Supply of Motor Vehicles for The Brothers of Charity Services Ireland (BOCSI)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Corlann ran this procurement for “Supply of Motor Vehicles for The Brothers of Charity Services Ireland (BOCSI)” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Supply of Motor Vehicles for The Brothers of Charity Services Ireland (BOCSI)
• [RTF for Supply of New Vehicles to Brothers of Charity Services Ireland 6911360.docx] Brothers of Charity Services Ireland
• 
• Request for Tenders for the Supply of Vehicles
• [RTF for Supply of New Vehicles to Brothers of Charity Services Ireland 6911360.docx] Part 1: Introduction
• Appendix 7: Supply of Goods Contract
• [RTF for Supply of New Vehicles to Brothers of Charity Services Ireland 6911360.docx]
• 1.1 Brothers of Charity Services Ireland (the “Contracting Authority”) invites tenders (“Tenders”) to this Request for Tenders (“RFT”) from economic operators (“Tenderers”) for the supply of Supply of:- 1. One x L3H2 Wheelchair Adapted Vehicles per specification at Appendix 1 2. Six x Driver plus 6 passenger vehicles to include Lowered Floor Access for Wheelchair Passenger per specification at Appendix 2. 3. Three x 9-Seater standard minibus non-adapted per specification at Appendix 3. 4. Four x Standard 7-seater non-adapted vehicles per specification at Appendix 4 5. One x L2H2 M1 Crew Cab to accommodate driver plus 6 Passengers. Appendix 5 The Brothers of Charity Ireland reserves the right to increase/decrease the quantity of any vehicle requirement by plus or minus 2 units. The vehicles will be new and registered (pre-registered vehicles may be acceptable; refer to specification in appendices) to the Brothers of Charity Services Ireland at the location that will be specified by the Brothers of Charity Services Ireland. Tenderers should refer to the vehicle specifications included at Appendix 1 to 5.
• 1.2 The Goods comprise the delivery of new adapted vehicles to the Brothers of Charity Services Ireland CLG across regions where services are delivered.
• [RTF for Supply of New Vehicles to Brothers of Charity Services Ireland 6911360.docx]
• 2.1.2 The Contracting Authority does not bind itself to accept the lowest priced Tender or any Tender. This RFT does not constitute an offer or commitment to enter into a Contract. No contractual rights in relation to the Contracting Authority will exist unless and until a formal written Contract for the Supply of Goods has been executed by or on behalf of the Contracting Authority and an official order has issued for the supply of the goods under the contract. Any notification of preferred bidder status by the Contracting Authority shall not give rise to any enforceable rights by the Tenderer. The Contracting Authority may cancel this Competition at any time prior to a formal written Services Contract being executed by or on behalf of the Contracting Authority. The award of a Contract for the Supply of Goods does not confer exclusivity on the successful Tenderer.
• [RTF for Supply of New Vehicles to Brothers of Charity Services Ireland 6911360.docx] 1.4 In this clause 2.1.4, “Data Protection Laws” means all applicable national and EU data protection laws, regulations and guidelines including but not limited to Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (the “General Data Protection Regulation”), and any guidelines and codes of practice issued by the Office of the Data Protection Commission or other supervisory authority for data protection in Ireland from time to time. The Contracting Authority will be a Data Controller (where Data Controller has the meaning given under the Data Protection Laws) in respect of any Personal Data (where Personal Data has the meaning given under the Data Protection Laws) required to be provided by the Tenderer in response to this RFT. The Tenderer, as Data Controller in respect of any Personal Data provided by it in its Tender, is required to confirm in the statement required under paragraph 2.4 below that all Data Subjects (where Data Subject has the meaning given under the Data Protection Laws) whose Personal Data is provided by the Tenderer have consented to the processing of such Personal Data by the Tenderer, the Contracting Authority, the Evaluation Team and the supplier of the etenders.gov.ie website, for the purposes of the participation of the Tenderer in this Competition or that the Tenderer otherwise has a legal basis for providing such Personal Data to the Contracting Authority for the purposes of its participation in this Competition.

