Laois County Council tender for the provision of the Dog Warden Service and Dog Pound management

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Laois County Council ran this procurement for “Laois County Council tender for the provision of the Dog Warden Service in County Laois and for the management and operation of the Dog Pound at Ballacolla for Laois County Council” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Laois County Council tender for the provision of the Dog Warden Service in County Laois and for the management and operation of the Dog Pound at Ballacolla for Laois County Council
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13m Public Liability €6.5m Product Liability None Professional
• Indemnity & Insurance: The Service Provider shall provide Employers Liability Insurance with a limit of indemnity of €13m, Public Liability insurance with a limit of indemnity of €6.5m and Professional Indemnity Insurance wi
• the proposed Services Contract may amount to some €1,000,000 (excl
• st hold a minimum qualification of Leaving Certificate or equivalent and have a minimum of 3 years’ relevant experience Details must be provided on the staff where their core area of expertise is in animal control/ animal welfare/animal handling & husbandry including the maintenance of su
• 8 450 NaN 23 + 2 privilege 2 weeks once reaches 12m of service 52
• aN NaN NaN NaN NaN 950 NaN 23 + 2 privilege 2 weeks once reaches 12m of service 52
• [Request for Tender.pdf] ServicesRFT160125
• the Dog Warden Service in County Laois and for the
• services as described in Appendix 1 to this RFT (the “Services”).
• In summary, the Services comprise: the provision of the Dog Warden Service in County
• that may result from this Competition (the “Services Contract”) will be issued for a term of Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Pass/Fail C: Public Liability Insurance Minimum €6,500,000. Note that the policy must be for the ful
• Minimum €6,500,000. Note that the policy must be for the full
• policy limit of €6,500,000 - no inner limit reduction permitted
• Minimum requirement to remain eligible in the competition: Tenderers must confirm that they agree to implement a programme of micro-chipping and vaccination of all dogs prior to rehoming

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13m Public Liability €6.5m Product Liability None Professional; Pass/Fail C: Public Liability Insurance Minimum €6,500,000. Note that the policy must be for the ful
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13m Public Liability €6.5m Product Liability None Professional
• Pass/Fail C: Public Liability Insurance Minimum €6,500,000. Note that the policy must be for the ful
• Pass/Fail D: Employers Liability Insurance Minimum €13,000,000 - if applicable
• Pass/Fail E: Professional Indemnity Insurance Minimum €2,000,000. Do not submit evidence of this with your
• Indemnity & Insurance: The Service Provider shall provide Employers Liability Insurance with a limit of indemnity of €13m, Public Liability insurance with a limit of indemnity of €6.5m and Professional Indemnity Insurance wi

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Pass/Fail E: Professional Indemnity Insurance Minimum €2,000,000. Do not submit evidence of this with your
• €200,000 and €999,000 in the last three (3) years preceding the declaration
• €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration
• €3,999,000 in the last three (3) years preceding the declaration, to include all non-notif
• [Request for Tender.pdf] ServicesRFT160125
• Declaration as to Personal Circumstances of Tenderer

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13m Public Liability €6.5m Product Liability None Professional
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Health & Safety legislation
• Minimum requirement to remain eligible in the competition: Tenderers must confirm that they agree to implement a programme of micro-chipping and vaccination of all dogs prior to rehoming
• up to 24 months with a maximum of two such extension or
• e right to extend the Term for a period or periods of up to 12 months
• are capable of remedy) within 30 days after receipt of a request in writing f

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: [3

Deadline phrases

• 12 noon on 17th November 2025

Scale / volume phrases

• 8 NaN NaN 450 NaN 23 + 2 privilege 2 weeks 52
• 8 450 NaN 23 + 2 privilege 2 weeks once reaches 12m of service 52
• 1 25 + 2 privilege 13 weeks 52
• aN NaN NaN NaN NaN 950 NaN 23 + 2 privilege 2 weeks once reaches 12m of service 52
• up to 24 months with a maximum of two such extension or
• that all prices quoted in the Tender will remain valid for 365 days
• each of a further 12 months
• requested to vacate the site within 30 days
• It requires staffing 7 days per week as dogs must be checked,
• As per point one the dog pound requires staffing 7 days per week as dogs must be checked,
• e right to extend the Term for a period or periods of up to 12 months
• said 14 day period the invoice shall be deemed acce
• terminate at 14 days notice
• are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• ract / framework open for acceptance by you for a period of 12 months from the date of deadline for submissio
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of Te

TENDER DOCUMENTS [Request for Tender.pdf, Request for Tender.pdf, RFT € .

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Appendix 1:, Appendix 2:, Schedule.