all su
• b-contractors employed on the contract to whom payments of €2,600 or more are made in a year
• rred Tenderer should undertake to obtain a tax reference number for all sub-contractors employed on the contract to whom payments of €650 or more
• “Initial Term” means a period of 48 months from the Commencement Date
• up to a maximum of 24 months (“Extended Term”), and;
• In the event of acceptance of this offer we will accept a Contract in accordance with the terms of this offer and in accordance with the conditions of contract appended as Appendix 3, which we have examined and understand.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Appendix 1_2536_ Tenderer Response Form.docx, RFT, RFT .
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 1_2536_ Tenderer Response Form.docx] TENDERER RESPONSE FORM, RFT: 6966241, RFT and accompanying Appendices we offer to provide the whole of the Services at th.