Request for Tender Electric Bikes and Accessories

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Athlone Baysports ran this procurement for “Request for Tender Electric Bikes and Accessories” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Data Protection Legislation and Service Provider Confidentiality Agreement As part of award, the nominated Tender must sign a a minimum average annual turnover of €100,000 (excl
• We confirm our agreement to sign the Baysports Service Provider Confidentiality Agreement if successful in this tender competition: Yes/No Employer’s Liability €13,000,000 limit for any one claim or series of cla
• ll be expected to deliver all equipment by June 2026 coordinating with Baysports to ensure minimal disruption to existing operations
• [RfQ for Electric Bikes.docx] Baysports is Ireland’s largest inflatable waterpark and a nationally recognised outdoor adventure centre located at Hodson Bay, Athlone, Co. Roscommon. Since 2008, Baysports has attracted many visitors annually, offering a broad range of water-based activities including kayaking, stand-up paddleboarding, pedal boats, and its award-winning inflatable waterpark. The site plays a key role in driving eco-tourism and outdoor recreation in the Midlands region. Baysports is keen to offer services to those who may have a preference for land-based activities.
• This procurement is a strategic development designed to expand Baysports' adventure tourism offering, enhance visitor experiences, improve sustainability, and increase accessibility for all. As part of our commitment to inclusivity, Baysports aims to create a welcoming environment for people of all ages, abilities, and backgrounds — including individuals with additional needs. The new equipment will support the development of activities that are more adaptable, and more inclusive, ensuring everyone has the opportunity to enjoy the health and wellbeing benefits of outdoor recreation. Specifically, Baysports is seeking tenders for the supply and delivery of the following items:
• This initiative is partially funded through the Just Transition Fund (JTF), supporting sustainable economic diversification and low-carbon tourism development in the region. The new equipment will help Baysports introduce additional environmentally friendly recreation options, extend the operational season beyond summer, and increase accessibility to Lough Ree and surrounding trails.
• The electric bicycles will be the perfect complement to our existing product offering, allowing customers to access and to cover long distances with ease so they can take in the vast beauty of the lake and get an appreciation for the size and scale of this ever-important habitat. will support new water-based eco-tour and family offerings on the lake.
• [RfQ for Electric Bikes.docx] long distances with ease so they can take in the vast beauty of the lake and get an appreciation for the size and scale of this ever-important habitat. will support new water-based eco-tour and family offerings on the lake.
• The successful supplier(s) will be expected to deliver all equipment by June 2026 coordinating with Baysports to ensure minimal disruption to existing operations during delivery or installation. The Contracting Authority estimates that the expenditure on the Goods to be covered by the proposed Goods Contract may amount to some €90,000 (excluding VAT). Tenderers must understand that this figure is an estimate only.
• • All goods must be free from forced labour, child labour, and modern slavery in all parts of the supply chain.
• • We are committed to ensuring that our procurement supports human rights, safe working conditions, and sustainable supply chains.
• The purpose of this tender is to procure high-quality, ethically sourced, and accessible outdoor recreation equipment that will allow Baysports to expand its adventure tourism offerings, create new local employment opportunities, promote inclusive access for people of all abilities, and support sustainable economic growth in the region consistent with Just Transition. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• ll be expected to deliver all equipment by June 2026 coordinating with Baysports to ensure minimal disruption to existing operations
• This project is co-funded by the Government of Ireland and the European Union through the EU Just Transition Fund
• This procurement is a strategic development designed to expand Baysports' adventure tourism offering, enhance visitor experiences, improve sustainability, and increase accessibility for all. As part of our commitment to inclusivity, Baysports aims to create a welcoming environment for people of all ages, abilities, and backgrounds — including individuals with additional needs. The new equipment will support the development of activities that are more adaptable, and more inclusive, ensuring everyone has the opportunity to enjoy the health and wellbeing benefits of outdoor recreation. Specifically, Baysports is seeking tenders for the supply and delivery of the following items:
• This initiative is partially funded through the Just Transition Fund (JTF), supporting sustainable economic diversification and low-carbon tourism development in the region. The new equipment will help Baysports introduce additional environmentally friendly recreation options, extend the operational season beyond summer, and increase accessibility to Lough Ree and surrounding trails.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Valid insurance policies (public liability, employer’s liability minimum) as follows: Tenderers must have the following insurance cover in place and valid for the duration of the contract: Employer’s Liability €13,000,000 limit for any one claim or policies (; public liability, employer’s liability minimum) as follows: Tenderers must have the following insurance cover in place and valid for the duration of the contract: Employer’s Liability €13,000,000 limit for any one claim or series of cla
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Valid insurance policies (public liability, employer’s liability minimum) as follows: Tenderers must have the following insurance cover in place and valid for the duration of the contract: Employer’s Liability €13,000,000 limit for any one claim or policies (
• public liability, employer’s liability minimum) as follows: Tenderers must have the following insurance cover in place and valid for the duration of the contract: Employer’s Liability €13,000,000 limit for any one claim or series of cla
• Public liability €6,500,000 limit for any one claim or series of cla
• Product Liability €6,500,000 limit for any one claim or series of cla
• Tenderers must demonstrate a minimum average annual turnover of €100,000 (excl

