ET2505 - RFT for the Provision, Support and Maintenance of a Cloud Based Project and Portfolio Management Solution

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Road Safety Authority (RSA) ran this procurement for “ET2505 - RFT for the Provision, Support and Maintenance of a Cloud Based Project and Portfolio Management Solution” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: ET2505 - RFT for the Provision, Support and Maintenance of a Cloud Based Project and Portfolio Management Solution
• “Operating Service Level” – the minimum level of performance for a Service Level which is
• Baseline Standards which provide a minimum level of security for public service bodies,
• supply its Tax Clearance Access Number and Tax Reference Number to facilitate on
• ting that the Services are included within the Contractor’s ISO 27001 certification
• this declaration, by supplying their Tax Clearance Access umber and Tax Reference Number to facilitate on-line verification of the Tenderer’s tax
• we do. Our values of integrity, accountability, making a difference, service excellence,
• Zero Serious Injuries by 2050. The road safety transformation programme supports delivery
• Our Corporate Plan 2022–2025 contains a framework of five strategic themes to support the
• central support services including:
• Corporate Services (Facility Management, Health and Safety, FOI)
• This directorate leads on customer care and deliver a range of supports services to RSA Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• as a minimum, carry the levels and types of insurance set out below under forms of policy which are acceptable to the RSA, acting reasonably: (a) employer’s liability insurance to a limit no less than €12,700,000 (twelve million seven hundred thousand
• 2006. They include the presentation for Government approval of the Road Safety Strategy
• Safety Strategy whose primary aim is to reduce the number of deaths and serious injuries on
• Zero Serious Injuries by 2050. The road safety transformation programme supports delivery

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; as a minimum, carry the levels and types of insurance set out below under forms of policy which are acceptable to the RSA, acting reasonably: (a) employer’s liability insurance to a limit no less than €12,700,000 (twelve million seven hundred thousand; euro) any one claim or series of claims arising out of a single occurrence; (b) public liability insurance RSA, acting reasonably: (a) employer’s liability insurance to a limit no less than €12,700,000 (twelve million seven hundred thousand
• Certifications — as a minimum, carry the levels and types of insurance set out below under forms of policy which are acceptable to the RSA, acting reasonably: (a) employer’s liability insurance to a limit no less than €12,700,000 (twelve million seven hundred thousand; euro) any one claim or series of claims arising out of a single occurrence; (b) public liability insurance RSA, acting reasonably: (a) employer’s liability insurance to a limit no less than €12,700,000 (twelve million seven hundred thousand
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — euro) any one claim or series of claims arising out of a single occurrence; (b) public liability insurance RSA, acting reasonably: (a) employer’s liability insurance to a limit no less than €12,700,000 (twelve million seven hundred thousand; euro) any one claim or series of claims arising out of a single occurrence; (b) public liability insurance to a limit no less than €6,500,000 (six million five hundred thousand euro any one claim or series of claims arising out of a single occurrence); (c) professional indemnity insurance of €500,000 (one million euro) in the aggregate and;; (d) cyber liability insurance of €5,000,000 (five million euro) in the aggregate; Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• as a minimum, carry the levels and types of insurance set out below under forms of policy which are acceptable to the RSA, acting reasonably: (a) employer’s liability insurance to a limit no less than €12,700,000 (twelve million seven hundred thousand
• euro) any one claim or series of claims arising out of a single occurrence; (b) public liability insurance RSA, acting reasonably: (a) employer’s liability insurance to a limit no less than €12,700,000 (twelve million seven hundred thousand
• euro) any one claim or series of claims arising out of a single occurrence; (b) public liability insurance to a limit no less than €6,500,000 (six million five hundred thousand euro any one claim or series of claims arising out of a single occurrence); (c) professional indemnity insurance of €500,000 (one million euro) in the aggregate and;
• (d) cyber liability insurance of €5,000,000 (five million euro) in the aggregate;
• Insurance type Minimum level of indemnity Currently hold Undertake to obtain if successful Employers Liability €12,700,000 in respect of any one claim or series of

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• this declaration, by supplying their Tax Clearance Access umber and Tax Reference Number to facilitate on-line verification of the Tenderer’s tax
• [00. RFT Document - ET2505.pdf] OLLUSION CERTIFICATE
• APPENDIX 8 – DATA PROTECTION NOTICE
• APPENDIX 9 – TYPICAL PROJECT INFORMATION FIELDS
• APPENDIX 10 – TYPICAL DASHBOARD FIELDS

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 month. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• subject to its obligations at law, up to a maximum Term of 84 months
• tor’s invoice it shall discharge the relevant amount within 30 days of receipt by the RSA of such invoice
• initial term of 36 months from the Commencement Date (the “Initia
• t to extend the Initial Contract Term for a period of up to 12 months, with a maximum of four such extensions
• maximum duration of 84 months on the same terms and conditions
• requested (up to approximately 125 users over the Term of the Contract)
• collaboration and partnership underpin how we work with each other and for others as we

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 00. RFT Document - ET2505.pdf, RFT for the Provision, Support and Maintenance of a Cloud Based Project and Portfol, RFT Document - ET2505.pdf] OLLUSION CERTIFICATE.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: APPENDIX 7 – CONTRACT, APPENDIX 8 – DATA PROTECTION NOTICE, APPENDIX 9 – TYPICAL PROJECT INFORMATION FIELDS.