Call for Tender for the Provision of Event Management and Associated Activities for Public Outreach Activities

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Bord Iascaigh Mhara - Irish Sea Fisheries Board ( BIM ) ran this procurement for “Call for Tender for the Provision of Event Management and Associated Activities for Public Outreach Activities” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• The primary purpose of this tender is to enable BIM to secure the services of a suitably
• experienced and expert event management service provider to support the delivery of a range
• hire, specialised technical support, transport (goods and equipment only), catering and any
• There is no guarantee made by BIM that services or goods contained in this CFT will be
• Section 4 Product/Service Specification below.
• this tender as set out in Section 4 Product/Service
• BIM require the services of a suitably experienced and expert event management service
• primarily around Ireland. There may be occasions where support for international events /
• The purpose of the event management services will be to support meaningful engagement
• [CFT - Provision of Event Management for Public Outreach Activities (BIM 2025-18).pdf] The purpose of the event management services will be to support meaningful engagement
• Key partner event with Foodservice Sector x 1
• Inspiration events with Foodservice Sector and Seafood Processors x 3 Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Specification below including a brief strategy outline and
• insufficient detail is provided, and the response has fundamental flaws, or is
• If no policy is available, please provide details of what steps
• Evidence of Corporate Social Responsibility Policy, if no

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; ances Declaration that tenderer has or will be in a position to obtain all of the following insurances by the commencement of this contract: • Public liability insurance of not less than €2.6 million • Professional indemnity insurance of; • Employer’s liability of not less than €13 million
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• ances Declaration that tenderer has or will be in a position to obtain all of the following insurances by the commencement of this contract: • Public liability insurance of not less than €2.6 million • Professional indemnity insurance of
• • Employer’s liability of not less than €13 million
• ances by the commencement of this contract: Insurance Requirements Type of Insurance Indemnity Limit Yes / No Employer’s Liability € 13,000,000 Public Liability € 2,600,000 Professional Indemnity Type of Insurance Indemnity Limit Yes / No Employer’s Liability € 13,000,000 Public Liability € 2,600,000
• Professional Indemnity € 1,000,000 Note: Please note that whe

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• ances Declaration that tenderer has or will be in a position to obtain all of the following insurances by the commencement of this contract: • Public liability insurance of not less than €2.6 million • Professional indemnity insurance of
• [CFT - Provision of Event Management for Public Outreach Activities (BIM 2025-18).pdf] management and associated activities for public
• [CFT - Provision of Event Management for Public Outreach Activities (BIM 2025-18).pdf] ured.
• Declaration that tenderer has or will be in a position to obtain all of the
• [CFT - Provision of Event Management for Public Outreach Activities (BIM 2025-18).pdf] opy of these valid insurance certificates is required prior to
• Please note that when submitting a response to the criteria above it is sufficient for

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 6 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• keep this offer open for acceptance by BIM for a period of 120 days from the deadline date for receipt of T
• ontinues for 14 calendar days either Party may terminate at 14 days’ notice
• of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• Additional costs such as printing, promotional items, advertising and promotion, equipment
• hire, specialised technical support, transport (goods and equipment only), catering and any

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: CFT - Provision of Event Management for Public Outreach Activities (BIM 2025-18).pdf, Annex 4 - Services Contract (BIM 2025-18).pdf, schedules..
• eTenders CFT / notice reference: Contract Notice.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: schedules and risk assessments, to be agreed with BIM., schedule will be worth 2, schedule will be worth 2,500 marks. The total.