The Supply of a Student Placement Management System for Mary Immaculate College

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Mary Immaculate College ran this procurement for “The Supply of a Student Placement Management System for Mary Immaculate College.” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: The Supply of a Student Placement Management System for Mary Immaculate College.
• cesses onto the new system) for Mary Immaculate College for 2000 student placements ( if not already included in
• udent numbers for any department using the system price per 100 students per year NaN 0 0 0 NaN MIC
• udent numbers for any department using the system price per 250 students per year NaN 0 0 0 NaN MIC
• udent numbers for any department using the system price per 500 students per year NaN 0 0 0 NaN MIC
• nagement System within the Faculty of Education programmes (2000 students with multiple placements), with a futur
• [School Placement Software Service - MIC - ITT.pdf] otherwise provided by or on behalf of The Contracting Authority (in writing or
• students within a supportive and challenging environment that guarantees the intellectual freedom of staff and
• In particular, the Contracting Authority seeks to foster in its students a spirit of justice and compassion in the service
• [School Placement Software Service - MIC - ITT.pdf] Catholic tradition, the cultures, languages and
• Mary Immaculate College has a current requirement for a Student Placement Management System within the
• placements). The system should facilitate the planning, management, allocation, monitoring, assessment and Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Faculty of Education programmes (2000 students with multiple placements), with a futur
• nagement System within the Faculty of Education programmes (2000 students with multiple placements), with a futur
• Faculty of Education programmes (2000 students with multiple placements), with a future capability to manage
• paperwork issued to sites, GDPR checks, mandatory training, policy compliance, Garda vetting and safety

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; ces in place and commitment to put the following levels in place if successful for the contract: TYPE OF INSURANCE LEVEL REQUIRED FOR CONTRACT Employers Liability* €13,000,000 Public Liability €6,500,000 Product Liability €6,500,000 Cyber the following levels in place if; successful for the contract: TYPE OF INSURANCE LEVEL REQUIRED FOR CONTRACT Employers Liability* €13,000,000 Public Liability €6,500,000 Product Liability €6,500,000 Cyber €1,000,000 Professional Indemnity €6,500,000 *Employers liability is not required for
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• ces in place and commitment to put the following levels in place if successful for the contract: TYPE OF INSURANCE LEVEL REQUIRED FOR CONTRACT Employers Liability* €13,000,000 Public Liability €6,500,000 Product Liability €6,500,000 Cyber the following levels in place if
• successful for the contract: TYPE OF INSURANCE LEVEL REQUIRED FOR CONTRACT Employers Liability* €13,000,000 Public Liability €6,500,000 Product Liability €6,500,000 Cyber €1,000,000 Professional Indemnity €6,500,000 *Employers liability is not required for
• Evaluation of Responses Early Dec 2025 Notification of Appointment End Dec 2025 TYPE OF INSURANCE LEVEL REQUIRED FOR CONTRACT Employers Liability* €13,000,000 Public Liability €6,500,000 Product Liability €6 Dec 2025 Notification of Appointmen
• t End Dec 2025 TYPE OF INSURANCE LEVEL REQUIRED FOR CONTRACT Employers Liability* €13,000,000 Public Liability €6,500,000 Product Liability €6,500,000 Cyber €1,000,000 Professional Indemnity €6,500,000 AWARD CRITERIA AWARD CRITERIA A

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [School Placement Software Service - MIC - ITT.pdf] otherwise provided by or on behalf of The Contracting Authority (in writing or
• [School Placement Software Service - MIC - ITT.pdf] Catholic tradition, the cultures, languages and
• [School Placement Software Service - MIC - ITT.pdf] ).
• [School Placement Software Service - MIC - ITT.pdf] of the assignment process.
• [School Placement Software Service - MIC - ITT.pdf] processing agreement between the
• [School Placement Software Service - MIC - ITT.pdf] stage.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 2 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The estimated total value of the Contract, including all possible extensions, is €250,000
• NOW IT IS HEREBY AGREED in consideration of the sum of €5 (the receipt of which is hereby
• cost for annual subscription is €5000 in the first 2 years of the contract, enter 15000 in the Yr 1-2 column (implyin
• cost for annual subscription for a piece of functionality is €3000 if bought in the first 2 years of the contract, enter
• cost for annual subscription for a piece of functionality is €3000 if bought in the first 2 years of the contract, enter 3000 in the Yr 1-2 column
• Accessibility legislation (WCAG 2.2 / 2
• , ISO27001, PCS-DSS, SOC2, HIPAA, etc

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: School Placement Software Service - MIC - ITT.pdf, RFT NaN, ITT.pdf] otherwise provided by or on behalf of The Contracting Authority (in writin.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: ITT.pdf] Catholic tradition, the cultures, languages and, ITT.pdf] )., ITT.pdf] of the assignment process..