Sensory Modulation Pod

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

St John of God Community Services clg ran this procurement for “Sensory Modulation Pod” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Buyer: St John of God Community Services clg
• TO: Saint John of God Community Services clg (the “Contracting Authority”)
• RE: Request for Tenders for the Supply of Sensory Modulation Pods
• 4. We agree to supply the Contracting Authority with the Goods in accordance with the RFT and our Tender.
• 12. The subcontractor(s) on whose capacity we rely as part of our Tender (where the value of that subcontract exceeds 10% of the value of the Services Contract) does not come within the category of prohibited economic operators identified in Regulation (EU) No 833/2014 of 31 July 2014 (as amended by EU Regulation 2022/576 or any subsequent amendments to same).
• Tenderers must demonstrate that they have in place adequate Health and Safety procedures to ensure the delivery of an uninterrupted and high-quality service over the course of the contract. Health and Safety Statement to be included.
• Tenderers must submit a self-declaration of their competency to meet the specified minimum standards in respect of the adequate health & safety procedures, in the form provided below. Saint John of God Community Services clg will require to satisfy itself of the declared capacity before the contract is awarded. Therefore, the relevant evidence to satisfy the minimum requirements stated below must be submitted promptly on request by SJOGCS.
• 1. Adherence to and maintenance of a general health and safety policy document – with updating and revising where appropriate Yes No
• 4. Undertaking and provision of safety induction and training arrangements appropriate to the nature of the service. (This may or may not also include specific Health and Safety training.) Yes
• 4. Undertaking and provision of safety induction and training arrangements appropriate to the nature of the service. (This may or may not also include specific Health and Safety training.) Yes No
• Furthermore, I/we will provide the required evidence to support this declaration when requested to do so prior to any decision by SJOGCS on the tender list for the contract.
• Please state your willingness to increase insurance levels to the SJoG Community Services requirements if successful. Choose an item. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 1. Adherence to and maintenance of a general health and safety policy document – with updating and revising where appropriate Yes No
• 1. treat the Agreement as discharged by the Contractor’s breach and obtain a refund (if payment for the Goods has already been made) from the Contractor in respect of the Goods concerned together with payment of any additional expenditure reasonably incurred by the Client in obtaining other Goods in replacement provided that the Client uses its reasonable endeavours to mitigate any additional expenditure in obtaining replacement Goods.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance Type SJOG CS Requirement Levels held by Tenderer Employer’s Liability €13,000,000 € Public Liability €6,500,000 € Product Liability €6,500,000 € Name of Insurer
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance Type SJOG CS Requirement Levels held by Tenderer Employer’s Liability €13,000,000 € Public Liability €6,500,000 € Product Liability €6,500,000 € Name of Insurer

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Therefore, the relevant evidence to satisfy the minimum requirements stated below must be submitted promptly on request by SJOGCS
• Section 2 Tenderer’s Statement and Declaration as to Personal Circumstances of the Tenderer 5
• Section 5 Pricing Schedule Response Section 14
• • Tenderers should ensure to read the RFT document (“RFT”) associated with this Competition before completing and submitting this RFT Response Document (“RFT Response”).
• • Responses to this RFT Response document should be completed in the format provided. If Tenderer requires additional documentation to be attached to complement the response, the appendix title and reference should be added to the respective response field and must follow the page limit as set out in item 3.3.1 of the RFT documents.
• 1. We understand the nature and extent of the Goods required to be delivered as described in Requirements and Specifications at Appendix 1 to the RFT.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Scientific Equipment & Laboratory
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• [insert number] calendar days either Party may terminate at 14 days notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• Having examined your Request for Tenders (the “RFT”) including the Instructions to Tenderers, the Selection and Award Criteria, the Requirements and Specifications, and the Terms and Conditions of the Goods Contract, we hereby declare the following:

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 2_RFT Response Document_SMP_Rev1.0.docx, 3_Goods contract_Sensory Pods.docx, RFT) for the provision of.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Schedule Response Section 14 , RFT document (“RFT”) associated with this Competition before completing and submitt, RFT Response Document (“RFT Response”)..