CANCELLED - Single-Party Framework Agreement for the implementation, maintenance and support of a Learning Experience Platform (LXP) and related services for the Institute of Public Administration.

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Institute of Public Administration_299 ran this procurement for “CANCELLED - Single-Party Framework Agreement for the implementation, maintenance and support of a Learning Experience Platform (LXP) and related services for the Institute of Public Administration.” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: CANCELLED - Single-Party Framework Agreement for the implementation, maintenance and support of a Learning Experience Platform (LXP) and related services for the Institute of Public Administration.
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Candidates must provide information which demonstrates operation of Health & Safety systems and procedures in line with all relevant Safety, Health & Welfare
• Weighting: 60% (maximum marks: 6,000; minimum marks required: 3,000) Minimum requirement to remain eligible in the competition: Candidates must refer to instances within the last five (5) years which demonstrate that they have successfully delivered services of a comparable nature and
• Weighting: 20% (maximum marks: 2,000; minimum marks required: 1,000) Minimum requirement to remain eligible in the competition: Candidates should provide information on the measures, standards, policies and oversight in place to ensure the delivery of a quality service
• – April), the IPA supports teaching and learning programmes 7 days
• Title: Single-Party Framework Agreement for the implementation, maintenance and support of a Learning Experience Platform (LXP) and related services for the Institute of Public Administration.
• A6 Health and Safety Candidates must provide information which demonstrates operation of Health & Safety systems and procedures in line with all relevant Safety, Health & Welfare at Work legislation. The Contracting Authority reserves the right to seek further information to verify compliance. Evidence of compliance will be required as condition of contract award.
• To achieve minimum marks, Candidates must demonstrate access to at least the minimum numbers of skilled personnel stated below. Please note: 1. The skills outlined may reside in the same person. 2. Candidates are reminded that they may rely on the resources of other entities on condition that they are fully described (refer to Section A1 above), and that candidates can prove that they will have these resources at their disposal when required. 3. Candidates must indicate whether they have access to the minimum personnel and skills required (as described below) by filling in the relevant box. The actual number of resources available is to be provided for information purposes only and will not impact on the score. Please also attach an organisation chart, clearly identifying all relevant departments, divisions, and third parties, if applicable. Additional marks are available for other additional information you consider relevant to demonstrate the capability of your organisation to provide skilled resources and expertise to deliver the required services Note #1: If third parties are being relied upon to meet the skillsets this must be clearly identified and sourced from the third parties outlined in the General Information requested in A1. Note #2: This assessment does not relate to CVs or specific experience. This will be tested as an award criterion at the next stage
• Candidates must refer to instances within the last five (5) years which demonstrate that they have successfully delivered services of a comparable nature and scale on three (3) occasions. The contracts listed should be chosen to demonstrate the firm’s skills, efficiency, experience and reliability in the relevant areas of expertise. In completing the table for each reference contract, Candidates must provide sufficient information to enable the Contracting Authority to assess whether the services have been successfully delivered, and their comparability to the requirements of this contract.
• Note #1: All required fields should be completed in full. In the event that the information requested on the value of contracts or identity of clients is considered confidential, tenderers must ensure that they provide sufficient information to allow the Contracting Authority to judge the similarity of these contracts to the services required. Note #2: Where the Candidate is a grouping relying on the resources of others to meet the previous experience requirement, one of the projects must be from the third party identified above under Section A1. Note #3: Candidates must note that they are to provide contact details for referees for each reference project. The Contracting Authority has the right to contact the referees to verify the information being provided, without further reference to the Candidate. It is the responsibility of Candidates to satisfy themselves that the nominated contact person is in a position to provide a reference if contacted by the Contracting Authority. Candidates should also note that the Contracting Authority may at its discretion contact all referees or referees for the Candidates that will be
• [IPA LXP Qualification Questionnaire - Appendix A.docx] further reference to the Candidate. It is the responsibility of Candidates to satisfy themselves that the nominated contact person is in a position to provide a reference if contacted by the Contracting Authority. Candidates should also note that the Contracting Authority may at its discretion contact all referees or referees for the Candidates that will be invited to tender only. Note #4: The Contracting Authority may require supporting documentation to verify the details provided by the Candidate and Candidates must provide such supporting information without delay when requested by the Contracting Authority. However, where the Candidate is unable, for a valid reason, to provide the requested documentation, the Candidate must inform the Contracting Authority of the reason as to why the documentation cannot be supplied and, if the Contracting Authority considers the reason given to be valid, provide such other suitable alternative documentation to prove, to the satisfaction of the Contracting Authority, that they have the required capacity to deliver the services. Note #5: Candidates must note the Contracting Authority may deem a Candidate inadmissible based on the feedback received from the referees indicated in the application, where applicable.
• Candidates must provide information on the measures, standards, policies and oversight in place to ensure the delivery of a quality service. Any Quality Management, Best Practice and Standards Adherence measures cited must be “pertinent” to the subject matter of this procurement process and “relevant” to the Candidate responding to this Qualification Questionnaire. Pertinent and relevant Quality Assurance processes certified by an independent third party will generally score higher marks than in-house only systems. The purpose of this question is to ascertain the candidate’s approach and capability as regards delivering a quality service. This can be demonstrated by providing details of an in-house Quality Management System (QMS) and/or by providing details of relevant and pertinent independent third-party certified quality certifications. “Relevant” in Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• – April), the IPA supports teaching and learning programmes 7 days
• [IPA LXP Qualification Questionnaire - Appendix A.docx] to provide skilled resources and expertise to deliver the required services. For example: * The qualifications, certifications, professional memberships, and length of professional experience that the resources possess. * Your organisation’s ability to scale your resources to meet the demands of different projects or client engagements. This can include your capacity to quickly ramp up or down the team size, from within existing resources, allocate additional resources when needed, or provide flexibility in resource allocation. * Your organisation’s approach to training and professional development for your resources. This could include information on your commitment to staying updated with the latest technologies, participation in relevant training programmes or conferences, and any internal initiatives for continuous skill enhancement. * How the transfer of knowledge, skills, and expertise from experienced employees to their colleagues or successors is performed. This could include how your organisation seeks to preserve institutional knowledge and ensure a smooth transition of responsibilities and organisational memory.
• Please include any other additional information you consider relevant to demonstrate the capability of your organisation to provide skilled resources and expertise to deliver the required services. For example: * The qualifications, certifications, professional memberships, and length of professional experience that the resources possess. * Your organisation’s ability to scale your resources to meet the demands of different projects or client engagements. This can include your capacity to quickly ramp up or down the team size, from within existing resources, allocate additional resources when needed, or provide flexibility in resource allocation. * Your organisation’s approach to training and professional development for your resources. This could include information on your commitment to staying updated with the latest technologies, participation in relevant training programmes or conferences, and any internal initiatives for continuous skill enhancement. * How the transfer of knowledge,

