Call for Tender Outsourced Payroll Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Coimisiún na Meán ran this procurement for “Call for Tender Outsourced Payroll Services” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Call for Tender Outsourced Payroll Services
• ul Tenderer shall, for the duration of the Services Contract, hold the following minimum levels of insurance: Type of Insurance Indemnity Limit Employer’s Liability €12,700,000 Public Liability €6,500,000 Professional Indemnity €1,000,000 Cyber Insurance €2,000,000 2
• (the “Services Contract”) will be issued for a term of 24 months (the “Term”)
• Tenders (“CfT”) from economic operators (“Tenderers”) for the provision of the services
• described in Appendix 1 to this CfT (the “Services”).
• The Services comprise the provision of a fully outsourced payroll function, including the
• (the “Services Contract”) will be issued for a term of 24 months (the “Term”).
• total expenditure on the Services over the Term and any extensions. This figure represents
• does not constitute an offer or commitment to enter into a Services Contract. No contractual
• rights will exist unless and until a formal written Services Contract is executed by the
• execution. The award of a Services Contract will not confer exclusivity.
• Tenderers should note the terms and conditions of the Services Contract at Appendix 5. The Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• the maximum available funding and is not a guarantee of expenditure.
• for refunding to employee by the same day.
• Apply deductions, benefits, refunds and adjustments as required.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; ul Tenderer shall, for the duration of the Services Contract, hold the following minimum levels of insurance: Type of Insurance Indemnity Limit Employer’s Liability €12,700,000 Public Liability €6,500,000 Professional Indemnity €1,000,000 Cyber Insurance €2,000,000 2
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• A of the RfT refers) Requirement: Tenderers must have achieved a minimum annual turnover of at least €440,000 for each of the past three financial
• ul Tenderer shall, for the duration of the Services Contract, hold the following minimum levels of insurance: Type of Insurance Indemnity Limit Employer’s Liability €12,700,000 Public Liability €6,500,000 Professional Indemnity €1,000,000 Cyber Insurance €2,000,000 2

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [Call for Tenders Outsourced Payroll.pdf] Coimisiún na Meán: Payroll Tender
• Declaration as to Personal Circumstances of Tenderer
• described in Appendix 1 to this CfT (the “Services”).
• [Call for Tenders Outsourced Payroll.pdf] all associated statutory reporting obligations and the handling of payroll-related queries.
• [Call for Tenders Outsourced Payroll.pdf] T and related documents. However, no warranty is given, and no liability is accepted.
• Authority will act as Data Controller in respect of any Personal Data submitted. Tenderers, as

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• [insert number]calendar days either Party may terminate at 14 days notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• (the “Services Contract”) will be issued for a term of 24 months (the “Term”)
• (the “Services Contract”) will be issued for a term of 24 months (the “Term”).

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Call for Tenders Outsourced Payroll.pdf, Draft services-contract-06112025.docx, RfT refers) Requirement: Tenderers must have achieved a minimum annual tu.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RfT, Tenderers must achieve a minimum of 60% of the marks available across *Awa, Appendix 1:, Appendix 2:.