Supply and Delivery of a 4x4 Tractor for Inland Fisheries Ireland

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Inland Fisheries Ireland ran this procurement for “Supply and Delivery of a 4x4 Tractor for Inland Fisheries Ireland” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Supply and Delivery of a 4x4 Tractor for Inland Fisheries Ireland
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• Inland Fisheries Ireland (IFI) (the “Contracting Authority”) invites tenders to this request for tenders from economic operators for the supply and delivery of a 4x4 Tractor as described in Section 3 of this Request for Tenders (RFT).
• Promote, support, facilitate, and advise the Minister on the conservation, protection, management, marketing, development, and improvement of inland fisheries, including sea angling.
• Ensure the implementation and delivery of policy and strategies developed under (b) as agreed with the Minister.
• IFI protection staff use the latest technologies to provide an intelligence-led fisheries protection service throughout Ireland's 74,000 km of rivers and streams and 12,000 lakes, while also patrolling out to the 12-mile coastal limit. IFI’s development and conservation teams work in cooperation with and other agencies to restore damaged habitats to their natural state. IFI and its predecessors have a long history of contributing an evidence base to support the management, policy development, and provision of advice directed at the conservation, protection, and sustainable exploitation of Ireland’s fish populations. The Research
• [RFT Tractor Ballina 311025.docx] in cooperation with and other agencies to restore damaged habitats to their natural state. IFI and its predecessors have a long history of contributing an evidence base to support the management, policy development, and provision of advice directed at the conservation, protection, and sustainable exploitation of Ireland’s fish populations. The Research Division carries out applied fisheries research to assess the conservation status of Ireland's fish species, monitor fisheries stocks, and explore environmental issues impacting fish and their habitats. It also provides scientific advice to the Department of the Environment, Climate and Communications.
• The Board is responsible for shaping our priorities, providing strategic leadership and overseeing the implementation of organisation's statutory functions.
• Inland Fisheries Ireland requires the service of a competent Contractor for the Supply and Delivery of a 4x4 Tractor at our Ballina location as per the Specification and Requirements at 3.3.
• The minimum warranty required for the tractor is one year post entry into service and there will be additional consideration for the availability of standard manufacturer’s warranty above the minimum one year required, i.e. not as an additional extra.
• The response to this requirement must clearly identify who the warranty(s) is with, how long the warranty is applicable for and specifically what is included and/or excluded from the warranty. The response must also identify the recommended minimum service intervals required for the warranty to remain valid.
• Reliability and Continuity of Support and Service Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• The Contracting Authority promotes a policy of fair and equal participation by Small and Medium Enterprises (SMEs) in this competition. SMEs finding the scope beyond their technical or business capacity are encouraged, in line with paragraph 6.5, to explore collaboration possibilities with other SMEs or larger enterprises. Likewise, larger enterprises are encouraged, subject to paragraph 6.5, to find practical ways to include SMEs in their proposals, aiming to maximize the social and economic benefits of potential any Contracts arising from this competition. Particular attention will be given to those who emphasise both local and sustainable sourcing.
• 2.1. Background of the Contracting Authority
• Develop and advise the Minister on policy and national strategies relating to inland fisheries, including sea angling, and
• Ensure the implementation and delivery of policy and strategies developed under (b) as agreed with the Minister.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; with euro hitch bracket, 6ft width, reinforced bracing and nose blade Type of Insurance Indemnity Limit Type of Insurance Indemnity Limit Employer’s Liability €12.7million limit for any one claim or series of cl; aims arising out of a single occurrence Public Liability €6.5 million limit for any one claim or series of cl
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — with euro hitch bracket, 6ft width, reinforced bracing and nose blade Type of Insurance Indemnity Limit Type of Insurance Indemnity Limit Employer’s Liability €12.7million limit for any one claim or series of cl Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Tenderers meet the minimum turnover requirement of € 200,000 over each of the last three financial ye
• with euro hitch bracket, 6ft width, reinforced bracing and nose blade Type of Insurance Indemnity Limit Type of Insurance Indemnity Limit Employer’s Liability €12.7million limit for any one claim or series of cl
• aims arising out of a single occurrence Public Liability €6.5 million limit for any one claim or series of cl
• aims arising out of a single occurrence Product Liability €6.5 million for each and every claim excluding defe
• nce costs Professional Indemnity € of claims arising out of a single occurrence Public Liability €6.5 million limit for any one claim or series of cl

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Appendix 3A: Schedule C-Declaration of non-notifiable foreign financial contributions (valued between €200,000 and €999,000 in the last three years preceding the declaration)
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €200,000 and €999,000 in the last three (3) years preceding the declaration
• For reporting of foreign financial contributions which are of a value between €200,000 and €999,000 in the last three (3) years preceding the declaration:
• Appendix 3A: Schedule D- Declaration of non-notifiable foreign financial contributions (valued between €1,000,000 and €3,999,000 in the last three years preceding the declaration)
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration
• where the notifying party has been in receipt of foreign financial contributions which are valued between €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 10 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €200,000 and €999,000 in the last three (3) years preceding the declaration
• 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration
• where the notifying party has been in receipt of foreign financial contributions which are valued between €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration
• Description Tenderers must provide a tractor that is compliant with the minimum requirements set out in section 3 of this RFT
• Any contract that may result from this Competition (the “ Contract”) will be issued for a will be issued for a fixed term that shall not exceed (‘‘The Term’’)
• The Contracting Authority promotes a policy of fair and equal participation by Small and Medium Enterprises (SMEs) in this competition. SMEs finding the scope beyond their technical or business capacity are encouraged, in line with paragraph 6.5, to explore collaboration possibilities with other SMEs or larger enterprises. Likewise, larger enterprises are encouraged, subject to paragraph 6.5, to find practical ways to include SMEs in their proposals, aiming to maximize the social and economic benefits of potential any Contracts arising from this competition. Particular attention will be given to those who emphasise both local and sustainable sourcing.
• IFI operates under the Department of the Environment, Climate and Communications. Its principal function, as outlined in Section 7 (2) of the Inland Fisheries Act of 2010, is the protection, management, and conservation of the inland fisheries resource. The general functions of IFI are to:

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT Tractor Ballina 311025.docx, Appendix 3A: Schedule C-Declaration of non-notifiable foreign financial contributions (v, Appendix 3A: Schedule D- Declaration of non-notifiable foreign financial contributions (.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT, RFT Tractor Ballina 311025.docx] Request for Tender (RFT), RFT)..