3. Background & buyer context

The extract showed a structured PQQ-to-ITT sequence intended to shortlist capable bidders before full award-stage submission. Programme and policy framing was only partially visible, but continuity and modernisation drivers were evident in the procurement design.

4. Eligibility & selection criteria

• Turnover requirement — not specified for this tender
• Insurance — not specified for this tender
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• 1. 1 x L3H2 Vehicle for Driver and 8 Passengers adapted for wheelchair use. Appendix 1
• 2. 6 x Driver + 6 passenger lowered floor vehicle adapted for wheelchair passenger. Appendix 2
• 3. 3 x 9-Seater non-adapted minibuses. Appendix 3
• 4. 4 x 7-Seater non-adapted vehicles Appendix 4
• Appendix 1: Vehicle Specification L3H2 Wheelchair adapted vehicle
• Appendix 2: Vehicle Specification Driver plus 6 Passenger WAV

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 6 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• 1.3 The Contracting Authority may decide to award part or all of the contracts to a single or multiple tenderers. The Contracting Authority may decide to divide each lot between multiple suppliers.
• [RTF for Supply of New Vehicles to Brothers of Charity Services Ireland 6911360.docx] 1.4 In this clause 2.1.4, “Data Protection Laws” means all applicable national and EU data protection laws, regulations and guidelines including but not limited to Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (the “General Data Protection Regulation”), and any guidelines and codes of practice issued by the Office of the Data Protection Commission or other supervisory authority for data protection in Ireland from time to time. The Contracting Authority will be a Data Controller (where Data Controller has the meaning given under the Data Protection Laws) in respect of any Personal Data (where Personal Data has the meaning given under the Data Protection Laws) required to be provided by the Tenderer in response to this RFT. The Tenderer, as Data Controller in respect of any Personal Data provided by it in its Tender, is required to confirm in the statement required under paragraph 2.4 below that all Data Subjects (where Data Subject has the meaning given under the Data Protection Laws) whose Personal Data is provided by the Tenderer have consented to the processing of such Personal Data by the Tenderer, the Contracting Authority, the Evaluation Team and the supplier of the etenders.gov.ie website, for the purposes of the participation of the Tenderer in this Competition or that the Tenderer otherwise has a legal basis for providing such Personal Data to the Contracting Authority for the purposes of its participation in this Competition.
• 2.2.1 Tenderers should note the terms and conditions of the Contract at Appendix 7 to this RFT.
• 2.2.2 Tenderers are required to confirm their acceptance of the terms and conditions of the Supply of Goods Contract by signing the Tenderer’s Statement at Appendix 6. Tenderers may not amend the Contract.
• [RTF for Supply of New Vehicles to Brothers of Charity Services Ireland 6911360.docx] Where a group of undertakings (in whatever form and regardless of the legal relationship between them) come together to submit a Tender in response to this RFT, the Contracting Authority will deal with all matters relating to this public procurement competition through the entity who will carry overall responsibility for the performance of the Contract only (“Prime Contractor”), irrespective of whether or not tasks are to be performed by a subcontractor or other consortium members (the “Subcontractor”). The Tenderer must clearly set out the name, title, telephone number, postal address, facsimile number and e-mail address of the nominated contact personnel of the Prime Contractor authorised to represent the Tenderer and to whom all communications shall be directed and accepted until this Competition has been completed or terminated. Correspondence from any other person (including from any Subcontractor) will NOT be accepted, acknowledged or responded to.
• [RTF for Supply of New Vehicles to Brothers of Charity Services Ireland 6911360.docx] All costs and expenses incurred by Tenderers relating to their participation in this Competition including, but not being limited to, site visits, field trials, demonstrations and/or presentations shall be borne by and are a matter for discharge by the Tenderers exclusively.
• 2.8.4 Payments for Goods provided pursuant to this RFT shall be subject to and made in accordance with the Supply of Goods Contract at Appendix 7 to this RFT.

9. Risks, red flags & unusuals

• Numeric qualification gates were only partially visible, so eligibility certainty required full pack review.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — specialist operator with compliant procurement governance and evidencable experience.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RTF for Supply of New Vehicles to Brothers of Charity Services Ireland 6911360.docx, Appendix 1, Appendix 2.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 3, Appendix 4, Appendix 5.