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Tenderers must demonstrate via ESPD (tender response document that they have the following in place:
• • Completed European Single Procurement Document (ESPD) – confirming compliance with all mandatory criteria (included in the Tender Response document)
• • Completed pricing schedule – including full breakdown of costs per item, accessories, delivery, warranty, and any training or support services (Pricing Schedule document)
• Tenderers should note that the Contracting Authority does not prescribe a standard Goods Contract for this competition. Tenderers are required to submit, with their response, a copy of their standard Goods Contract (or proposed contractual terms and conditions) under which they would provide the goods. The Contracting Authority reserves the right to review and negotiate the terms of any proposed Goods Contract provided by tenderers.
• Methodology for calculating marks for Qualitative Criteria C Pricing
• For Award Criteria C (pricing) the following formula will be applied:

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: not stated. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Data Protection Legislation and Service Provider Confidentiality Agreement As part of award, the nominated Tender must sign a a minimum average annual turnover of €100,000 (excl
• ll be expected to deliver all equipment by June 2026 coordinating with Baysports to ensure minimal disruption to existing operations
• This procurement is a strategic development designed to expand Baysports' adventure tourism offering, enhance visitor experiences, improve sustainability, and increase accessibility for all. As part of our commitment to inclusivity, Baysports aims to create a welcoming environment for people of all ages, abilities, and backgrounds — including individuals with additional needs. The new equipment will support the development of activities that are more adaptable, and more inclusive, ensuring everyone has the opportunity to enjoy the health and wellbeing benefits of outdoor recreation. Specifically, Baysports is seeking tenders for the supply and delivery of the following items:
• This initiative is partially funded through the Just Transition Fund (JTF), supporting sustainable economic diversification and low-carbon tourism development in the region. The new equipment will help Baysports introduce additional environmentally friendly recreation options, extend the operational season beyond summer, and increase accessibility to Lough Ree and surrounding trails.
• The successful supplier(s) will be expected to deliver all equipment by June
• The successful supplier(s) will be expected to deliver all equipment by June 2026 coordinating with Baysports to ensure minimal disruption to existing operations during delivery or installation. The Contracting Authority estimates that the expenditure on the Goods to be covered by the proposed Goods Contract may amount to some €90,000 (excluding VAT). Tenderers must understand that this figure is an estimate only.
• All equipment must meet relevant CE, safety, and environmental standards and be suitable for high-volume commercial recreation.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RfQ for Electric Bikes.docx, RfT), schedules to avoid interference with Baysports' peak season.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: schedule – including full breakdown of costs per item, accessories, delivery, warranty,, Schedule document), RFT or applicable law..