SI-2530 Request for Tender for Communication and Event Management Company for a National 'Sport for All' Festival

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Sport Ireland ran this procurement for “SI-2530 Request for Tender for Communication and Event Management Company for a National 'Sport for All' Festival” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12,700,000 (if applicable) Public Liability €6,500,000 Product Liability n/a Professional Indemnity €1,000,000 2
• derer’s Statement at Appendix 3, Tenderers confirm that, if awarded a Services Contract under this Competition, (i) they will, from Liability n/a Professional Indemnity €1,000,000 2
• the proposed Services Contracts may amount to some €130,000 (excl
• Lot 1 – Communication Services for €55k and Lot 2 – Event Management for €75k over an 8
• 1 – Communication Services for €55k and Lot 2 – Event Management for €75k over an 8
• [SI-2530 Sport for All Festival RFT.pdf] ServicesRFT160125
• tenders (“RFT”) from economic operators (“Tenderers”) for the provision of the services as
• described in Appendix 1 to this RFT (the “Services”).
• In summary, the Services comprise: Sport Ireland is looking to appoint a supplier or
• suppliers to provide communication services and event management of the National
• [SI-2530 Sport for All Festival RFT.pdf] 1 - Communications Services
• that may result from this Competition (the “Services Contract”) will be issued for a term of Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Contracting Authority policy seeks to encourage participation on a fair and equal basis by

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12,700,000 (if applicable) Public Liability €6,500,000 Product Liability n/a Professional Indemnity €1,000,000 2; derer’s Statement at Appendix 3, Tenderers confirm that, if awarded a Services Contract under this Competition, (i) they will, from Liability n/a Professional Indemnity €1,000,000 2
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12,700,000 (if applicable) Public Liability €6,500,000 Product Liability n/a Professional Indemnity €1,000,000 2
• derer’s Statement at Appendix 3, Tenderers confirm that, if awarded a Services Contract under this Competition, (i) they will, from Liability n/a Professional Indemnity €1,000,000 2
• es in place Insurance Type Level required if successful Level in Place Details of Any Excess Renewal Date Employers Liability €12,700,000.00 € Public Liability €6,500,
• 00 € Professional Indemnity €1,000,000.00 € AND I confirm

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• derer’s Statement at Appendix 3, Tenderers confirm that, if awarded a Services Contract under this Competition, (i) they will, from Liability n/a Professional Indemnity €1,000,000 2
• [SI-2530 Sport for All Festival RFT.pdf] ServicesRFT160125
• Declaration as to Personal Circumstances of Tenderer
• described in Appendix 1 to this RFT (the “Services”).
• Tenderers may submit a tender response for one or both Lots. Only those tenderers who
• [SI-2530 Sport for All Festival RFT.pdf] 1 - Communications Services

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 8 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12,700,000 (if applicable) Public Liability €6,500,000 Product Liability n/a Professional Indemnity €1,000,000 2
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• up to 2 months with a maximum of two such extension or
• ontinues for 30 calendar days either Party may terminate at 14 days notice
• are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• that may result from this Competition (the “Services Contract”) will be issued for a term of

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: SI-2530 Sport for All Festival RFT.pdf, for each Lot . 2.6.5 All Tenders submitted in soft copy must be compiled such that they can be read immediately using Microsoft Word/Microsoft Excel/PDF. The Contracting

[SI-2530 Sport for All Festival RFT.pdf, for each Lot . 2.6.5 All Tenders submitted in soft copy must be compiled such that they can be read immediately using Microsoft Word/Microsoft Excel/PDF. The Contracting Authority is not responsible for corruption in electronic documents. Tenderers must ensure electronic documents are not corrupt. 2.7 QUERIES AND CLARIFICATIONS 2.7.1 All queries relating to any aspect of this Competition or of this RFT must be directed to the messaging facility on www.etenders.gov.ie. Queries will be accepted no later than 5pm on Wednesday 19th November 2025 unless otherwise published by the Contracting Authority. For the avoidance of doubt, Tenderers may not contact the Contracting Authority directly regarding any aspect of this Competition. 2.7.2 All responses to queries will be issued by the Contracting Authority via the messaging facility on www.etenders.gov.ie. Where appropriate, queries may be amalgamated. Tenderers should note that the Contracting Authority will not respond to individual Tenderers privately. 2.7.3 The Contracting Authority reserves the right to issue or seek written clarifications. 2.7.4 The Contracting Authority reserves the right at any time before the Tender Deadline, to update or amend the information contained in this document and/or to extend the Tender

8 Deadline. Participating Tenderers will be informed of any such amendment or extension through the eTenders website. 2.7.5 Tenderers should ensure that they register their interest in this Competition, by clicking on the “Accept” button on www.etenders.gov.ie, in order to receive all responses to queries and other updates in relation to this Competition. 2.8 TENDERING

[SI-2530 Sport for All Festival RFT.pdf.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 3, Tenderers confirm that, if awarded a Services Contract under this Competitio, RFT.pdf] ServicesRFT160125, Appendix 1:.