Landscaping Maintenance Contract Dundalk Institute of Technology

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Dundalk Institute of Technology_1155 ran this procurement for “Landscaping Maintenance Contract Dundalk Institute of Technology” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Landscaping Maintenance Contract Dundalk Institute of Technology
• [Landscaping Maintenance Tender Document 2026-2030.pdf] Dundalk Institute of Technology
• Landscaping & Grounds Maintenance Contract
• Appendix 14: “Term Maintenance List Sheet”
• Management and support staff will operate throughout the year.
• [Landscaping Maintenance Tender Document 2026-2030.pdf] on Saturday.
• The Contracting Authority wishes to procure a service provider to carry out the
• Landscaping Maintenance Contract for the Campus Facilities at Dundalk Institute of
• The Authority is conducting the competition for this service contract in accordance
• with the Public Procurement Guidelines for Goods and Services. The procedure will
• be an open procedure advertised on the etenders website. The service required does
• Summary of Service Provider Selection Process

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• policy, and general grass areas should not be cut during May. This will mean that
• policy the bidder must cut grass to all edge boundaries, 1m from lawn/path edge for
• conforming to the NO MOW MAY policy and to create clean edges for both aesthetic
• the “NO MOW MAY” policy, and general grass areas should not be cut during May.

4. Eligibility & selection criteria

• Turnover requirement — not specified for this tender
• Insurance — not specified for this tender
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — not specified in extract.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Appendix 15 Monthly Task and Audit Sheets
• [Landscaping Maintenance Tender Document 2026-2030.pdf] Dundalk Institute of Technology
• Appendix 1-13: Aerial Photos setting out locations of Task Work Locations. 15
• Appendix 14: “Term Maintenance List Sheet”
• Appendix 15: Monthly “Work Task & Audit Sheets”
• [Landscaping Maintenance Tender Document 2026-2030.pdf] on Saturday.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 1 year. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The remaining 20 weeks are “out of term time”
• Payment will be made a maximum 30 days after presentation of invoice with
• Appendix 14: “Term Maintenance List Sheet”
• Institute is not as busy as in Semester. The remaining 20 weeks are “out of term time”
• 1.5km from the main campus, the tasks descriptions and areas are set out in this
• Audit Sheet” and may withhold payment if not satisfactorily completed.
• 7. Payment will be made a maximum 30 days after presentation of invoice with

9. Risks, red flags & unusuals

• Numeric qualification gates were only partially visible, so eligibility certainty required full pack review.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — specialist operator with compliant procurement governance and evidencable experience.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Landscaping Maintenance Tender Document 2026-2030.pdf, Appendix 15 Monthly Task and Audit Sheets, Appendix 1-13: Aerial Photos setting out locations of Task Work Locations. 15.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 14: “Term Maintenance List Sheet”, Appendix 15: Monthly “Work Task & Audit Sheets”, Appendix 1. It is not acceptable to.