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurances Insurance types and minimum required levels: * Employer’s Liability: €13 million * Public Liability: €6.5 million * Product Liability: €6; 5 million * Professional Indemnity: €1.5 million * Cyber Insurance: €2 million
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurances Insurance types and minimum required levels: * Employer’s Liability: €13 million * Public Liability: €6.5 million * Product Liability: €6
• 5 million * Professional Indemnity: €1.5 million * Cyber Insurance: €2 million
• 5 million * Cyber Insurance: €2 million I confirm that we have th
• Insurances Insurance types and minimum required levels: • Employer’s Liability: €13 million • Public Liability: €6.5 million • Product Liability: €6
• 5 million • Professional Indemnity: €1.5 million • Cyber Insurance: €2 million I conf

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — not specified in extract.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [IPA LXP Qualification Questionnaire - Appendix A.docx]
• Closing date for receipt of completed questionnaires 12 noon (Irish time) on Monday the 8th of December 2025
• • Note #1: A separate Appendix B Response Document must be used for applying. Candidate must not personalise or modify the current format.
• • Note #3: For the avoidance of doubt, it is emphasised that the information requested in this questionnaire is aimed solely at determining the suitability and choice of Candidates for entry to the dialogue stage. Only at the formal tendering stage will the selected participants be invited to tender in response to the specific requirements of the contract in the light of the published award criteria and the tender documents.
• A1 General information Candidates must complete this section. If the candidate is a grouping, then a separate questionnaire must be completed for each group member.
• [IPA LXP Qualification Questionnaire - Appendix A.docx]

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 month. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Candidates must declare that data will be hosted and processed within the European Economic Area (EEA), but data can also be hosted by any country determined
• Weighting: Pass/Fail Minimum requirement to remain eligible in the competition: Candidates must declare that data will be hosted and processed within the European Economic Area (EEA), but data can also be hosted by any country determined
• applications received) that also meet the minimum requirements will be invited to participate
• – April), the IPA supports teaching and learning programmes 7 days
• act, on the basis of the same terms, at any time during the 12 month tender validity
• [IPA LXP Qualification Questionnaire - Appendix A.docx]
• Closing date for receipt of completed questionnaires 12 noon (Irish time) on Monday the 8th of December 2025

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: IPA LXP Qualification Questionnaire - Appendix A.docx, Appendix A.docx] ![A logo with blue and yellow stripes AI-generated content may be inco, Appendix B Response Document must be used for applying. Candidate must not personalise o.
• eTenders CFT / notice reference: OJEU Ref: 6914711 .
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix A.docx] ** , Appendix A.docx] A8 **Declaration of Bona Fides, Statutory Obligations, Art. 5K, Appendix A.docx] are being relied upon to meet the skillsets this must be clearly identi.